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For Companies At a Glance
- Tasks: Be the right hand to our CEO, managing schedules and optimising productivity.
- Company: Join a fast-growing company with a dynamic and innovative culture.
- Benefits: Fully remote work, competitive salary, and opportunities for personal growth.
- Other info: Work closely with all departments and gain insights into high-performance business operations.
- Why this job: Make a real impact by streamlining operations and supporting a visionary leader.
- Qualifications: Experience as an Executive Assistant and proficiency in productivity tools.
The predicted salary is between 36000 - 60000 ÂŁ per year.
Overview
This is not a secretary role. This is leverage. We’re looking for a proactive, outspoken, and highly organized Executive Assistant to become the right hand to our Founder & CEO. Your job is to anticipate needs before they arise, build systems so nothing slips through the cracks, and ensure the founder is always operating at maximum focus and efficiency. If you’re the kind of person who naturally spots problems before they happen, thrives on structure, and knows how to use AI to multiply output — this role will feel like home.
Responsibilities
- Sit in on all key meetings to provide context, take notes, and turn action items into follow-ups.
- Manage and optimize the CEO’s email inbox and calendar (using rules, filters, and AI to keep things clean, prioritized, and on-point).
- Design and protect the CEO’s ideal daily/weekly routine while keeping the team updated on availability.
- Handle end-to-end travel arrangements (flights, hotels, transport, preferences, backups).
- Ensure commitments are tracked — internal and external — and followed up on.
- Run all call bookings through you based on agreed rules for days/times.
- Handle online purchases, shipping, returns, invoice payments, and bookings (personal + business).
- Prepare call briefs (who they are, company background, talking points) and provide post-call recaps.
- Monitor Slack & Asana for anything requiring CEO attention, filtering where possible.
- Keep a daily huddle and end-of-day recap with the CEO, plus an end-of-week report.
- Be the first point of contact for partners, agencies, and other external stakeholders.
- Spot inefficiencies and propose systems or automations to streamline.
Documentation & Systems
- Build and maintain the “CEO Operating System” doc: preferences, frameworks, routines, and decision rules.
- Keep an EA Log of daily events, decisions, and pending items so nothing gets repeated or lost.
- Manage CEO’s Notion workspace, ensuring notes, docs, and projects are stored and organized.
- Maintain a Commitments Tracker across all stakeholders.
Team Interaction
- Know who’s who in the org chart and route communication properly.
- Work closely with the PM to chase updates, nudge owners, and ensure progress.
- Send routine nudges: “Harvey asked me to check in on X.”
- Speak up on calls when you have context the team may not.
What We’re Looking For
Skills & Experience
- Proven experience as an Executive Assistant or Chief of Staff supporting a high-performing founder/executive.
- Fluent with Notion, Slack, Asana, and other productivity tools.
- Comfortable managing complex calendars, inboxes, and global travel.
- Strong writing and communication skills.
- Experienced in building and maintaining systems.
Mindset & Personality
- Outspoken — not afraid to chase people and hold them accountable.
- Highly organized and punctual with extreme attention to detail.
- anticipates needs rather than waits for instructions.
- Conscientious, disciplined, and habit-driven.
- Strong interest in self-improvement, productivity, and systems thinking.
AI Leverage
- Must be an advanced user of AI tools (ChatGPT, Claude, automation workflows).
- Knows how to use AI to manage inboxes, draft documents, create briefs, summarize info, and streamline workflows.
- Not just “uses ChatGPT for emails” — but builds prompt libraries and automations to save hours.
Why This Role is Different
- You’ll work directly with a founder scaling a multi-8 figure business towards 9-figures.
- You’ll have visibility across all departments (Marketing, Ops, Product, Finance, CX) and learn how a high-performance company operates.
- You’ll be empowered to take ownership, build systems, and prevent fires before they start.
- You’ll become the person who makes sure the founder never has to think about 80% of things again.
- Fully-remote working on Irish timezone
Success in This Role Means…
- The CEO’s calendar and inbox are 100% under control.
- Meetings are prepped and followed up on without reminders.
- Travel, personal admin, and logistics happen without the CEO asking.
- Commitments (internal + external) are tracked and closed.
- Problems are spotted and solved before the CEO sees them.
- Systems and documentation improve every week.
Seniority level
- Executive
Employment type
- Full-time
Job function
- Administrative
Industries
- Online and Mail Order Retail
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Executive Assistant To CEO (UK) employer: Hyprwork
Contact Detail:
Hyprwork Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant To CEO (UK)
✨Tip Number 1
Get to know the company inside out! Research their values, culture, and recent projects. This will help you tailor your conversations and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for landing the role. Plus, it could give you an edge if they put in a good word for you!
✨Tip Number 3
Prepare for the interview by anticipating questions related to the job description. Think about how your skills align with the responsibilities listed, especially around organisation and problem-solving. Practice articulating these points clearly.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way. Mention something specific from your conversation to remind them of your enthusiasm and fit for the role.
We think you need these skills to ace Executive Assistant To CEO (UK)
Some tips for your application 🫡
Show Your Proactivity: In your application, highlight instances where you've anticipated needs and taken initiative. We want to see how you can spot problems before they arise, just like the role requires!
Be Organised and Detail-Oriented: Make sure your application is well-structured and free of errors. Use bullet points or clear headings to showcase your skills and experience. We love a candidate who pays attention to detail!
Demonstrate Your Tech Savviness: Mention your experience with tools like Notion, Slack, and Asana. If you've used AI to streamline processes, share specific examples. We’re looking for someone who can leverage technology effectively!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to keep track of your application and ensure it gets the attention it deserves. Don’t miss out!
How to prepare for a job interview at Hyprwork
✨Know the Role Inside Out
Before the interview, make sure you thoroughly understand what being an Executive Assistant to a CEO entails. Familiarise yourself with the specific responsibilities mentioned in the job description, like managing calendars and optimising email inboxes. This will help you demonstrate your knowledge and show that you're proactive.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed complex schedules or built systems in previous roles. Bring along any documentation or tools you've used, like Notion or Asana, to illustrate your experience. This will highlight your ability to keep things running smoothly and efficiently.
✨Demonstrate Your AI Savvy
Since the role requires advanced use of AI tools, be ready to discuss how you've leveraged AI in your past work. Share specific examples of how you've used tools like ChatGPT to streamline processes or improve productivity. This will show that you can hit the ground running in this tech-savvy environment.
✨Be Proactive and Outspoken
During the interview, don't hesitate to ask questions or offer suggestions on how to improve existing processes. This will demonstrate your proactive mindset and willingness to take ownership. Remember, the company is looking for someone who can anticipate needs and spot inefficiencies before they become problems.