Bids Coordinator in England

The Vacancy

We are recruiting for a Bids Coordinator to work in a team of Bid Managers and Document Managers to provide a key support role to the team and the wider business. This role can be based in either London, Glasgow or Edinburgh.

What will your role look like?

This will be an opportunity to learn and develop within a specialised bid function that plays a critical role in supporting the business. The team are friendly, supportive and enthusiastic. Though this is a varied role, your key tasks will include:

• Support Document Managers with the look and feel of the document, including formatting and design elements.
• Provide bid coordination support to bid teams including:

• Accessing procurement portals
• Monitoring bids email address
• Proactively identify opportunities to use graphics and images to improve the proposal (working with Bid Managers, Document Managers and Designers)

Additional Responsibilities:

• Support creation/design of slides for bid presentations, where appropriate.
• Develop tailored graphics/illustrations for inclusion in proposal.
• Work with the wider team to deliver change projects.

To enjoy and succeed in this role, you will have:

• Experience of bids/proposals process is desirable.
• Experience of working with different complexity of procurement portals.
• Good level of English and grammar.
• Exceptional attention to detail.
• Very familiar with MS Word.
• Good knowledge of other MS Office packages including PowerPoint and Excel.

Personal Characteristics:

This is a great opportunity to develop your career, so a strong desire to learn, enthusiasm and commitment will be the most important attributes – above experience or academic qualifications.

• Good communication skills – able to clearly communicate capacity and ask questions when needed.
• Works calmly under pressure and able to work to tight deadlines.
• A 'good eye for design' - able to produce an attractive and well-laid-out document.

We would also encourage applications from candidates who perhaps do not possess all the attributes and experience listed above but are competent with the majority and would be able to quickly develop the additional skills and experience required in post with our full support. We would also love to hear about other knowledge and experience you may have that is not listed but could be of interest.

In addition to a competitive salary and access to our profit share scheme, we offer:

• A flexible selection of employee benefits, so you can choose a package that best matches your lifestyle and needs.
• A collaborative and encouraging work environment where your thinking and ideas are encouraged.
• On site mental health and wellbeing assistance.
• A commitment to helping you develop both personally and professionally, with mentoring opportunities and access to our award-winning learning portal, Aspire.
• Regular social activities, in addition to three days paid volunteering leave each year and a day’s leave to celebrate your birthday.
• Hybrid working so you can enjoy the positive wellbeing of working from home as well as the benefits of meeting colleagues in our sociable, modern office environments – with the expectation of two 'in-office' days per week.
• A flexible working window, allowing colleagues the freedom to work flexibly between the hours of 7am and 7pm.

Please note, we recruit on a rolling basis so early applications are recommended to avoid disappointment. We are committed to being open and transparent in our recruitment and reward processes.

Please note that this vacancy does not currently meet the minimum salary threshold requirements for Skilled Worker sponsorship within the UK. To avoid any disappointment, if you require sponsorship, we would encourage you to check whether you may be eligible for a discounted salary threshold, or to explore alternative routes to secure your right to work in the UK before submitting your application. If you meet the criteria outlined in the job description, we’ll be happy to discuss your individual circumstances further with you.