Personal Assistant to the CEO in London

About Hypervolt Limited

Hypervolt is at the forefront of the electric vehicle charging revolution, dedicated to providing innovative and reliable EV charging solutions. We launched in 2021 with the bold ambition to transform the EV charging space through a relentless focus on the customer experience, great software, and beautifully designed British hardware. In a short timeframe, we became Trustpilot's highest rated EV charging manufacturer in the industry. We are proud to have been named the third fastest growing company in the UK, as part of the Deloitte Fast 50, and 6th fastest growing company in EMEA, as part of the Deloitte Fast 500. Additionally, Hypervolt was voted DrivingElectric's Home EV Charger of the Year 2023 & 2024, a testament to our focus on innovation and democratising EV ownership.

Position Summary

Hypervolt is seeking an exceptional Personal Assistant (PA) to the Chief Executive Officer, providing comprehensive executive and personal support. The successful candidate will act as an operational extension of the CEO, managing time, communication, logistics, and events with precision, discretion, and professional excellence. Hypervolt is entering a new phase of international expansion, with a strong focus on the United States market. This growth will necessitate the CEO's frequent travel and engagement with partners, customers, and stakeholders across multiple time zones. The PA will play a pivotal role in managing this increased logistical complexity and ensuring that the CEO's schedule, travel, and priorities remain flawlessly coordinated. This position exists solely to support the Chief Executive Officer. The PA's responsibilities and priorities are aligned entirely with the CEO's schedule, objectives, and requirements. While the role will involve coordination with other teams where relevant, its remit is to serve the CEO only. The position is based primarily at Hypervolt Headquarters, Canary Wharf, London, with a requirement to be physically present three to four days per week to ensure close coordination with the CEO and the executive office.

Key Responsibilities

• Executive Scheduling and Coordination
  • Manage and maintain the CEO's calendar to ensure optimal time allocation for strategic, operational, and creative work.
  • Coordinate internal and external meetings, ensuring agendas, materials, and participants are fully prepared.
  • Serve as the primary point of contact for all scheduling requests and communications directed to the CEO.
  • Maintain situational awareness of company priorities to make informed scheduling and communication decisions.
• Travel and Logistics
  • Plan and manage all domestic and international travel, including flights, ground transport, accommodation, itineraries, and visa arrangements.
  • Ensure seamless logistics for the CEO while travelling, including coordination of remote meetings.
  • Hold a valid driver's licence and be prepared to drive the CEO to meetings and events when required.
• Event Planning and Coordination
  • Support the CEO and Executive Team in organising company events, board meetings, off-sites, and leadership gatherings.
  • Coordinate venues, logistics, guest arrangements, and internal communications to the highest professional standard.
• Office and Administrative Support
  • Manage correspondence, documentation, and expense submissions for the CEO.
  • Liaise with vendors, landlords, and office service providers to ensure smooth daily operations.
  • Uphold strict confidentiality when handling sensitive business or personal information.
• Representation and Communication
  • Act as a professional interface between the CEO and internal and external stakeholders.
  • Prepare and proof correspondence, meeting notes, and follow-up actions.
  • Anticipate the CEO's needs and proactively identify issues or opportunities before they arise.

Qualifications and Experience

• Extensive experience as a Personal or Executive Assistant to a C-suite executive, founder, or senior leader in a fast-paced environment.
• Demonstrated ability to manage complex calendars, travel, and logistics across multiple time zones.
• Excellent written and verbal communication skills, with exceptional attention to detail.
• Proficiency with the Apple ecosystem (Calendar, Mail, Keynote, Numbers, Pages) and modern productivity platforms.
• Proven reliability, discretion, and loyalty when handling confidential information.
• Full, clean UK driving licence.

Personal Attributes and Working Style

The role requires a highly polished and resilient professional who combines strong interpersonal skills with exceptional organisation and composure. The successful candidate will demonstrate:

• Outstanding communication skills - confident and articulate when liaising with internal stakeholders, partners, and high-profile external individuals.
• Precision and reliability - consistently punctual, organised, and methodical, with an ability to manage multiple priorities and deliver accurate results.
• Excellent documentation discipline - great at taking and organising notes, preparing summaries, maintaining clear records, and keeping track of costs, receipts, and expenses.
• Adaptability and composure - comfortable operating in an evolving, fast-paced environment where priorities and schedules can shift at short notice.
• Professional resilience - able to maintain focus, positivity, and professionalism even when the company is moving quickly or working under pressure to achieve ambitious goals.
• Executional excellence - a natural bias for action and follow-through, ensuring that plans are delivered efficiently and to the highest standard.

Our Values

• Be persistent - What we aim to do is not always going to be easy, and problem-solving, no matter how big or small, is essential if we are going to achieve our mission.
• Be accountable - We operate in a fast-paced, highly collaborative and increasingly autonomous environment at Hypervolt.
• The 'Ello Sir Ethos - We should always strive to treat people how they wish to be treated and remember the voting power of customers.
• Dare to dream - Every technological advancement we use today was once a crazy dream that a few persistent pioneers truly believed.
• Stay hungry; stay foolish - The hunger and ambition for continuous success are the orbital solar beam-powered reactor at the core of our success.
• True Greatness is Blind - Great ideas and execution can come from anyone and anywhere at any time.