At a Glance
- Tasks: Lead and manage event logistics for Europe's top healthcare innovation event.
- Company: Join the dynamic HLTH team, a leader in healthcare events.
- Benefits: Enjoy competitive pay, great benefits, and opportunities for growth.
- Other info: Flexible hours, international travel, and a chance to mentor others.
- Why this job: Be at the forefront of healthcare innovation and make impactful connections.
- Qualifications: 7+ years in large-scale events, strong budget management, and team leadership skills.
The predicted salary is between 50000 - 65000 £ per year.
Summary of the Role
We are looking for an experienced event logistics professional to join the HLTH team to manage and implement the logistical delivery of HLTH Events, with a focus on HLTH Europe.
HLTH Europe is Europe’s number one healthcare innovation event taking place in Amsterdam, annually.
Additionally, this role will support the US events, as required.
This role will focus on the day-to-day operations of HLTH Europe and will supervise a small operations team focused on both event logistics and sponsor logistics.
The role will also work on US portfolio events as assigned.
This role is based in the UK with travel into our London office a minimum of 3 days a week.
International travel is required as is flexibility regarding working hours.
- Primary Responsibilities
- Lead end-to-end execution of event operations for HLTH Europe.
Drive sponsor operations, including deliverables, communications, portal management, floorplan strategy and execution, turnkey booths and activations, pavilion builds, inventory management, and brand asset collection.
Production, housing, and the onsite experience.
- Manage, direct, and work with key event vendors through show cycle.
This includes, but is not limited to, special event venue(s), security, destination management companies, staffing agencies, registration companies, transportation companies, housing, onsite tech vendors, etc.
- Manage the event budget, forecasting, and post event reconciliation.
- Brainstorm and implement event plans and concepts including liaising with internal teams; creative, marketing, sales, and content to deliver unique event experiences.
- Implement cross-functional team strategies and processes using project management.
- Work closely with the event team at the RAI to maximise all opportunities at the venue and ensure a smooth transition for all from pre show to onsite.
- Management of the health and safety of the event, working with third party providers where appropriate to ensure a safe and secure environment across the HLTH event.
- Creation and implementation of a CSR programme for the event, minimising the environmental impact of the show and creating sustainable ways of working across the..
- Support, mentor and coach individuals undertaking operational responsibilities to help spread knowledge and best practice.
Qualifications
- 7+ years' experience in delivering large scale events, both conferences and exhibitions.
- Excellent numeracy skills and experience in managing budgets in excess of €2m.
- Team management and recruitment experience.
- Experience in negotiation and handling high value tenders.
- Strong attention to detail, critical thinking and problem solving skills.
- Collaborative, positive personality and experience working with cross-functional teams.
- Excellent verbal and written communication skills.
- Ability to build and leverage relationships both internally and externally.
- Creative & innovative.
- Solution oriented & collaborative.
- Experience working in Europe beneficial.
- CRM (for all event areas): Salesforce.
- Internal Comms/Project Management: Asana, Slack, Zoom.
- Salary & Benefits
- Competitive compensation and benefits package.
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