At a Glance
- Tasks: Manage supplier invoices and maintain financial controls in a dynamic hotel environment.
- Company: Join RBH, a top-rated hospitality employer prioritising people and diversity.
- Benefits: Enjoy discounted hotel stays, flexible working, and excellent career development opportunities.
- Other info: Work in a vibrant East London hotel with a collaborative and supportive culture.
- Why this job: Be part of a finance team that supports hotel performance and gain valuable experience.
- Qualifications: Experience in Purchase Ledger or Finance Administration with strong attention to detail.
The predicted salary is between 24750 - 30250 £ per year.
At RBH we believe our people are our biggest assets and understand the value in putting them first.
Our approach to diversity in the workplace, health & wellbeing, sustainability and individuality sets us apart from our competitors and is one of the reasons we are rated
Top 30 Best Places to Work in Hospitality . We are passionate about the industry and always on the lookout for new talent to join us on our journey.
- OUR HOTEL
- Located in the vibrant heart of East London,
Hyatt Place London City East is a contemporary lifestyle hotel offering modern accommodation, exceptional guest experiences and a dynamic food and beverage offering.
Situated moments from Shoreditch, Brick Lane and the City of London, the hotel attracts a diverse mix of corporate, leisure and international travellers, creating an exciting and fast-paced environment for hospitality professionals.
As part of the Finance Team, you'll play an important role in ensuring the smooth operation of the hotel's financial processes while working in a collaborative and supportive environment.
BRAND DESCRIPTION
Hyatt Place is a globally recognised hospitality brand designed for today's modern traveller.
Combining intuitive service, contemporary design and flexible spaces, Hyatt Place delivers a seamless experience for business and leisure guests alike.
As part of Hyatt Hotels Corporation, the brand offers world-class standards, exceptional career opportunities and a people first culture.
A DAY IN THE LIFE OF A PURCHASE LEDGER ADMINISTRATOR
As Purchase Ledger Administrator, you will be responsible for managing supplier invoices, maintaining creditor accounts, supporting payment processes and ensuring strong financial controls are maintained across the hotel.
Working closely with the Director of Finance and hotel departments, you'll help ensure the purchase ledger remains accurate, well-organised and audit-ready.
This is an excellent opportunity for someone with strong attention to detail who enjoys working in a structured finance environment while building positive relationships with suppliers and internal stakeholders.
What you'll be doing...
- Processing, coding and posting supplier invoices accurately and promptly.
- Ensuring purchase orders, goods received notes and approvals are completed before invoices are processed.
- Maintaining accurate and well-controlled aged creditor balances.
- Reviewing aged creditor reports and investigating overdue balances, debit balances and unallocated items.
- Completing monthly supplier statement reconciliations and resolving invoice, credit note and payment discrepancies.
- Responding professionally to supplier queries and maintaining strong supplier relationships.
- Managing invoice workflows and approval processes through Procure Wizard.
- Supporting supplier set-up, coding accuracy and workflow management.
- Preparing weekly and ad-hoc supplier payment runs for review and approval.
- Posting and allocating supplier payments, refunds, direct debits and cash book transactions.
- Supporting bank reconciliations and investigating reconciling items.
- Maintaining organised and audit-ready purchase ledger records.
- Assisting with month-end creditor reporting and reconciliation processes.
- Working closely with department heads to resolve invoice approval and coding queries.
- Supporting the wider finance function in delivering accurate and timely financial reporting.
- CONTROLS, COMPLIANCE & SUPPLIER MANAGEMENT
You'll play a key role in maintaining strong financial controls and ensuring all supplier transactions are processed correctly.
You will
- Ensure invoices are only processed when supported by appropriate approvals and documentation.
- Follow RBH, hotel and brand control procedures for invoice approval and payment processing.
- Maintain supplier master data, including payment terms and banking information.
- Identify duplicate invoices, coding errors, pricing discrepancies or VAT issues before payment.
- Support month-end activities including accruals, unmatched purchase orders and creditor reviews.
- Maintain secure handling of supplier data and payment information.
- Escalate significant supplier issues, control concerns or payment disputes appropriately.
- FINANCIAL PROCESSING & RECONCILIATION
- You will take ownership of key purchase ledger and reconciliation activities including:
- Invoice matching, coding and posting.
- Supplier statement reconciliations.
- Aged creditor management and ledger housekeeping.
- Procure Wizard workflow monitoring.
- Bank reconciliations and cash book postings.
- Payment preparation and remittance processing.
- Supplier query resolution.
- Month-end purchase ledger close support.
- Outstanding invoice and purchase order reviews.
- Payment allocation and reconciliation activities.
- WHAT WE NEED FROM YOU
- Previous experience within Purchase Ledger, Accounts Payable or Finance Administration.
- Strong understanding of supplier invoices, purchase orders and payment processes.
- Excellent attention to detail and commitment to accuracy.
- Strong organisational skills with the ability to manage multiple deadlines.
- Experience completing supplier reconciliations and resolving account queries.
- Confidence communicating with suppliers and internal hotel teams.
