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- Tasks: Support the management team with calendar management, travel coordination, and general office tasks.
- Company: Dynamic company offering a great entry point into office administration and people operations.
- Benefits: Structured training, hands-on experience, and opportunities for career progression.
- Other info: Great opportunity for growth into roles like Executive Assistant or Office Manager.
- Why this job: Kickstart your career with diverse tasks and exposure to senior team members.
- Qualifications: GCSE/A-Level education; previous office experience is a plus but not required.
The predicted salary is between 25000 - 32000 £ per year.
This is an excellent entry point into a career in office administration, people operations, and executive support. You will gain hands-on experience across a wide range of business functions, supported by structured training and close exposure to senior team members.
Reporting to the People/Office Manager and the EA to the President of Hybrid, you will support the wider management team across a range of tasks including calendar management, travel coordination, meeting hospitality, and general office support.
We are looking for someone with an interest in business management, educated to GCSE/A-Level standard or above. No two days are the same and you will develop a broad range of skills for future career opportunities!
Key Responsibilities:- Administration: Calendar Management, Photocopying, scanning
- Reception: Acting as first point of contact for visitors and incoming calls
- Office Support: Travel bookings, Office Stationery, Volunteering Days
- HR Support: Supporting onboarding and offboarding processes via the HRIS system, gaining exposure to core HR administration practices
- General Duties:
- Preparing meeting rooms and supporting internal meetings
- Providing general administrative support to senior staff
- Ensuring shared office spaces are kept organised and presentable
- Previous administrative or office experience is desirable but not essential
- Working knowledge of equipment, like printers and copiers
- Proficiency in MS Office (MS Excel, Word and Outlook, in particular)
- Excellent time management skills and the ability to prioritise work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organisational skills with the ability to manage multiple priorities
This role is designed as a development opportunity for someone early in their career. You will receive full training on internal systems and processes, with ongoing support from the Office Manager and Executive Assistant to the President. Over time, you will gain experience that can support progression into roles such as:
- Executive Assistant
- Office Manager
- HR or People Assistant
- Operations Coordinator
We encourage growth within the business and will support the development of both technical and professional skills.
Locations
Office Assistant in Newport, Wales employer: Hybrid
Contact Detail:
Hybrid Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Assistant in Newport, Wales
✨Tip Number 1
Network like a pro! Reach out to people in your desired field, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can refer you directly.
✨Tip Number 2
Prepare for interviews by researching the company and practising common questions. We recommend doing mock interviews with friends or family to boost your confidence and refine your answers.
✨Tip Number 3
Follow up after interviews! A simple thank-you email can set you apart from other candidates. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that could be perfect for you. Plus, it’s a great way to show your interest in joining our team.
We think you need these skills to ace Office Assistant in Newport, Wales
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Assistant role. Highlight any relevant admin experience, even if it’s from school projects or part-time jobs. We want to see how you can bring value to our team!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and why you’re a great fit. Don’t forget to mention your interest in business management and how you’re eager to learn from our senior team members.
Show Off Your Skills: We’re looking for strong organisational and communication skills, so make sure to showcase these in your application. If you’ve got experience with MS Office or managing multiple tasks, let us know! It’ll help us see how you can thrive in our dynamic environment.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, we love seeing applications come in through our own platform!
How to prepare for a job interview at Hybrid
✨Know Your Role
Before the interview, make sure you understand the key responsibilities of an Office Assistant. Familiarise yourself with tasks like calendar management and travel coordination. This will help you demonstrate your interest in the role and how your skills align with their needs.
✨Showcase Your Skills
Highlight your proficiency in MS Office and any previous administrative experience, even if it's informal. Be ready to discuss specific examples where you've used these skills effectively, as this will show that you're prepared and capable.
✨Ask Smart Questions
Prepare a few thoughtful questions about the company culture or the team you'll be working with. This shows that you're genuinely interested in the position and helps you assess if it's the right fit for you.
✨Practice Good Communication
Since excellent written and verbal communication skills are essential, practice articulating your thoughts clearly. You might even want to do a mock interview with a friend to build confidence and ensure you come across as professional and personable.