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- Tasks: Welcome visitors, manage communications, and support administrative tasks in a dynamic environment.
- Company: Join Hyster-Yale, a global leader in materials handling with a commitment to innovation.
- Benefits: Enjoy a full-time role with competitive pay and opportunities for professional growth.
- Other info: Work in a supportive environment with opportunities for personal development and career advancement.
- Why this job: Be part of a team that transforms how the world moves materials while enhancing customer care.
- Qualifications: Strong organisational and communication skills, with experience in a similar role preferred.
The predicted salary is between 30000 - 40000 £ per year.
Hyster-Yale Materials Handling is a global leader dedicated to advancing the materials handling industry. We design, engineer, manufacture, sell and service a comprehensive line of lift trucks, attachments and power and technology solutions, marketed primarily under the Hyster® and Yale® brand names.
As one of the largest lift truck manufacturers, Hyster-Yale is committed to transforming how the world moves materials from Port to Home, delivering optimal solutions while ensuring outstanding customer care.
Location: Irvine, Scotland (European Divisional Support Centre – HY EMEA UK Irvine, KA11 5DP)
Hours & Type: Full time, Permanent. Working hours 08:30–17:00 Monday–Thursday, 08:30–16:00 Friday.
Key Responsibilities:
- Meet and greet all arrivals at EDSC Irvine in a professional manner.
- Ensure access to the EDSC is for authorised people only, adhering to the door access entry system.
- Ensure the visitors book is completed for all visitors and for employees requiring temporary door access badges.
- Operate the telephone switchboard.
- Log deliveries, ensuring tracking for all arriving packages via the DHL online processing system (My DHL).
- Daily collate and process incoming and outgoing mail.
- Order Lyreco office supplies for mailroom, stationery store and individual requests.
- Book taxi transfers and accommodation as required.
- Assist with expenses and new Barclaycard administration.
- Manage EDSC Social Committee – facilitate meetings and plan social activities.
- Provide general administrative support as required.
Finance Support:
- Support travel and expenses administration activities: corporate travel cards, purchasing cards.
- Assist with travel queries and escalation.
- Assist with expenses financial month-end.
- Input accurate monthly accrual journal entries.
- Action vendor master updates to SAP purchase ledger and yearly duplicate reviews.
- Support other ad-hoc activities as identified.
Business Management Site Coordinator:
- Setup and attend all EDSC BMS site meetings (three per year – Feb, May & Nov).
- Control changes to all DCN documents and records, checking integrity, version, revision, expiry, cited/citing documents and approvals in FileNet/MIDI and the Master Index.
- Monitor the CAPA database, ensuring all actions addressed timely.
- Develop the EDSC Irvine site audit schedule for onsite BMS audits.
- Undertake auditor training.
- Mentor on-site auditors throughout the business year.
- Lead, co-ordinate, host internal and external DQS audits on behalf of the EDSC site and in conjunction with the BMS site manager.
Ideal Candidate: Previous experience in a similar position, demonstrating ability to handle telephone and personal enquiries with excellent organisation and communication skills, working with minimal supervision, and planning own workload.
Background Screening: Successful candidates will be subject to background screening.
Relocation: Not required.
Other Details:
- Field-Based: No.
- Travel Required: N/A.
- Relocation Assistance Available: No.
Business Support Coordinator employer: Hyster-Yale Materials Handling
Contact Detail:
Hyster-Yale Materials Handling Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Support Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those connected to Hyster-Yale. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for the interview by researching the company and its products. Knowing about Hyster-Yale's lift trucks and services will show you're genuinely interested and ready to contribute.
✨Tip Number 3
Practice common interview questions with a mate. This will help you articulate your experience and skills clearly, making you more confident when it’s your turn to shine.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Business Support Coordinator
Some tips for your application 🫡
Show Your Personality: When you're writing your application, let your personality shine through! We want to see who you are beyond your qualifications. A bit of flair can make your application stand out from the crowd.
Tailor Your Application: Make sure to tailor your application to the Business Support Coordinator role. Highlight relevant experience and skills that match the job description. This shows us that you've done your homework and are genuinely interested in the position.
Be Clear and Concise: Keep your application clear and to the point. Use straightforward language and avoid jargon. We appreciate a well-structured application that’s easy to read and gets straight to the important bits!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Hyster-Yale Materials Handling
✨Know the Company Inside Out
Before your interview, take some time to research Hyster-Yale Materials Handling. Understand their products, values, and recent developments in the materials handling industry. This knowledge will help you tailor your answers and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
As a Business Support Coordinator, organisation is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and ensure everything runs smoothly.
✨Practice Professional Communication
Since you'll be handling telephone and personal enquiries, practice your communication skills. Conduct mock interviews with a friend or family member, focusing on clear and concise responses. This will help you feel more confident during the actual interview.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, company culture, and expectations for the role. This not only shows your interest but also helps you determine if Hyster-Yale is the right fit for you.