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- Tasks: Coordinate and manage bid submissions for global marketing projects in the education sector.
- Company: Join a growing global marketing agency with a focus on education.
- Benefits: Competitive salary, pension, training opportunities, and a monthly wellbeing allowance.
- Why this job: Be part of impactful projects while developing your career in a supportive environment.
- Qualifications: Experience in bid coordination or similar roles with strong organisational skills.
- Other info: Enjoy hybrid working, team rewards, and a culture that values diversity and inclusion.
The predicted salary is between 28800 - 43200 £ per year.
Bristol (Hybrid - 3 days in office)
Full-time | Growing global marketing agency
UK, US & global projects
Hybrid is a global, full-service marketing agency specialising in the education sector. We partner with universities across the UK, US and internationally to support student recruitment and growth through insight-led marketing.
We are looking for a Bid Coordinator to join our Bids & Compliance team, supporting the delivery of high-quality, compliant bid submissions across multiple global markets. This is a coordination and administration-led role, focused on systems, data accuracy, deadlines and stakeholder logistics. The role plays a critical part in ensuring bids are well-organised, compliant and progressing smoothly, enabling Bid Writers and senior stakeholders to focus on strategy and content.
The Role:
Reporting into the Bid Manager / Director of Bids & Compliance, the Bid Coordinator will support the bid function through opportunity sourcing, bid administration, compliance support and process coordination. The role involves working across multiple live bids at any one time and requires strong organisation, attention to detail and confidence working to deadlines. With strong performance, progression to a Bid Manager or Bid Writer role is achievable within 12 months, with increased ownership of bid cycles and stakeholder management.
Key Responsibilities:
- Source new bid and tender opportunities via portals and external platforms
- Log and track opportunities accurately within internal systems
- Maintain bid pipelines, trackers, dashboards and shared drives
- Coordinate bid timelines, milestones and submission deadlines
- Manage diaries for bid reviews, pitch meetings and submission activity
- Distribute bid instructions, submission guidance and documentation
- Organise folders, version control and supporting bid materials
- Maintain a central response and content bank
- Ensure system access, credentials and portal details are kept up to date
- Produce regular progress updates on live bids and pipeline status
- Support compliance checks and final submission logistics
Essential Experience:
- Experience in bid coordination, bid administration, or similar roles.
- Experience in operations, project coordination, account coordination, or administrative roles within deadline-driven environments.
- Strong organisational skills with high attention to detail.
Key Attributes:
- Highly organised and process-driven.
- Proactive and comfortable chasing actions and confirmations.
- Reliable, consistent, and deadline-focused.
Why Hybrid?
Hybrid offers the opportunity to work on high-value bids for leading universities worldwide, within a collaborative and supportive agency environment. You’ll be part of a growing bids function with clear structure, defined processes and strong leadership, where coordination and delivery quality are genuinely valued.
What’s In It For You?
- Competitive salary
- Pension
- Training, mentoring and development opportunities
- £25 monthly wellbeing allowance
- Regular team rewards, away days and celebrations
- Breakfast Wednesdays, plus fruit and snacks
- Hybrid working - 3 days per week in our central Bristol office
- Inclusive, supportive and ambitious culture
Diversity & Inclusion
Hybrid is an equal opportunities employer. We are committed to creating a workplace where everyone feels valued and supported. If you’re interested in this role but don’t meet every requirement, we still encourage you to apply.
Bid Coordinator in Bristol employer: Hybrid
Contact Detail:
Hybrid Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bid Coordinator in Bristol
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Understand their values and how they align with your skills. This will help you stand out and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your pitch! Be ready to explain why you're the perfect fit for the Bid Coordinator role. Highlight your organisational skills and attention to detail, and don’t forget to share examples from your past experiences.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining our team at Hybrid and contributing to our exciting projects.
We think you need these skills to ace Bid Coordinator in Bristol
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Bid Coordinator role. Highlight your experience in bid coordination and any relevant skills that match what we're looking for. This shows us you’re genuinely interested and have done your homework!
Showcase Your Organisation Skills: Since this role is all about keeping things organised, give us examples of how you've managed multiple tasks or projects before. We want to see your attention to detail and how you handle deadlines like a pro!
Be Proactive in Your Approach: In your application, let us know how you’ve taken initiative in past roles. Whether it’s chasing up actions or improving processes, we love seeing candidates who are proactive and ready to jump in!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows us you’re keen to join our team!
How to prepare for a job interview at Hybrid
✨Know Your Bids
Before the interview, make sure you understand the bid process inside out. Familiarise yourself with how bids are sourced, tracked, and submitted. This will show your potential employer that you're not just interested in the role, but that you’re genuinely invested in their operations.
✨Showcase Your Organisation Skills
As a Bid Coordinator, organisation is key. Prepare examples of how you've successfully managed multiple projects or deadlines in the past. Bring these examples to the interview to demonstrate your ability to juggle tasks and keep everything on track.
✨Be Proactive in Your Approach
The job requires someone who can chase actions and confirmations. During the interview, express your proactive nature by discussing times when you took the initiative to solve problems or streamline processes. This will highlight your fit for the role.
✨Ask Insightful Questions
Prepare thoughtful questions about the company’s bid strategies and how they measure success. This not only shows your interest in the role but also gives you a chance to assess if the company aligns with your career goals. It’s a win-win!
