Finance Administrator (12-month FTC)

This role is a 12-month fixed term contract.

The Finance Administrator is responsible for maintaining accurate and up-to-date financial records, delivering an efficient, high-quality administrative service to internal stakeholders and guests. The role reports to the Finance Manager, and further supports the wider team with ad-hoc administrative tasks as needed.

Key Responsibilities & Deliverables

• Creating & maintaining vendor records within the finance system MS Dynamic
• Responsible for creating purchase requisition and orders as needed.
• Support monthly/weekly bank reconciliations and balance sheet reconciliations.
• Perform credit controls as instructed by credit controllers or Finance Manager, including reviewing aged creditors.
• Maintain data accuracy across assigned data sets.
• Monitor shared mailboxes and ensure that emails are assigned the relevant team/person within agreed timeframes.
• Provide general administrative support to the finance team.
• Adhere to finance protocols, policies and procedures and operate in full compliance to guidelines.
• Contribute to broader team and business priorities as needed.
• Thinks sustainably and brings this mindset to their team and partners.
• Champions the HX Spirits.

Requirements

• Fluency in English is required.
• Experience in maritime, expedition, or cruise industry beneficial but not required.
• Previous work experience in similar roles, either in an administrative function and/or finance function.
• Experience with Microsoft Dynamics desirable but not essential.
• Tech-forward and adaptable, with a proven ability to quickly learn new systems.
• Proficiency in MS Office applications including Outlook, PowerPoint, Word, and Excel.
• Experience working in a multi-national organisation with a global guest mix.

Key Personal Attributes/Behavioural Competencies

• Safety and Compliance minded for yourself and others.
• High degree of personal integrity and honesty.
• Passionate about inclusion and belonging. You take pride in bringing people and different perspectives together to promote a diverse and inclusive workplace.
• Clear and effective communication with internal and external stakeholders.
• Ability to manage execution and competing demands.
• Ability to adapt to change in a positive, productive manner.
• Impeccable attention to detail and faultless accuracy.
• Ability to work independently and use initiative.
• A commitment to maintaining confidentiality and integrity when handling sensitive financial information.
• Effective problem solving, conflict resolution, networking, continuous improvement, and technical aptitudes.
• Ability to work in an organised and logical manner with the flexibility to adapt to change when necessary.
• Strong sense of initiative and urgency, with the ability to follow-up on outstanding matters efficiently.
• Demonstrates pride and ownership in all aspects of your work, from high level advisory to essential day-to-day administration.
• Demonstrated polish and professionalism at all times when engaging with leaders and team members with differing points of view.

HX Spirit

• Passionate Explorers: We are proud of our history and are driven to create more.
• ‘Can-do’ Mindset: We jump-in and proactively contribute to the greater good.
• Humble Leadership: We have a short distance between leaders and teams.
• Genuine Interactions: We want all people to be their true selves.
• Supportive & Collaborative Teams: We are curious and generous with our knowledge. We Trust.