At a Glance
- Tasks: Support the Chairman with diary management, travel planning, and document preparation.
- Company: Join a prestigious Family Office known for its dynamic and entrepreneurial spirit.
- Benefits: Enjoy private health insurance, 35 days holiday, and a flexible 35-hour work week.
- Other info: Regular UK travel and occasional international trips; must have a full UK driving licence.
- Why this job: Experience a unique role blending personal assistance with business support in a fast-paced environment.
- Qualifications: Minimum two years' experience as an Executive Assistant; strong organisational and communication skills required.
The predicted salary is between 36000 - 60000 £ per year.
Hutcheon Mearns are delighted to be supporting a Private Investment client, a highly regarded Family Office, to source an Executive Assistant on a full-time, staff basis. This is an exciting opportunity to support a dynamic and entrepreneurial environment, providing high-level strategic and operational support to the Chairman and Executive Team. Based in Dundee with regular UK travel and occasional international trips, this is not a typical EA position - you'll play a key role in the successful operation of a growing business group, combining personal assistance with business support. It offers a unique opportunity for a professional who thrives in a fast-paced setting, demonstrates discretion, and enjoys variety and responsibility in their work.
The Opportunity
- Executive Support
- Manage the Chairman's complex and demanding diary - meetings, travel, events
- Plan and coordinate high-standard international and domestic travel (charters, visas, currency)
- Screen and respond to calls, emails, and correspondence on behalf of the Chairman
- Draft briefings, reports, presentations, and other key documents
- Take minutes in meetings and follow up on action points
- Support the Head of Finance with light bookkeeping and finance administration
- Operations and Administration
- Oversee and maintain office systems and IT equipment
- Manage SharePoint records, ensuring all data (insurance, vehicles, medical etc.) is accurate
- Liaise with suppliers, contractors, and service providers
- Organise events including corporate dinners, family occasions, and holidays
- Maintain a log of the Chairman's whereabouts and working hours
- Support concierge tasks as needed, ensuring utmost discretion
The Candidate
The ideal candidate will be a highly organised, proactive, and motivated individual with a minimum of two years' experience in an Executive Assistant or PA role, ideally within a Family Office or similarly fast-paced environment. You will possess exceptional time management skills, outstanding attention to detail, and a 'completer-finisher' mindset, taking pride in delivering high-quality work. Discretion and trustworthiness are essential, as you will regularly handle sensitive information and represent the Chairman in both professional and personal matters. Strong communication skills, both written and verbal, are crucial, along with a confident and professional manner when engaging with stakeholders at all levels.
You must be highly proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook), capable of working autonomously, and comfortable managing a dynamic and ever-changing workload. A resilient attitude, practical problem-solving approach, and good sense of humour will serve you well in this diverse role. A full UK driving licence and the right to work in the UK are required, and bookkeeping experience is desirable.
Remuneration & Benefits
- Base Salary: Commensurate with experience
- Private health insurance
- Employer Pension
- 35 hours per week (Monday to Friday)
- 35 days holiday
Next Steps
If you're looking to step into a unique and varied Executive Assistant role, this could be the ideal opportunity for you. To apply, please send a full CV. For a confidential discussion, contact Lynsey Campbell at Hutcheon Mearns. Please note: Only candidates with the right to work in the UK will be considered for this role, as sponsorship is not available.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Dundee
✨Tip Number 1: Tap Into Professional Networks
The finance world loves a good connection, so jump into industry-specific groups on platforms like LinkedIn where you can find discussions on financial controlling. Engaging in these communities can expose you to hidden job leads that aren't openly advertised!
✨Tip Number 2: Attend Finance Events and Conferences
Make it a mission to attend finance-related events and conferences, even virtual ones! This is a golden opportunity to network face-to-face with people from companies like Hutcheon Mearns. You never know who might be your next boss or a crucial contact!
✨Tip Number 3: Showcase Your Expertise
Consider writing articles or sharing insights related to financial controlling or industry trends. Publish these on platforms like LinkedIn to establish yourself as a knowledgeable player in the field. This not only increases your visibility but also catches the attention of recruiters from Hutcheon Mearns.
✨Tip Number 4: Apply Directly on Company Websites
Since you're going for a full-time gig, don't forget to keep an eye on the careers page of companies you're interested in, like Hutcheon Mearns. Many companies prefer candidates who apply through their website as it shows genuine interest and makes your application stand out!
We think you need these skills to ace Executive Assistant in Dundee
Some tips for your application 🫡
Show Off Your Numbers Game:In financial controlling, detail is everything! Make sure your CV showcases your proficiency with numbers—highlight any relevant experience in budgeting, forecasting, or working with financial software. Quantifying your past achievements will make you stand out, so don’t be shy about flaunting those impressive percentages or cost savings you've implemented.
Tailored Cover Letter is Key:Your cover letter is a chance to shine, especially for a full-time role. Use it to express your genuine interest in Hutcheon Mearns and the specific impact you hope to make in financial controlling. Mention any relevant qualifications or experiences that align with the company’s goals, and don’t forget to show that you're ready for a long-term commitment!
Certifications Matter:List relevant certifications such as ACCA or CIMA on your CV. These qualifications not only showcase your dedication to the field but also your technical competence in financial principles. If you have any ongoing training or courses, make sure to mention those as well to demonstrate your commitment to continual learning in financial controlling.
Don’t Overlook Soft Skills:While numbers are crucial, so are those soft skills! Financial controllers need strong communication and analytical reasoning abilities. We recommend embedding examples of these skills in your CV and cover letter, like how you’ve successfully delivered financial reports to stakeholders or collaborated with teams to improve processes. Let’s show Hutcheon Mearns how you can be a team player!
How to prepare for a job interview at Hutcheon Mearns
✨Brush Up on Technical Skills
Make sure you're comfortable with key financial concepts, especially around forecasting, budgeting, and variance analysis. Sometimes, interviewers may throw in technical questions or case studies, so practicing these types of scenarios will help you shine!
✨Showcase Your Financial Acumen
If you've had experience with specific financial software like SAP or Oracle, make it known! Be ready to discuss how you used these tools to improve processes or reporting, as this hands-on knowledge can really set you apart in a full-time role with Hutcheon Mearns.
✨Know Your Numbers
In full-time interviews, especially in financial controlling, be prepared for numerical reasoning tests or questions. Brush up on your mental maths and understand how to interpret and analyse financial statements on the spot, as this may come up during the assessment.
✨Connect with Company Goals
Familiarise yourself with Hutcheon Mearns's financial objectives and any recent developments. During the interview, try to weave your understanding of their business model and challenges into your answers—this shows your genuine interest and alignment with their goals!
