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For Companies At a Glance
- Tasks: Join a dynamic team managing diverse investments and operations in a fast-paced environment.
- Company: Hutcheon Mearns partners with a values-led family office in Dundee, focusing on growth and excellence.
- Benefits: Enjoy 35 days holiday, private medical insurance, and flexible work-from-home options.
- Why this job: Be part of exciting projects while building relationships and enhancing your skills in a supportive culture.
- Qualifications: 5+ years in office management or business support; strong communication and organisational skills required.
- Other info: This role requires UK Right to Work; no sponsorship available.
The predicted salary is between 43200 - 72000 £ per year.
Hutcheon Mearns is delighted to be partnering with a private family office in Dundee, in its search for a highly capable and commercially astute Family Office Manager. This is a newly created position within this entrepreneurial family office, designed to support the continued growth of the business as it enters its next phase of development. The Family Office oversees a diverse portfolio of investments and business interests, spanning property development, hospitality and FMCG sectors. With local roots and international business interests, this organisation is values-led and has an emphasis on governance, discretion and operational excellence.
Reporting to the Head of Family Office, this is an opportunity to join a small, agile team and take on a varied role that mixes operations, administration and stakeholder support. You'll work closely with the Head of Family Office, helping to ensure everything runs smoothly behind the scenes while also getting involved in exciting projects across the wider group.
The Opportunity
You’ll be involved in a wide range of activities, including:
- Helping to organise and streamline how the office works day to day
- Developing policies, systems, and processes across the business
- Acting as a link between the office and various external advisors and partners
- Attending meetings across the group and supporting follow-up actions
- Assisting with brand communications and overseeing marketing activity (with EA support)
- Looking after compliance tasks, including HR and GDPR support
- Reviewing contracts and providing basic legal and corporate secretarial support
- Managing relationships with property tenants and helping to resolve issues
- Coordinating property-related and office improvement projects
The Candidate
We're looking for a business manager who is highly organised, adaptable and commercially aware who thrives in a hands-on, fast-paced environment. You'll likely come from an office management, business support or operations background. What's most important is your ability to get stuck in, stay on top of things and build great working relationships. The ideal candidate will bring;
- 5 years+ experience in a senior office or business management role
- Strong grounding in business administration, law or finance
- Confidence working across operations, HR, marketing and compliance
- Excellent communication skills and stakeholder management skills
- A pro-active, solutions focused mindset with high levels of discretion
- Flexibility to travel and manage multiple priorities
- UK driving licence
Benefits and Terms and Conditions
- 35 hours per week – Monday to Thursday 9am – 5pm, Friday 9am – 4pm
- 35 days holiday
- Life assurance (3 X annual salary)
- Private Medical insurance
- Employer pension contribution 3%
- This role will be largely office based but there is flexibility afforded to work from home
Next steps
If you are interested in this position, please apply with your full CV. Sponsorship will not be offered for this role and therefore candidates must have Right to Work in the UK for permanent positions.
Family Office Manager employer: Hutcheon Mearns
Contact Detail:
Hutcheon Mearns Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Family Office Manager
✨Tip Number 1
Familiarise yourself with the family office model and its unique operational needs. Understanding how family offices function, especially in areas like governance and discretion, will help you demonstrate your knowledge during interviews.
✨Tip Number 2
Network with professionals in the family office sector. Attend industry events or join relevant online forums to connect with individuals who can provide insights or even referrals for the position.
✨Tip Number 3
Prepare to discuss your experience in managing diverse portfolios and projects. Be ready to share specific examples of how you've streamlined operations or improved processes in previous roles.
✨Tip Number 4
Showcase your adaptability and problem-solving skills. In a fast-paced environment like a family office, being able to pivot and find solutions quickly is crucial, so be prepared to discuss scenarios where you've successfully navigated challenges.
We think you need these skills to ace Family Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management, business support, or operations. Emphasise your skills in communication, stakeholder management, and any specific achievements that demonstrate your ability to thrive in a fast-paced environment.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the Family Office Manager role. Mention your experience with governance, compliance, and project management, and explain how your proactive mindset aligns with the values of the family office.
Highlight Relevant Skills: In your application, be sure to highlight your adaptability, organisational skills, and commercial awareness. Provide examples of how you've successfully managed multiple priorities and built strong working relationships in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for this role.
How to prepare for a job interview at Hutcheon Mearns
✨Showcase Your Organisational Skills
As a Family Office Manager, you'll need to demonstrate your ability to organise and streamline operations. Prepare examples from your past experience where you've successfully implemented systems or processes that improved efficiency.
✨Highlight Your Stakeholder Management Experience
This role involves acting as a link between the office and various external advisors. Be ready to discuss how you've built and maintained relationships with stakeholders in previous positions, showcasing your excellent communication skills.
✨Demonstrate Your Commercial Awareness
The family office is looking for someone who is commercially astute. Research the sectors they operate in—property development, hospitality, and FMCG—and be prepared to discuss how your background aligns with their business interests.
✨Prepare for Compliance Questions
Given the emphasis on compliance tasks, brush up on your knowledge of HR and GDPR regulations. Be ready to discuss any relevant experience you have in these areas, as well as your approach to ensuring compliance within an organisation.
