At a Glance
- Tasks: Manage and coordinate project documentation to ensure accuracy and accessibility.
- Company: Join a leading firm in construction and engineering with a focus on innovation.
- Benefits: Gain valuable experience, competitive pay, and opportunities for professional growth.
- Other info: Dynamic work environment with a chance to make a real impact.
- Why this job: Be the backbone of project success by ensuring all documentation is spot on.
- Qualifications: Experience in document control or project administration is a plus.
The predicted salary is between 30000 - 40000 £ per year.
The Document Controller will be responsible for the effective coordination, management, and maintenance of project documentation throughout the project lifecycle. The role will ensure that all project information is controlled, distributed, stored, and archived in accordance with company procedures, client requirements, and industry standards. Working closely with project teams and external stakeholders, the position will support the integrity, accuracy, and accessibility of project records across both electronic and hardcopy systems.
Responsibilities
- Administer and maintain the project’s electronic document management systems and common data environments to ensure accurate document control processes are followed.
- Coordinate the submission and distribution of project documentation to clients, subcontractors, and external stakeholders.
- Upload, track, and manage documentation within company and client document management platforms as required.
- Maintain document access permissions and distribution registers to ensure project personnel have access to the correct information.
- Conduct routine audits and reviews of electronic filing systems to ensure compliance with project procedures and document control standards.
- Manage document numbering, version control, and status tracking in line with established project protocols.
- Perform quality checks on incoming and outgoing documentation to verify accuracy, formatting, and compliance requirements.
- Maintain detailed document registers and provide reporting on document control activities when required.
- Support the consistent implementation of document control procedures across the project team.
- Oversee the handling, distribution, and filing of physical documentation and incoming correspondence where required.
- Support project personnel in maintaining organised and compliant hardcopy filing systems.
- Carry out periodic checks of physical records to ensure documentation is correctly stored and maintained.
- Safeguard confidential and commercially sensitive information, ensuring secure handling and storage at all times.
- Monitor key project deliverables and document turnaround times, ensuring outstanding responses are highlighted to relevant stakeholders.
- Track time-sensitive project communications and technical documentation, escalating overdue items where necessary.
- Assist project teams in obtaining outstanding documentation and maintaining accurate project records.
- Coordinate the storage, transfer, and long-term archiving of project documentation in accordance with company procedures.
- Support project close-out activities by preparing and organising records for archive and retention purposes.
- Ensure all required project documentation is accurately captured within the company’s document management systems.
- Provide administrative support to the wider project team as required.
- Assist in the development and maintenance of project-specific document control procedures and processes.
- Carry out additional duties appropriate to the role and level of responsibility to support business operations.
The Ideal Candidate
- Previous experience in a Document Controller or project administration role within construction, engineering, infrastructure, or similar project-led environments.
- Strong understanding of document control principles, procedures, and best practices.
- Experience working with electronic document management systems and common data environments.
- Experience using platforms such as Themis, Interaxo, ProjectWise, 4Projects, A-Site, Teams, or similar EDMS platforms.
Locations
Document Controller in Highland, Inverness employer: Hyreus
As a Document Controller at our company, you will thrive in a dynamic work environment that values collaboration and innovation. We offer competitive benefits, a supportive culture that encourages professional growth, and opportunities to enhance your skills in document management within the construction and engineering sectors. Join us in a location that fosters both personal and career development, ensuring you play a vital role in the success of our projects.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Highland, Inverness
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and join relevant online groups. You never know who might have the inside scoop on a Document Controller role that’s not even advertised yet.
✨Tip Number 2
Show off your skills! When you get the chance to chat with potential employers, highlight your experience with document management systems and your understanding of document control principles. Make sure they see how you can add value to their team.
✨Tip Number 3
Be proactive! If you find a company you’re keen on, don’t wait for them to post a job. Reach out directly through our website, express your interest, and share how your skills align with their needs. It shows initiative and could set you apart!
✨Tip Number 4
Prepare for interviews by brushing up on common document control scenarios. Think about how you’d handle version control or compliance checks. Being ready with real-life examples will help you stand out as the ideal candidate for the role.
We think you need these skills to ace Document Controller in Highland, Inverness
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Controller role. Highlight your experience with document management systems and any relevant project administration roles you've had. We want to see how your skills match what we're looking for!
Showcase Your Attention to Detail:As a Document Controller, attention to detail is key! In your application, mention specific examples where you've successfully managed documentation or ensured compliance with standards. This will show us you’ve got what it takes.
Be Clear and Concise:When writing your cover letter, keep it clear and concise. We appreciate straightforward communication, so get to the point about why you're the perfect fit for this role. Remember, we’re looking for clarity in documentation too!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Hyreus
✨Know Your Document Control Basics
Make sure you brush up on document control principles and best practices before the interview. Be ready to discuss your experience with electronic document management systems and how you've applied these principles in past roles.
✨Showcase Your Organisational Skills
Since the role involves managing a lot of documentation, highlight your organisational skills. Prepare examples of how you've successfully maintained document registers or conducted audits in previous positions to demonstrate your attention to detail.
✨Familiarise Yourself with Relevant Platforms
If you’ve worked with platforms like Themis, Interaxo, or ProjectWise, be prepared to talk about your experience with them. If you haven’t, do a bit of research on these tools so you can discuss how you would adapt to using them in the new role.
✨Prepare for Scenario-Based Questions
Expect questions that ask how you would handle specific situations, such as managing version control or ensuring compliance with project procedures. Think of scenarios from your past work where you successfully navigated similar challenges and be ready to share those stories.
