Bids Manager

We’re looking forward to welcoming a Bids Manager to our Commercial Group Business Unit within our London, Edinburgh or Glasgow office. Joining our established Bids Team, you’ll bring skills and enthusiasm to help shape high-impact proposals and pitch materials that really stand out.

What will your role look like? As a Bid Manager, you will take full ownership of end-to-end tender delivery, translating client insight and competitive intelligence into compelling, differentiating proposals. You will shape winning strategies, work with multi-disciplinary teams and ensure every submission reflects Hymans Robertson’s commitment to client focus and exceptional presentation quality.

• Leading the full bid lifecycle for complex tenders (RFPs, RFQs), from early pre‑proposal activity through submission and into pitch preparation, acting as the central point of accountability throughout.
• Developing and driving clear winning strategies, working collaboratively with Partners, subject matter experts and business development colleagues to align propositions to client drivers and evaluation criteria.
• Championing best‑in‑class bidding practice, embedding Hymans Robertson’s approach to client insight, proposition development, persuasive storytelling, editorial rigour and creative design.
• Producing high‑quality, differentiating proposals and presentations, taking a hands‑on role in research, solution structuring, content drafting, editing and continuous refinement up to submission.
• Project managing bids to time, quality and compliance, creating and maintaining robust proposal plans and ensuring all activities are delivered to agreed standards and deadlines.
• Facilitating and contributing to key bid governance stages, including qualification reviews, pre‑bid planning, kick‑off meetings, progress reviews and submission sign‑off.
• Coordinating and managing inputs from subject matter experts, monitoring progress, resolving issues, and ensuring content is fully aligned, compliant and compelling.
• Working closely with Designers, Document Managers and Bid Coordinators to deliver professional, visually engaging and client‑ready submissions.
• Supporting continual improvement of bids and pitch processes, bringing new ideas, lessons learned and practical innovations that drive measurable improvement in win‑rate and efficiency.
• Leveraging AI tools within the bid process, using them responsibly to enhance insight, efficiency, content development and quality control.
• Managing submissions via online procurement portals, ensuring accuracy, compliance and timely completion.
• Upholding Hymans Robertson’s information security standards, policies and procedures throughout the bid lifecycle.

Key Qualifications:

• Eager to grow your bids expertise and help shape winning strategies.
• Enjoy turning ideas into clear, compelling stories for tenders and pitches.
• Confident juggling priorities and hitting deadlines.
• Build strong, positive relationships across teams and senior stakeholders.
• Adapt your style easily to connect with different buyers and decision‑makers.
• Proven experience in bid/proposal management is essential.
• Strong understanding of best‑practice bid management principles across both new business and re‑tender activity.
• APMP qualification (or actively working towards one).
• Experience of public sector procurement processes and regulatory environments.
• Experience of pitch preparation and pitch coaching is not essential but would be advantageous.

Benefits:

• A flexible selection of employee benefits, so you can choose a package that best matches your lifestyle and needs.
• A collaborative and encouraging work environment where your thinking and ideas are encouraged.
• On site mental health and wellbeing assistance.
• A commitment to helping you develop both personally and professionally, with mentoring opportunities and access to our award‑winning learning portal, Aspire.
• Regular social activities, in addition to three days paid volunteering leave each year and a day’s leave to celebrate your birthday.
• Hybrid working so you can enjoy the positive wellbeing of working from home as well as the benefits of meeting colleagues in our sociable, modern office environments – with the expectation of two ‘in‑office’ days per week.
• A flexible working window, allowing colleagues the freedom to work flexibly between the hours of 7am and 7pm.