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For Companies At a Glance
- Tasks: Support procurement, finance, and project teams in a dynamic office environment.
- Company: Join a growing construction firm known for high-quality commercial projects across the UK.
- Benefits: Enjoy a flexible hybrid working model and a supportive team culture.
- Why this job: Perfect for those who thrive on variety and want to make an impact in operations.
- Qualifications: Previous admin experience and proficiency in Microsoft Office, especially Excel, are essential.
- Other info: CSCS card is desirable; you'll gain exposure to diverse departments and development opportunities.
The predicted salary is between 28800 - 43200 £ per year.
Location: Hybrid – 3 days in the office (Northampton), 2 days remote
Working Hours: Full-time
Salary: Competitive, based on experience
About the Company
Our client is a well-established and growing organisation operating within the construction and refurbishment sector. Known for delivering high-quality commercial projects across the UK, they are seeking a proactive and highly organised Office Administrator to support their busy Operations Department.
The Role
This is a varied and hands-on role, ideal for someone who thrives in a dynamic environment and enjoys working across multiple departments. The Office Administrator will play a key role in supporting procurement, finance, and project delivery teams, ensuring smooth day-to-day operations both in the office and occasionally on project sites.
Key Responsibilities
- Raise and manage Purchase Orders and Subcontract Orders
- Liaise with Procurement to support supplier communications and material tracking
- Collaborate with Finance on expenditure tracking, invoice reconciliation, and cost reporting
- Maintain accurate project documentation and internal reports
- Attend project meetings and site visits, take minutes, and follow up on actions
- Create and maintain trackers, logs, and registers (primarily using Excel)
- Manage meeting schedules, team calendars, and booking requirements
- Handle general administrative duties such as filing, document formatting, and correspondence
- Support with onboarding processes and basic HR admin
- Manage office supply ordering and liaise with facilities when required
- Ensure compliance with internal processes and documentation standards
- Provide flexible, ad-hoc support to department heads as needed
Skills & Experience
- Previous experience in an administrative or office support role (ideally within construction, engineering, or utilities sectors)
- Proficient in Microsoft Office, particularly Excel (pivot tables, formulas, data handling)
- Strong organisational and multitasking skills
- Clear and professional communication – both written and verbal
- Comfortable working across departments and handling multiple priorities
- Able to work independently and manage tasks with minimal supervision
- Minute-taking and site admin experience is a plus
- CSCS card is desirable (or willingness to obtain one)
Benefits
- Flexible hybrid working model (3 days office / 2 days remote)
- Exposure to diverse departments and development opportunities
- Supportive team culture within a stable and growing business
Operations Administrator employer: Hyered
Contact Detail:
Hyered Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Administrator
✨Tip Number 1
Familiarise yourself with the construction and refurbishment sector. Understanding industry-specific terminology and processes will help you communicate effectively with team members and demonstrate your commitment to the role.
✨Tip Number 2
Brush up on your Excel skills, especially with pivot tables and formulas. Since the role involves creating trackers and managing data, showcasing your proficiency in Excel during the interview can set you apart from other candidates.
✨Tip Number 3
Prepare examples of how you've successfully managed multiple priorities in previous roles. The ability to multitask is crucial for this position, so having specific instances ready to discuss will highlight your organisational skills.
✨Tip Number 4
If you have experience with minute-taking or site administration, be sure to mention it. This experience is a plus for the role, and demonstrating your familiarity with these tasks can give you an edge in the selection process.
We think you need these skills to ace Operations Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly within the construction or engineering sectors. Emphasise your organisational skills and proficiency in Microsoft Office, especially Excel.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific responsibilities from the job description, such as managing purchase orders and supporting procurement, to demonstrate your understanding of the position.
Highlight Relevant Skills: In your application, clearly outline your multitasking abilities and communication skills. Provide examples of how you've successfully managed multiple priorities in previous roles, as this is crucial for the Office Administrator position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for the role.
How to prepare for a job interview at Hyered
✨Showcase Your Organisational Skills
As an Office Administrator, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously in previous roles. Highlight your ability to create trackers and logs, especially using Excel.
✨Demonstrate Communication Proficiency
Clear communication is key in this role. During the interview, practice articulating your thoughts clearly and professionally. You might be asked about how you handle supplier communications or collaborate with finance teams, so have relevant examples ready.
✨Familiarise Yourself with the Company
Research the company’s projects and values within the construction sector. Understanding their operations will allow you to tailor your responses and show genuine interest in the role. Mention any specific projects that resonate with you during the interview.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and adaptability. Think of scenarios where you had to manage unexpected changes or challenges in a busy environment. Prepare to explain how you approached these situations and what the outcomes were.
