At a Glance
- Tasks: Lead event operations, manage sponsors, and ensure a top-notch experience for attendees.
- Company: Join a dynamic team at Hyve, known for innovation in the events industry.
- Benefits: Gain valuable experience, travel internationally, and develop your skills in a fast-paced environment.
- Other info: Opportunity for growth and to work with a passionate team.
- Why this job: Shape exciting fintech events and make a real impact in the industry.
- Qualifications: 2-3 years in events management, strong communication, and budget management skills required.
The predicted salary is between 35000 - 45000 € per year.
This is the role of an Event Operations Manager for Fintech Meetup Europe, part of our Global Brands Portfolio. Reporting into the Senior Event Operations Manager, you will work alongside the wider event team to ensure a first-class experience for all attendees and sponsors of the event, maintaining the high standards of innovation, creativity and delivery that Hyve is known for. You will be contributing to the show budgets and operational plans for the event(s), working on projects ranging from managing key event features and sponsor activations to vendor management, and will have the opportunity to help shape the identity of the event, building internal systems as you go. Attendance onsite for periods of time at events is required (international travel is expected).
Responsibilities
- Lead on projects that form part of the event: general contractor liaison, feature build, catering, cleaning, signage, security, staffing etc.
- Work closely with vendors and venue staff, ensuring smooth communication throughout the full event cycle from pre-show planning to onsite coordination.
- Contribute to the operational budget in partnership with the Senior Operations Manager, ensuring accuracy of quotes, forecasts and reporting.
- Provide operational advice and assistance to the sales, content and marketing teams.
- Manage floorplan layouts with the relevant sales personnel ensuring they are correct according to all venue and local authorities regulations and are in line with the individual exhibition strategies.
- Help train and develop the Operations Co-ordinator to achieve high performance.
- Ensure effective control and monitoring of health and safety standards at the exhibition, and compliance with Hyve best practice.
- Continually provide the best possible customer service for our clients.
- Manage the design and build of feature areas to specifications and budget.
Sponsorship Delivery
- Own the onboarding process for all sponsors, acting as the first point of contact for sponsors, updating logos and company information as and when required.
- Own the sponsorship trackers and regularly update them with the new options/contact details/packages information.
- Manage the sponsor inbox, ensuring timely and accurate responses; delegating and/or escalating matters as required.
- Create and update sponsor reference documents to enhance the sponsor experience, ensuring a smooth sponsor journey, from onboarding, through onsite and post-show.
- Work with Senior Event Operations Manager to plan and deliver all sponsor deliverables, ensuring high standard of production.
- Research and suggest new sponsorship options to include promotional merchandise, onsite signage, features, external venues for parties.
Team & Growth
- Support the wider team on operational matters to help spread knowledge and best practice.
- Line management and coaching of Event Operations Coordinator (once in place).
- Keep informed on current industry conversations and trends.
Requirements
- 2-3 years of proven events management experience in exhibitions – essential.
- Customer care experience.
- Budget management skills.
- Production experience across exhibitions/conferences (desired).
- A high level of computer literacy, including Excel, Word and Outlook.
- Health & Safety training preferably including IOSH qualification.
- Time management skills.
- Exceptional communication skills, verbal and written.
- Self-starter – ability to work independently.
- Outstanding attention to detail and accuracy.
- Ability and willingness to work flexible hours and both UK & international locations.
Event Operations Manager, Fintech Meetup Europe employer: Hyve Group
Hyve is an exceptional employer that fosters a dynamic and innovative work culture, perfect for those looking to make a significant impact in the events industry. As an Event Operations Manager for Fintech Meetup Europe, you will benefit from comprehensive training and development opportunities, alongside the chance to collaborate with a talented team dedicated to delivering outstanding experiences for attendees and sponsors. With a focus on creativity and excellence, Hyve offers a supportive environment where your contributions are valued, and your career can flourish in the vibrant setting of international events.
StudySmarter Expert Advice🤫
We think this is how you could land Event Operations Manager, Fintech Meetup Europe
✨Tip Number 1
Network like a pro! Attend industry events, meetups, and conferences related to event management and fintech. The more people you connect with, the better your chances of landing that dream job. Plus, you never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past event management projects. Include photos, budgets, and testimonials from clients or colleagues. This will give potential employers a taste of what you can bring to the table.
✨Tip Number 3
Be proactive! Don’t just wait for job postings to pop up. Reach out directly to companies you admire, like Hyve, and express your interest in working with them. A well-crafted email can go a long way in making a memorable impression.
✨Tip Number 4
Utilise our website! Check out the latest job openings at StudySmarter and apply directly through us. We’re always on the lookout for passionate individuals who want to make an impact in the event management space.
We think you need these skills to ace Event Operations Manager, Fintech Meetup Europe
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Event Operations Manager role. Highlight your relevant experience in events management, especially in exhibitions, and showcase any budget management skills you have. We want to see how your background aligns with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about the fintech industry and how your skills can contribute to creating a first-class experience at our events. Keep it engaging and personal – we love a bit of personality!
Show Off Your Communication Skills:Since exceptional communication is key for this role, make sure your written application reflects that. Use clear, concise language and check for any typos or errors. We appreciate attention to detail, so show us you’ve got it right from the start!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly. Plus, it’s super easy – just follow the prompts and let us know why you’d be a great fit!
How to prepare for a job interview at Hyve Group
✨Know Your Event Inside Out
Before the interview, dive deep into the specifics of Fintech Meetup Europe. Familiarise yourself with past events, key features, and what makes them stand out. This will not only show your enthusiasm but also help you discuss how you can contribute to maintaining those high standards.
✨Showcase Your Budget Management Skills
Be prepared to discuss your experience with budget management in detail. Bring examples of how you've successfully managed budgets in previous roles, including any challenges you faced and how you overcame them. This will demonstrate your capability to contribute effectively to the operational budget.
✨Highlight Your Communication Skills
As an Event Operations Manager, you'll be liaising with various stakeholders. Prepare examples that showcase your exceptional communication skills, both verbal and written. Think about times when you had to manage vendor relationships or coordinate with teams to ensure smooth operations.
✨Demonstrate Your Problem-Solving Abilities
Events can be unpredictable, so it's crucial to show that you can think on your feet. Prepare a few scenarios where you had to solve problems quickly and effectively during an event. This will illustrate your ability to handle the pressures of event management and ensure a first-class experience for attendees.
