At a Glance
- Tasks: Manage reception duties, support office administration, and ensure smooth operations.
- Company: Dynamic Financial Services firm in the vibrant West End of London.
- Benefits: Competitive salary, hybrid working, generous holiday, and a chance for bonuses.
- Other info: Join a diverse team and enjoy a flexible work-life balance.
- Why this job: Kickstart your career in a supportive environment with growth opportunities in office management.
- Qualifications: Experience in office administration, strong communication skills, and proficiency in Microsoft 365.
The predicted salary is between 27450 - 33550 £ per year.
A highly successful Financial Services company who supports clients in the Media and Entertainment industry is looking to recruit a Reception/ Office Administrator. Based in the West End of London, this is a great opportunity for an experienced Reception/ Office Administrator who would like the opportunity to progress to Office Management in time.
Responsibilities:
- Responsible for monitoring company main phone line and email.
- Check mail daily and distribute accordingly.
- Welcome and oversee visitors and clients.
- Companies House administration duties.
- Company Secretarial administration duties.
- Diary management for the Tax Partner and managing the touring calendar.
- Maintain inventory of office supplies; orders new supplies as needed.
- Coordinate maintenance of office equipment.
- Maintain office files for other staff to access files and records.
- Recording expenses and the use of petty cash.
- Send out office communications to the staff.
- Liaising with partners and staff daily.
- Filing, copying, and scanning.
- Order food and other supplies in preparation for internal/external meetings.
- Ensure that conference rooms are always at company standard.
Desired Skills/Experience/Knowledge:
- Experience with Microsoft 365, mainly Outlook, Word and Basic Excel.
- Excellent verbal and written communication skills.
- Excellent organisational skills and attention to detail.
- Excellent interpersonal and customer service skills.
- Excellent time management skills with a proven ability to meet deadlines.
- Office administration and Reception experience.
- Office management procedures.
- Understanding of clerical procedures and systems such as record keeping and filing.
- Ability to work independently, proactively, and take initiative.
- Ability to function well in a high-paced and at times stressful environment.
Benefits:
- 20 days holiday plus Bank Holidays, after 3 years, will increase 1 day up to 28 days depending on length of service.
- Pension.
- Discretionary Bonus (depending on company and individual performance).
- Hybrid working - 4 days in office, 1 at home on a Wednesday (after 1 month training) however must be flexible from time to time to work 5 days when needed for client meetings.
- Hours: 9.30am - 5.30pm.
Please note: We can only consider applications from candidates who have the right to work in the UK.
Temporary Reception / Office Assistant employer: Huntress
Huntress is an excellent employer that values its employees by offering flexible working options and a competitive salary, making it an ideal place for HR professionals to thrive. With a strong focus on employee relations and compliance, the company fosters a supportive work culture that encourages professional growth and development. Located in Witham, employees benefit from free on-site parking and a collaborative environment that prioritises meaningful contributions to the organisation.
