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- Tasks: Provide professional support and coordination for business operations and finance activities.
- Company: Join Hyster-Yale, a global leader in materials handling solutions.
- Benefits: Full-time role with competitive salary and supportive work environment.
- Other info: Opportunity for personal growth and development in a collaborative workplace.
- Why this job: Be part of a dynamic team making a real impact in the materials handling industry.
- Qualifications: Strong organisational and communication skills; previous experience in a similar role preferred.
The predicted salary is between 30000 - 40000 £ per year.
Hyster-Yale Materials Handling is a global leader dedicated to advancing the materials handling industry. We design, engineer, manufacture, sell and service a comprehensive line of lift trucks, attachments and power and technology solutions, marketed primarily under the Hyster(R) and Yale(R) brand names.
As one of the largest lift truck manufacturers, Hyster-Yale is committed to transforming the way the world moves materials from Port to Home, while delivering optimal solutions that meet our customers’ needs and ensuring outstanding customer care.
Hyster-Yale Materials Handling are looking for a Business Support Coordinator based at Irvine (Scotland). As part of the Facilities team, you will provide a professional and courteous greeting to employees and guests of EDSC Irvine. You will also provide Finance Support in relation to a variety of activities primarily but not exclusively Travel & Expenses activities, Vendor Master updates and coordinate the Business Management Site Document (BMS) activities in relation to ISO.
This vacancy is full time, and office based, working hours 08.30am to 17.00pm (Monday to Thursday), 08.30am - 16.00pm on Friday.
Key Accountabilities:- Reception: Meet and greet all arrivals at EDSC (European Divisional Support Centre) Irvine in a professional manner. Ensure access to the EDSC is for authorised people only, adhering to the door access entry system. Ensure the visitors book is completed by all visitors and for any employee requiring temporary door access badges. Operating the telephone switchboard. Logging deliveries and ensuring appropriate tracking is in place for all arriving packages. Processing all items using DHL online processing system (My DHL). Daily collation and processing of both incoming and outgoing mail. Ordering of Lyreco office supplies for mailroom, stationery store and individual requests. Book taxi transfers and accommodation as required. Assist expenses with new Barclaycard admin. Manage our EDSC Social Committee (facilitate committee meetings, organise and plan social activities for our site). All other administration support as required.
- Finance Support: Support travel and expenses administration activities: corporate travel cards, purchasing cards. Assist with travel queries and escalate as appropriate. Assist with Expenses financial month end. Input accurate monthly accrual journal entries. Action vendor Master updates to SAP purchase ledger and yearly duplicate reviews. Support other ad hoc activities as identified.
- Business Management Site Coordinator: Setup and attend all EDSC BMS site Meetings (3 per year Feb, May & Nov). Control changes to all DCN documents and records, check for integrity, version, revision, expiry, cited/citing documents and managing authority approvals in FileNet/MIDI and the Master Index. Monitor the CAPA database ensuring that all actions are addressed in a timely manner. Develop the EDSC Irvine site audit schedule for the onsite BMS audits. Undertake auditor training. Mentor the on-site Auditors throughout the business year. Lead / co-ordinate/ host internal and external DQS audits on behalf of the EDSC site and in conjunction with the BMS site manager.
The ideal candidate will have previous experience in a similar position, demonstrating ability to deal with telephone and personal enquiries with excellent organisation and communication skills, the ability to work with minimal supervision, and the ability to plan own workload.
Successful candidates will be subject to background screening.
Job Type: Permanent
Time Type: Full time
Work Hours: 39
Travel Required: N/A
Location: HY EMEA UK Irvine
Address: European Divisional Support Centre
Zip Code: KA11 5DP
Field-Based: No
Relocation Assistance Available: No
Business Support Coordinator in Irvine employer: Hyster-Yale Materials Handling, Inc.
Contact Detail:
Hyster-Yale Materials Handling, Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Support Coordinator in Irvine
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a Business Support Coordinator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for those interviews! Research Hyster-Yale and understand their values and products. Think about how your skills in finance support and administration can help them achieve their goals. Show them you’re not just another candidate!
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on common questions for business support roles, and don’t forget to highlight your organisational skills and ability to work independently.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in joining the team at Hyster-Yale. Don’t miss out on this opportunity!
We think you need these skills to ace Business Support Coordinator in Irvine
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Business Support Coordinator role. Highlight relevant experience, especially in finance support and administration, to show us you’re the perfect fit for our team.
Craft a Compelling Cover Letter: Your cover letter should tell us why you want to join Hyster-Yale and how your skills align with the job description. Be genuine and let your personality shine through!
Showcase Your Communication Skills: Since this role involves a lot of interaction with employees and guests, make sure to demonstrate your excellent communication skills in your application. We want to see how you can engage with others professionally.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Hyster-Yale Materials Handling, Inc.
✨Know the Company Inside Out
Before your interview, take some time to research Hyster-Yale Materials Handling. Understand their products, values, and recent developments in the materials handling industry. This knowledge will help you tailor your answers and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
As a Business Support Coordinator, organisation is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and ensure everything runs smoothly.
✨Practice Your Communication Skills
Since this role involves greeting guests and handling inquiries, practice clear and professional communication. You might want to do a mock interview with a friend, focusing on how you present yourself and respond to questions. This will help you feel more confident during the actual interview.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team, company culture, and expectations for the role. This not only shows your interest but also helps you determine if the company is the right fit for you.