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- Tasks: Support senior leaders with diary management, travel arrangements, and project coordination.
- Company: Join a leading manufacturer of water purification products in a dynamic environment.
- Benefits: Enjoy a competitive salary, health programme, free parking, and generous holiday allowance.
- Why this job: Make a real impact by supporting top executives in a meaningful industry.
- Qualifications: 3+ years of experience as an executive assistant and proficiency in Microsoft Office.
- Other info: Opportunity for career growth in a supportive and innovative team.
The predicted salary is between 29500 - 34500 £ per year.
Location: Billingshurst, West Sussex
Salary: £29,500 - £34,500 per annum
Job Type: Full time, Permanent
Working Pattern: Monday to Friday. May involve occasional travel
About us: We are a dynamic and innovative small to medium sized business, established in Billingshurst in 1973. We are one of the World’s leading manufacturers of water purification and disinfection tablets, supplying government organisations, charities and prominent retailers with our lifesaving products. Our commitment to quality and sustainability drives our success, and we are looking for dedicated and detail-oriented Executive Assistant (EA) to support the Senior Leadership Team (SLT).
Please note that this is an onsite role and therefore candidates must live within a commutable distance from Billingshurst to be considered for this role.
About the role: We are seeking a highly organised, intuitive EA to provide confidential and administrative support to the SLT consisting of Chief Commercial Officer (CCO), Chief Financial Officer (CFO), Chief Operations Officer (COO) and Chief Technical Officer (CTO).
Key Responsibilities:
- Provide diary management across multiple time zones
- Management of the Executive's inbox - drafting clear, thoughtful responses on behalf of the applicable SLT member
- Responsible for travel arrangements, booking flights/rail/cars, hotel accommodation or reservations for any external visitors/customers, including obtaining visas where applicable
- Schedule applicable training for the SLT or their teams
- Planning and timekeeping - safeguarding the C-suite's time, driving momentum across their priorities
- Own the process of tracking and driving completion of meeting actions in a timely manner
- Assist the CFO with utility renewals and finding alternative vendors
- Support the SLT with projects - maintain project pipeline/dashboard
- Supporting board meetings - prepare and upload board documentation
- Prepare and collate meeting materials in advance of scheduled meetings, including agenda preparation and minute taking. Follow up with team members and colleagues as necessary
- Build strong and efficient working relationships across the company and external contacts
- Supporting the prioritisation of general workload, ensuring that all senior leaders are supported efficiently
- Working closely with the SLT's relevant departments
- Manage expense reporting
- May require occasional travel
Ideal Candidate:
- 3+ years of relevant professional experience supporting multiple executives
- Highly professional, solution focused with a high level of discretion
- Proficient in Microsoft Office
- Self-motivated, anticipating the SLTs' needs
- A strong work ethic and genuine interest in the business' day-to-day operations
- Exceptional attention to detail in written communication with proven ability to draft, proofread and edit professional correspondence with accuracy
Benefits:
- Competitive salary
- Health and wellbeing programme
- Free onsite parking
- Pension (after passing probation period)
- Holiday (20 days + bank holidays)
If you feel you have the experience and knowledge we’re looking for we would love to hear from you. Hydrachem is an equal opportunities employer. All data obtained will be handled in accordance with GDPR requirements.
Please click on the APPLY button to submit your CV for this role.
Candidates with experience of: Personal Assistant, EA to Associate, PA to Associate, EA to Partner, PA to Partner, Operations Administrator, Operations Partner Admin Partner, Business Partner, Business Administrator may also be considered for this role.
Executive Assistant to Senior Leadership Team in Billingshurst employer: Hydrachem Limited
Contact Detail:
Hydrachem Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to Senior Leadership Team in Billingshurst
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Assistant role.
✨Tip Number 2
Prepare for those interviews by researching the company and its leadership team. Show us that you’re not just another candidate; demonstrate your genuine interest in our mission and how you can support the SLT effectively.
✨Tip Number 3
Practice your communication skills! As an EA, you’ll be drafting emails and managing correspondence. We suggest you rehearse how you’d respond to common queries or scenarios that might come up in the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Executive Assistant to Senior Leadership Team in Billingshurst
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in supporting multiple executives and any relevant skills that match the job description. We want to see how you can bring value to our Senior Leadership Team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your organisational skills and attention to detail, as these are key for us.
Showcase Your Communication Skills: Since you'll be managing communications for the SLT, it's crucial to showcase your written communication skills. Make sure your application is free of typos and clearly conveys your message. We love clarity and professionalism!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at Hydrachem!
How to prepare for a job interview at Hydrachem Limited
✨Know Your Executives
Before the interview, take some time to research the Senior Leadership Team. Understand their roles and responsibilities, and be ready to discuss how your skills can support them. This shows that you’re proactive and genuinely interested in the position.
✨Master Diary Management Scenarios
Since diary management is a key responsibility, prepare for questions about how you would handle scheduling conflicts or manage multiple time zones. Think of specific examples from your past experience where you successfully navigated similar challenges.
✨Showcase Your Communication Skills
As an Executive Assistant, clear communication is vital. Be prepared to demonstrate your ability to draft professional correspondence. You might even be asked to write a sample email during the interview, so brush up on your writing skills!
✨Highlight Your Attention to Detail
Attention to detail is crucial for this role. Bring examples of how you've ensured accuracy in your work, whether it’s through proofreading documents or managing complex travel arrangements. This will help illustrate your capability to support the SLT effectively.