Front of House Assistant in Edinburgh

We currently have an exciting opportunity to join our Front of House Team in Edinburgh on a full‑time and permanent basis.
The successful candidate will work in a varied shift pattern 08:00‑16:00, 08:30‑16:30 or 09:30‑17:30 onsite.
What will your role look like?
You’ll act as the first point of contact, providing professional reception services including greeting clients and staff, managing calls via Microsoft Teams, and coordinating visitor sign‑in as well as supporting the office manager with facilities and general tasks related to the day‑to‑day running of the Edinburgh office. This is a diverse and exciting role that combines front of house and facilities support.
Key tasks
Answer calls politely, quickly, and efficiently.
Meet and greet all Hymans Robertson clients/visitors and staff in a professional manner.
Maintain the meeting room diary.
Record and handle all incoming and outgoing couriers.
Ensure all meeting rooms and reception area is kept to a high standard.
Monitor meeting rooms i.e. setting up and clearing rooms for lunches, meetings and events – to include the breaking down of meeting tables, movement and re‑setting of tables. This process is strenuous.
Distribution of external and internal mail.
Ensuring external post is sent by most appropriate method.
Monitoring and ordering stationery.
Managing delivery of all goods.
Ordering and delivering records from offsite storage facility.
Ensure the tidiness of the general office environment.
Adhere to the Firm’s Information Security standards, policies, and procedures.
Responsibility for filing and archiving, keeping filing cabinets tidy and ensuring all filing is kept up to date. Archiving retrieval and return using on‑line portal.
Invoicing
H&S inductions, new starter set ups.
Workstation Assessments.
Other ad hoc facilities and general support to the office manager
To enjoy and succeed in this role, you will have:
The ability to communicate at all levels.
A polite and friendly manner.
Strong efficiency and punctuality.
Excellent team working skills with the ability to work on own initiative.
Experience of working a switchboard would be an advantage.
A working knowledge of Microsoft Office and Microsoft Excel.
Excellent organisational and prioritising skills.
Flexible approach to work.
Proactive and self‑motivated.
Professional approach in all work activities and client dealings.
In addition to a competitive salary and access to our profit share scheme, we offer:
A flexible selection of employee benefits, so you can choose a package that best matches your lifestyle and needs.
A collaborative and encouraging work environment where your thinking and ideas are encouraged.
On site mental health and wellbeing assistance.
A commitment to helping you develop both personally and professionally, with mentoring opportunities and access to our award‑winning learning portal, Aspire.
Regular social activities, in addition to three days paid volunteering leave each year and a day’s leave to celebrate your birthday.
We are committed to developing our people and encourage everyone to carve out their own career path. We are continually working to improve our inclusive culture and employ diverse talent. We therefore welcome applications from people from all backgrounds, which includes but isn’t limited to: age, disability, ethnic heritage, gender, marital or civil partnership status, neurodiversity, religion, sexual orientation, and socio‑economic background.
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