Project Coordinator - Executive Search

Executive Search Project Coordinator (Permanent, Hybrid) – Global Executive Search & Private Equity Advisory Firm

Previous experience within professional services is is highly desirable

A leading global executive search and private equity advisory firm with a network of boutique partners specializing in high-impact executive hires, interim leadership, and talent intelligence is seeking an Executive Search Project Coordinator to join the team on a permanent basis. This is a hybrid role, working 2 days per week in the office, providing direct support to one of the firm's Partners. You’ll be part of a highly professional yet down-to-earth environment, supporting C-suite and board-level executive searches across sectors and geographies. The firm operates internationally with offices in Europe, North America, and Asia.

About the Role

As an Executive Search Project Coordinator, you’ll play a critical role in ensuring the smooth, efficient, and professional execution of senior-level recruitment assignments from initial briefing through to placement. Working closely with a Partner and collaborating with researchers, associates, and clients, you'll be at the heart of the executive hiring process.

Key Responsibilities

• Coordinate all aspects of the executive search process, including scheduling client and candidate meetings across multiple time zones.
• Prepare high-quality client deliverables (e.g., candidate briefs, status reports, search updates).
• Track progress, manage timelines, and maintain accurate records in the internal CRM.
• Liaise professionally with C-suite candidates and senior stakeholders.
• Support communication between clients, candidates, and internal teams to ensure a seamless search experience.
• Handle logistics for interviews, assessments, and presentations.

What We're Looking For

• Previous experience in a coordination, executive support, or project management role (experience in recruitment or executive search is a plus).
• Highly organized, detail-oriented, and proactive with excellent communication skills.
• Confident managing multiple priorities and stakeholders simultaneously.
• Professional demeanor with the ability to handle sensitive information confidentially.
• Tech-savvy and comfortable working with CRM/ATS platforms, MS Office, and virtual meeting tools.

What’s on Offer

• A collaborative, international team environment.
• Exposure to global C-suite and board-level hiring.
• Hybrid working model: 2 days in-office, 3 remote.
• A competitive salary for the right candidate, reflective of experience and potential.
• Career development opportunities in a growing, respected global firm.