At a Glance
- Tasks: Manage diaries, prepare agendas, and coordinate projects for senior leadership.
- Company: Hyalli, a dynamic company in London with a hybrid work culture.
- Benefits: Flexible working arrangements and the chance to work closely with leadership.
- Other info: Fast-paced environment with opportunities for personal growth.
- Why this job: Be the backbone of the leadership team and make a real impact.
- Qualifications: Experience in similar roles, strong organisational skills, and proficiency in Google Workspace.
The predicted salary is between 35000 - 45000 £ per year.
We are looking for an Executive Secretary to work directly with senior leadership across a range of business operations. This is a hands-on role — you will be keeping things organised and on track while the leadership team stays focused on building the business.
What you will be doing:
- Managing diaries, calendars and meeting schedules across the leadership team.
- Preparing agendas, taking minutes and following up on actions to make sure things actually get done.
- Acting as a primary point of contact for internal and external stakeholders — lawyers, accountants, banks and business partners.
- Maintaining records, handling confidential information with discretion, and supporting company secretarial tasks as needed.
- Coordinating across multiple simultaneous projects and making sure nothing falls through the cracks.
What we are looking for:
- Someone who has done this before and does not need hand-holding.
- You see what needs to happen before being asked.
- Organised, discreet and calm under pressure.
- Strong written English and confident representing the business externally.
- Proficient in Google Workspace, Microsoft Office and calendar tools.
- Experience supporting multiple senior stakeholders simultaneously is a plus.
The setup:
Hybrid working, based in London. The role moves at pace so responsiveness matters.
To apply:
Send a short note on why this role interests you along with your CV.
Executive Secretary in London employer: Hyalli
Hyalli is an exceptional employer that values its employees by fostering a dynamic and supportive work culture in the heart of London. With a hybrid working model, we offer flexibility while ensuring our team members have ample opportunities for professional growth and development. Join us to be part of a collaborative environment where your contributions directly impact the success of our leadership team and the business as a whole.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Secretary in London
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Hyalli.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Hyalli.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Executive Secretary in London
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Hyalli.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Hyalli. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Hyalli
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Hyalli, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Hyalli, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Hyalli could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Hyalli as they’re likely seeking a candidate who can enhance their workplace culture.
