Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage schedules, coordinate travel, and support meetings for the IPCC WGII Co-Chair.
- Company: Join the College of Integrative Studies and be part of a global initiative.
- Benefits: Gain valuable experience in a dynamic international environment with potential for growth.
- Other info: Opportunity to work with international scientists and engage in meaningful projects.
- Why this job: Make an impact by supporting crucial climate change discussions and collaborations.
- Qualifications: Bachelor's degree and 3 years of relevant administrative experience required.
The predicted salary is between 24000 - 28000 £ per year.
Responsibilities
- Position is for College of Integrative Studies (CIS / IPCC Working Group II Technical Support Unit).
- Manage the calendar and scheduling of the IPCC WGII Co-Chair, coordinate meetings, engagements, and travel across multiple time zones.
- Coordinate all travel arrangements for the Co-Chair, including international flights, hotel bookings, visa applications, and preparation of travel documentation.
- Coordinate internal and external meetings, including preparation of materials, logistical arrangements, and follow-up on action items.
- Coordinate registration and on-site support arrangements for international meetings when required.
- Support the reporting process for meetings and sessions, including drafting summaries, maintaining records, and tracking follow-up actions.
- Liaise with the IPCC Secretariat, WGII Co-Chairs' offices, chapter author teams, and external stakeholders to facilitate the smooth operation of the TSU.
- Provide general administrative support to the TSU in SMU, including document management, procurement, and compliance with SMU administrative and financial procedures.
- Other duties as assigned.
Qualifications
- Bachelor's degree or Diploma in Business Administration, Communications, or a related field, with at least 3 years of relevant administrative or executive support experience.
- Demonstrated experience managing senior executive calendars and coordinating complex international travel arrangements.
- Strong written and verbal communication skills in English, with the ability to draft professional correspondence and documents to a high standard.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and digital collaboration tools.
- Ability to plan, organise, and manage multiple tasks effectively under time pressure and with minimal supervision.
- Experience working in a multicultural or international environment; familiarity with academic or research institutions is an advantage.
- Willingness to travel internationally for meetings and workshops.
- Excellent interpersonal skills and the ability to engage professionally with international scientists, government officials, and institutional stakeholders.
Administrative Officer (contract till 30 March 2030), CIS / IPCC in London employer: HYPERSCAL SOLUTIONS PTE. LTD.
Contact Detail:
HYPERSCAL SOLUTIONS PTE. LTD. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Officer (contract till 30 March 2030), CIS / IPCC in London
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who work in similar roles or organisations. A friendly chat can lead to opportunities you might not find on job boards.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their mission and values, and think about how your skills align with what they need. This will help you stand out during the conversation.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates. Plus, we love seeing applications from motivated individuals like you!
We think you need these skills to ace Administrative Officer (contract till 30 March 2030), CIS / IPCC in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience, especially in managing calendars and coordinating travel. We want to see how your skills match the role, so don’t be shy about showcasing your achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Administrative Officer position. Be sure to mention your experience with international travel arrangements and your ability to work under pressure.
Show Off Your Communication Skills: Since strong written communication is key for this role, make sure your application is clear and professional. We love a well-structured application that reflects your ability to draft correspondence and documents to a high standard.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at HYPERSCAL SOLUTIONS PTE. LTD.
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrative Officer position. Familiarise yourself with managing calendars, coordinating travel, and liaising with various stakeholders. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Communication Skills
Since strong written and verbal communication skills are crucial for this role, prepare examples of how you've effectively communicated in previous positions. Be ready to discuss how you draft professional correspondence and manage complex information, as this will highlight your ability to engage with diverse audiences.
✨Demonstrate Your Organisational Skills
The job requires excellent organisational abilities, so come prepared with examples of how you've successfully managed multiple tasks under pressure. Discuss specific tools or methods you use to stay organised, especially when coordinating international travel and meetings across time zones.
✨Familiarise Yourself with the IPCC and CIS
Research the College of Integrative Studies and the Intergovernmental Panel on Climate Change (IPCC) to understand their mission and current projects. Showing that you have a genuine interest in their work will not only impress the interviewers but also help you connect your skills to their needs.