Office manager in Cambridge

HutanBio is a climate tech company developing the world's first sustainable fuel for aviation, shipping, and heavy transport that can compete on cost, at scale, without compromising on sustainability. Our breakthrough HBx bioenergy technology is built on Sphaerica, a new-to-science genus of marine microalgae with unprecedented biological performance: 3× higher oil productivity than previously known algal strains in enclosed photobioreactor systems, exceptional CO₂ capture, and resilience to high salinity and solar intensity - eliminating the need for arable land or freshwater. HutanBio is headquartered in Cambridge, UK, with R&D facilities in Malaysia and an operational footprint in Oman.

The Executive Office Manager is a full-time, on-site role based at our office in Cambridge, responsible for supporting senior leadership and ensuring efficient office operations. Day-to-day tasks include managing calendars, scheduling meetings, organizing travel, preparing documents and presentations, and handling correspondence. The role also oversees office administration, including supplies, office equipment, vendor relationships, and basic facilities coordination.

The Executive Office Manager will act as a key point of contact for visitors and internal team members, providing professional customer service and maintaining a well-organized office environment. Manage the CEO's calendar, scheduling and shifting priorities as needed.

• Arrange travel, accommodation and itineraries for the CEO.
• Provide ad hoc support to the wider leadership team as needed.

Office Management and Team Operations:

• Support the general day-to-day running of the Cambridge office.
• Keep shared office areas, meeting rooms and supplies organised.
• Help manage supplier, service provider and website account administration.
• Support booking of meetings, rooms, travel, accommodation and external visits for the wider team.
• Help organise team meetings, company events, visitor schedules and travel.
• Support HR and people administration using BambooHR.
• Liaise with building management, suppliers and external contacts.
• Keep key company accounts, subscriptions and services organised.
• Help ensure the office is a welcoming, tidy and professional working environment.

Previous experience in an office management, executive assistant, or similar administrative role. Confident using standard office and HR software (e.g. Microsoft Office, BambooHR, or similar).