- Experience with bank reconciliations, cash book postings and payment allocation.
- Ability to work independently while contributing positively to a team environment.
- Good Excel and finance system skills.
- Experience using Procure Wizard or similar procurement systems would be advantageous.
- Previous hotel finance experience would be beneficial but is not essential.
- THE IMPACT YOU'LL HAVE
- Accurate and well-maintained purchase ledger records.
- Clean and controlled aged creditor balances.
- Timely invoice processing and payment preparation.
- Effective supplier relationship management.
- Strong support for month-end reporting and financial controls.
- Accurate bank reconciliations and cash book postings.
- Improved efficiency across purchase ledger and approval workflows.
- Confidence among suppliers, hotel departments and the finance leadership team.
WHY JOIN US?
This is more than a Purchase Ledger role.
It's an opportunity to join a globally recognised hotel brand and become part of a finance team that plays a critical role in supporting hotel performance.
You'll gain valuable hospitality finance experience, work closely with hotel leadership and have access to excellent career development opportunities within RBH and Hyatt.
- OUR BENEFITS
- You will have access to a benefits package we believe truly works for our people:
- Discounted hotel room rates for you and your friends & family
- Enhanced maternity, adoption & shared parental leave
- Course sponsorship
- 30% F&B discount at RBH hotels
- Refer a Friend scheme (earn £250 per referral, up to 5 referrals)
- Flexible working arrangements
- Life Insurance
- Employee Assistance Programme
- Social and wellness events throughout the year
- Excellent career development opportunities across RBH and Hyatt
- And much, much more
- EQUAL OPPORTUNITIES
RBH Hospitality Management is an equal opportunity employer.
We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture.
If at any point throughout our process you require reasonable adjustments, please contact careers@rbhmanagement. com.
We run background checks on all new hires in this position.
Purchase Ledger in London employer: Hyatt Place London City East
At RBH, we prioritise our people, fostering a vibrant and inclusive work culture that champions diversity and wellbeing. As part of the Hyatt Place London City East team, you will thrive in a dynamic environment that not only values your contributions but also offers extensive growth opportunities, competitive benefits, and the chance to be part of a globally recognised brand in one of London's most exciting hospitality markets.
Contact Details:
Hyatt Place London City East Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Purchase Ledger in London
✨Get a Taste of the Scene
Try visiting local eateries and asking if they have any full-time positions available. Many hospitality jobs aren’t advertised online, so popping in for a chat can give you an edge and show your enthusiasm!
✨Network at Food Festivals
Food festivals and culinary events are buzzing with industry connections. Attend these to meet restaurateurs and other food service pros; you never know who might be looking for their next star employee!
✨Show Off Your Skills
Create a short video showcasing your cooking or customer service flair. Post it on social media or even send it directly to places you want to work at, like Hyatt Place London City East. It’s a fun way to stand out and demonstrate what you bring to the table!
✨Reach Out Directly to Hyatt Place London City East
Don't be shy about reaching out to Hyatt Place London City East directly through their website. Express your interest in available roles and attach your CV, showing your genuine eagerness to be part of their team. Personal touches can go a long way!
We think you need these skills to ace Purchase Ledger in London
Some tips for your application 🫡
Show Off Your Service Experience:In the hospitality-food-service world, your experience is key! Make sure to highlight any previous roles you've had in restaurants, cafes, or catering. We want to see your customer service skills shine, so include specific examples where you went above and beyond for clients.
Certificates Matter:If you’ve got any relevant certifications, like food safety or bartender training, flaunt them! They can really set you apart from the crowd and show us your dedication to the industry. Just make sure to mention them clearly in your CV or cover letter!
Craft a Genuine Cover Letter:Take the time to write a personal cover letter that reflects your passion for hospitality. Share why you’re excited about Hyatt Place London City East and how your skills can contribute to our team's success. We're after that genuine connection!
Highlight Your Team Spirit:In full-time roles, teamwork is everything! Emphasise your ability to work collaboratively in busy environments. Mention any experiences where you’ve effectively collaborated with colleagues or managed conflicts — it's just as important as your technical skills!
How to prepare for a job interview at Hyatt Place London City East
✨Show Your People Skills
In hospitality, customer service is everything! Be ready to showcase examples of how you've engaged with customers positively. Maybe you turned a tough situation around or went that extra mile for a guest—let’s hear those stories!
✨Know Your Menu Inside Out
Expect some technical questions about food and drink, especially if you're applying for a kitchen or service role. Brush up on the menu items, including ingredients and any potential allergens. If you’ve got any favourite dishes or cocktails, have a little something prepared to discuss, too!
✨Demonstrate Your Team Spirit
Hospitality thrives on teamwork, so think of examples where you've worked well with others in a fast-paced environment. Be prepared to discuss what makes a great team member and how you contribute to a positive working vibe. They’re looking for that 'good fit!'
✨Get Ready for a Practical Test
In full-time food service roles, don’t be surprised if they want to see your skills in action. Whether it's serving a table or prepping a dish, be mentally prepared for a practical test during the interview. Practice makes perfect—a little dry run with friends could give you the edge!
