At a Glance
- Tasks: Join our Actuarial Public team as an Office Administrator Apprentice and develop your admin skills.
- Company: Dynamic financial services firm with a supportive and collaborative culture.
- Benefits: Competitive salary, profit sharing, flexible benefits, and mental health support.
- Other info: Enjoy regular social activities and paid volunteering leave in a hybrid working environment.
- Why this job: Gain valuable experience while earning a qualification and opening doors to future opportunities.
- Qualifications: Enthusiastic about business admin, strong communicator, and keen to learn.
The predicted salary is between 18000 - 25000 € per year.
We have an exciting opportunity to join our Actuarial Public team as an Office Administrator Apprentice, giving you the chance to develop your administration skills while completing an SCQF Level 6 qualification in Digital Applications. This is a fixed-term contract for an initial period of 18 months, with an expectation of approximately 12 months to complete the qualification. Upon completion, the programme opens doors to potential further employment opportunities across the firm.
As a key part of the Actuarial Public team, you will collaborate with colleagues across the team, including Personal Assistants, the Operations Manager, and the Operations Lead.
Key Responsibilities:- Maintaining the team inbox and highlighting urgent items for attention.
- Learning the various systems used and building confidence in working with them.
- Supporting others with diary coordination, setting up meeting rooms, and taking minutes/actions.
- Handling key administrative tasks on behalf of senior colleagues within the Business Unit.
- Assisting with expense processing, travel and accommodation arrangements, and billing/client activities.
- Working with an in‑house mentor to reflect on skills and knowledge development in line with qualification requirements.
- Adhering to the firm’s mandatory policies, including Information Security standards.
- Enthusiastic about starting a career in business administration.
- Self‑motivated and capable of using initiative to complete tasks.
- Fast and accurate work with strong attention to detail.
- Strong communicator and team player, excited to collaborate with colleagues from across the firm.
- Keen to support exceptional client service through understanding client needs.
- Motivated to develop skills in a fast‑paced financial services organisation.
- Aligned with the company’s core values of being friendly, partnering, straightforward, and confident.
- Secondary school level education with a pass in Maths at National 5 Level.
- A good level of IT skills, particularly MS Office (Word and Outlook), or a desire to learn.
- Applicants must meet criteria for course funding and entry requirements as set by QA.
- Competitive salary and share of company profits.
- Flexible selection of employee benefits to match your lifestyle and needs.
- Collaborative, supportive work environment and a culture that encourages ideas.
- Mentoring opportunities and access to an award‑winning learning portal.
- Regular social activities, three days of paid volunteering leave each year, and a day’s leave to celebrate your birthday.
- On‑site mental health and wellbeing support.
We welcome applications from people of all backgrounds, including but not limited to age, disability, ethnicity, gender, marital or civil partnership status, neurodiversity, religion, sexual orientation, and socio‑economic background. The successful candidate will be based in our Glasgow office, with hybrid working available. To avoid disappointment, if you require sponsorship please check eligibility before applying.
Office Administrator Apprenticeship employer: Hymans Robertson
Join our dynamic Actuarial Public team as an Office Administrator Apprentice in Glasgow, where you'll not only gain valuable administration skills but also work towards an SCQF Level 6 qualification in Digital Applications. We pride ourselves on a collaborative and supportive work culture that fosters personal growth, offering mentoring opportunities and a range of employee benefits including flexible working arrangements, paid volunteering leave, and on-site mental health support. This apprenticeship is a stepping stone to further career opportunities within the firm, making it an excellent choice for those eager to embark on a meaningful career in business administration.
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator Apprenticeship
✨Tip Number 1
Network like a pro! Reach out to current employees on LinkedIn or at networking events. A friendly chat can give you insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by researching the company culture and values. We want to see how you fit in, so show us your enthusiasm for our friendly and straightforward approach!
✨Tip Number 3
Practice common interview questions with a mate. Get comfortable talking about your skills and experiences, especially those that align with the role of an Office Administrator Apprentice.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step!
We think you need these skills to ace Office Administrator Apprenticeship
Some tips for your application 🫡
Show Your Enthusiasm:Let your passion for business administration shine through in your application. We want to see that you're excited about starting this journey with us and eager to learn!
Tailor Your Application:Make sure to customise your CV and cover letter to highlight the skills and experiences that align with the role. Mention any relevant IT skills, especially with MS Office, as we value those highly.
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, so make sure your key points stand out without unnecessary fluff.
Apply Through Our Website:To ensure your application gets the attention it deserves, please apply directly through our website. It’s the best way for us to receive your details and get you started on this exciting opportunity!
How to prepare for a job interview at Hymans Robertson
✨Know Your Role
Before the interview, take some time to really understand what the Office Administrator Apprentice role entails. Familiarise yourself with the key responsibilities listed in the job description, like maintaining the team inbox and supporting diary coordination. This will help you demonstrate your enthusiasm and readiness to jump into the role.
✨Show Off Your Skills
Make sure to highlight your IT skills, especially with MS Office, during the interview. If you're not yet proficient, express your eagerness to learn. Prepare examples of how you've used these skills in the past or how you plan to develop them further. This shows initiative and a willingness to grow.
✨Be a Team Player
Since this role involves collaborating with various colleagues, be ready to discuss your teamwork experiences. Share specific examples of how you've worked well with others, perhaps in school projects or part-time jobs. Emphasising your communication skills and ability to support exceptional client service will resonate well with the interviewers.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the mentoring opportunities mentioned in the job description or how the team collaborates on projects. This shows your genuine interest in the role and helps you gauge if the company culture aligns with your values.
