At a Glance
- Tasks: Be the right hand to our CEO, managing schedules and optimising productivity.
- Company: Join a fast-growing company with a dynamic and innovative culture.
- Benefits: Fully remote work, competitive salary, and opportunities for personal growth.
- Other info: Work closely with all departments and gain insights into high-performance business operations.
- Why this job: Make a real impact by streamlining operations and supporting a visionary leader.
- Qualifications: Experience as an Executive Assistant and proficiency in productivity tools.
The predicted salary is between 36000 - 60000 £ per year.
Overview
This is not a secretary role. This is leverage. We’re looking for a proactive, outspoken, and highly organized Executive Assistant to become the right hand to our Founder & CEO. Your job is to anticipate needs before they arise, build systems so nothing slips through the cracks, and ensure the founder is always operating at maximum focus and efficiency. If you’re the kind of person who naturally spots problems before they happen, thrives on structure, and knows how to use AI to multiply output — this role will feel like home.
Responsibilities
- Sit in on all key meetings to provide context, take notes, and turn action items into follow-ups.
- Manage and optimize the CEO’s email inbox and calendar (using rules, filters, and AI to keep things clean, prioritized, and on-point).
- Design and protect the CEO’s ideal daily/weekly routine while keeping the team updated on availability.
- Handle end-to-end travel arrangements (flights, hotels, transport, preferences, backups).
- Ensure commitments are tracked — internal and external — and followed up on.
- Run all call bookings through you based on agreed rules for days/times.
- Handle online purchases, shipping, returns, invoice payments, and bookings (personal + business).
- Prepare call briefs (who they are, company background, talking points) and provide post-call recaps.
- Monitor Slack & Asana for anything requiring CEO attention, filtering where possible.
- Keep a daily huddle and end-of-day recap with the CEO, plus an end-of-week report.
- Be the first point of contact for partners, agencies, and other external stakeholders.
- Spot inefficiencies and propose systems or automations to streamline.
Documentation & Systems
- Build and maintain the “CEO Operating System” doc: preferences, frameworks, routines, and decision rules.
- Keep an EA Log of daily events, decisions, and pending items so nothing gets repeated or lost.
- Manage CEO’s Notion workspace, ensuring notes, docs, and projects are stored and organized.
- Maintain a Commitments Tracker across all stakeholders.
Team Interaction
- Know who’s who in the org chart and route communication properly.
- Work closely with the PM to chase updates, nudge owners, and ensure progress.
- Send routine nudges: “Harvey asked me to check in on X.”
- Speak up on calls when you have context the team may not.
What We’re Looking For
Skills & Experience
- Proven experience as an Executive Assistant or Chief of Staff supporting a high-performing founder/executive.
- Fluent with Notion, Slack, Asana, and other productivity tools.
- Comfortable managing complex calendars, inboxes, and global travel.
- Strong writing and communication skills.
- Experienced in building and maintaining systems.
Mindset & Personality
- Outspoken — not afraid to chase people and hold them accountable.
- Highly organized and punctual with extreme attention to detail.
- anticipates needs rather than waits for instructions.
- Conscientious, disciplined, and habit-driven.
- Strong interest in self-improvement, productivity, and systems thinking.
AI Leverage
- Must be an advanced user of AI tools (ChatGPT, Claude, automation workflows).
- Knows how to use AI to manage inboxes, draft documents, create briefs, summarize info, and streamline workflows.
- Not just “uses ChatGPT for emails” — but builds prompt libraries and automations to save hours.
Why This Role is Different
- You’ll work directly with a founder scaling a multi-8 figure business towards 9-figures.
- You’ll have visibility across all departments (Marketing, Ops, Product, Finance, CX) and learn how a high-performance company operates.
- You’ll be empowered to take ownership, build systems, and prevent fires before they start.
- You’ll become the person who makes sure the founder never has to think about 80% of things again.
- Fully-remote working on Irish timezone
Success in This Role Means…
- The CEO’s calendar and inbox are 100% under control.
- Meetings are prepped and followed up on without reminders.
- Travel, personal admin, and logistics happen without the CEO asking.
- Commitments (internal + external) are tracked and closed.
- Problems are spotted and solved before the CEO sees them.
- Systems and documentation improve every week.
Seniority level
- Executive
Employment type
- Full-time
Job function
- Administrative
Industries
- Online and Mail Order Retail
Executive Assistant To CEO (UK) in Banbridge employer: Hyprwork
Join a dynamic and innovative team where your role as an Executive Assistant to the CEO is pivotal in driving efficiency and productivity. With a fully remote working environment aligned with the Irish timezone, you will enjoy a culture that values proactive problem-solving and system-building, alongside opportunities for personal and professional growth. Our commitment to leveraging AI tools not only enhances your work experience but also empowers you to make a significant impact within a rapidly scaling multi-8 figure business.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant To CEO (UK) in Banbridge
✨Get Involved in Industry Events
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✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Hyprwork.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Hyprwork.
✨Tailor Your LinkedIn Presence
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We think you need these skills to ace Executive Assistant To CEO (UK) in Banbridge
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Hyprwork.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Hyprwork. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Hyprwork
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Hyprwork, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Hyprwork, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Hyprwork could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Hyprwork as they’re likely seeking a candidate who can enhance their workplace culture.
