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For Companies At a Glance
- Tasks: Support the Commercial team with admin tasks, data analysis, and client engagement.
- Company: Join the vibrant community at Singapore Management University, known for its supportive culture.
- Benefits: Enjoy competitive pay, professional development, and a great work-life balance.
- Other info: This is a 3-year contract role with opportunities for career advancement.
- Why this job: Be part of a dynamic team that values collaboration and personal growth.
- Qualifications: Strong organisational skills and a knack for communication are essential.
The predicted salary is between 30000 - 40000 £ per year.
Company Description
Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together - building a strong collegiality and morale within the university. Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities - all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.
Responsibilities
- Sales Pipeline & Digital Analytics
- Own and maintain the team's leads and sales pipeline tracker with accuracy, timeliness, and consistency.
- Provide basic data analysis and generate simple reports/dashboards on enquiries, proposals, conversions, and revenue pipeline.
- Ensure proper tracking of opportunities, deadlines, and follow-ups to minimise duplication of efforts and improve team efficiency.
- Continuously improve tracker structure, templates, and digital processes to enhance visibility and decision-making.
- Commercial & Administrative Support
- Provide day-to-day administrative support to the Head of Commercial, Client Directors, and Business Development Managers.
- Support preparation, consolidation, and formatting of proposals, presentations, and client materials.
- Maintain organised documentation, templates, and client records for ease of access and reuse.
- Ensure timely, clear, and professional responses to administrative emails and enquiries.
- Coordination & Scheduling
- Coordinate internal and external meetings across faculty, clients, and partners.
- Manage calendars, scheduling, and logistics including venue bookings (physical, virtual, and hybrid).
- Prepare meeting agendas, capture minutes where required and follow up on action items.
- Stakeholder Liaison & Communication
- Serve as a key coordination point between the Commercial team, faculty, partners, and internal stakeholders.
- Liaise with faculty on availability for proposals and programme delivery.
- Engage confidently with stakeholders and ensure smooth, timely communication and follow-ups.
Admin Assistant (3-year contract), SMU Executive Development in London employer: HYPERSCAL SOLUTIONS PTE. LTD.
Contact Detail:
HYPERSCAL SOLUTIONS PTE. LTD. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Assistant (3-year contract), SMU Executive Development in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees at SMU through LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching SMU's culture and values. Think about how your skills as an Admin Assistant align with their family-like atmosphere. Show them you’re not just a fit on paper but also in spirit!
✨Tip Number 3
Practice common interview questions and have examples ready that showcase your organisational skills and attention to detail. Remember, they want to see how you handle real-life scenarios, so be ready to shine!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression. It shows you’re genuinely interested and keeps you on their radar. Plus, it’s a great chance to reiterate why you’re the perfect fit!
We think you need these skills to ace Admin Assistant (3-year contract), SMU Executive Development in London
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We love a bit of informality, so don’t be afraid to be yourself. A touch of warmth and authenticity can make your application stand out.
Tailor Your Application: Make sure to tailor your application specifically for the Admin Assistant role. Highlight your relevant skills and experiences that align with the responsibilities mentioned in the job description. We want to see how you can contribute to our team!
Be Clear and Concise: Keep your application clear and to the point. Use bullet points where possible to make it easy for us to read. We appreciate well-structured applications that get straight to the heart of what you bring to the table.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do – just follow the prompts and you’re good to go!
How to prepare for a job interview at HYPERSCAL SOLUTIONS PTE. LTD.
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Admin Assistant position. Familiarise yourself with the sales pipeline and digital analytics tasks, as well as the administrative support you'll be providing. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role involves a lot of coordination and scheduling, be prepared to discuss your organisational strategies. Bring examples of how you've managed calendars or handled multiple tasks efficiently in the past. This will demonstrate your ability to keep things running smoothly in a busy environment.
✨Engage with Stakeholders
The job requires liaising with various stakeholders, so practice how you would communicate with different parties. Think about how you can convey professionalism while maintaining a friendly tone. You might even want to prepare a few scenarios where you've successfully engaged with clients or colleagues.
✨Prepare Questions to Ask
Interviews are a two-way street, so come armed with thoughtful questions about the team culture and the specific challenges the Admin Assistant might face. This shows that you're not just interested in the job, but also in how you can contribute to the team’s success at SMU.