At a Glance
- Tasks: Support the school office and manage the admissions process for new pupils.
- Company: Join a welcoming independent preparatory school in West London.
- Benefits: Enjoy a competitive salary, pension, and term-time only hours.
- Other info: Dynamic role with opportunities for personal growth and development.
- Why this job: Be part of a thriving school community and make a real difference.
- Qualifications: Previous school admin experience and strong communication skills required.
The predicted salary is between 35000 - 41000 € per year.
An independent preparatory school in West London is seeking a professional, organised, and approachable School Office Administrator & Co Registrar to join their busy and welcoming School Office. This is an exciting opportunity to be part of a thriving school community, supporting the smooth day-to-day running of the school while playing a key role in the admissions process for Reception pupils.
Key Responsibilities
- Provide administrative support to ensure the smooth day-to-day running of the School Office.
- Act as a first point of contact for pupils, parents, staff, and visitors.
- Handle enquiries in person, by phone, email, and video with discretion and excellent customer service.
- Manage incoming calls, redirect queries appropriately, and ensure accurate message-taking.
- Oversee and maintain the School’s Management Information System (iSAMS), including attendance, pupil records, reporting cycles, and data accuracy.
- Update school calendars and coordinate communications, including weekly parent mailings.
- Support the administration of whole-school events such as photographs, vaccinations, and uniform fittings.
- Prepare correspondence and maintain accurate records to a high standard, ensuring confidentiality at all times.
- Admissions (Reception – Co-Registrar Duties)
- Manage enquiries and the admissions process for Reception entry.
- Organise Open Mornings, including bookings and parent engagement.
- Coordinate interview schedules, prepare offer letters, manage admissions documentation and liaise with feeder nurseries and previous schools for references and safeguarding information.
- Support onboarding of new pupils and communication with incoming parents.
- Provide First Aid support when required and assist with additional administrative tasks as needed.
Experience required:
- Previous school administrative experience, within an education setting.
- Excellent communication and interpersonal skills with a warm and approachable manner.
- Strong organisational skills with the ability to manage multiple tasks and deadlines.
- High level of discretion, professionalism, and attention to detail.
- Confidence using Microsoft 365 (Outlook, Word, Excel, PowerPoint) and digital systems.
- Experience with school systems (e.g. iSAMS).
- Ability to remain calm under pressure and handle sensitive situations effectively.
Benefits include:
- Pension – Contributory – 5% employee / 6 % employer.
- Term time only working 34 weeks in the year + 5 inset days and 14 additional days agreed with the Head.
- Cycle to work scheme.
- Employee Assistance Program.
- Subsidized lunch.
School Office Administrator & Co Registrar in Slough employer: Huntress
Join a vibrant and supportive school community in Ravenscourt Park, West London, where as a School Office Administrator & Co Registrar, you will play a pivotal role in ensuring the smooth operation of our school office and the admissions process. We offer a term-time only schedule, competitive salary, and a range of benefits including a contributory pension scheme, employee assistance programme, and subsidised lunches, all within a welcoming environment that fosters professional growth and collaboration among staff.
StudySmarter Expert Advice🤫
We think this is how you could land School Office Administrator & Co Registrar in Slough
✨Tip Number 1
Network like a pro! Reach out to current or former employees of the school through LinkedIn or other platforms. A friendly chat can give you insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by researching the school’s values and recent news. We want to see that you’re genuinely interested in being part of their community, so bring that enthusiasm to the table!
✨Tip Number 3
Practice your communication skills! As a School Office Administrator, you'll be the first point of contact. Role-play common scenarios with a friend to boost your confidence and polish your approach.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and show that you’re keen on the role. Plus, it keeps you on their radar!
We think you need these skills to ace School Office Administrator & Co Registrar in Slough
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous school administrative experience and any relevant roles that showcase your organisational skills and attention to detail.
Craft a Personal Cover Letter:Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and the school community. Mention specific experiences that relate to the responsibilities of the School Office Administrator & Co Registrar position.
Showcase Your Communication Skills:Since this role involves being the first point of contact, emphasise your excellent communication and interpersonal skills. Share examples of how you've handled enquiries or sensitive situations in the past with discretion and professionalism.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you’re keen on joining our thriving school community!
How to prepare for a job interview at Huntress
✨Know the School Inside Out
Before your interview, take some time to research the school. Familiarise yourself with its values, mission, and any recent news or events. This will not only show your genuine interest but also help you tailor your answers to align with their ethos.
✨Showcase Your Organisational Skills
As a School Office Administrator & Co Registrar, organisation is key. Prepare examples from your past experience where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise tasks and maintain attention to detail, especially in a busy environment.
✨Demonstrate Your Communication Style
Since you'll be the first point of contact for parents and pupils, it's crucial to convey warmth and professionalism. Practice answering common questions in a friendly yet professional manner. Consider role-playing with a friend to refine your approach and ensure you come across as approachable.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you'd handle specific situations, such as managing a difficult parent or dealing with a last-minute change in schedules. Think through potential scenarios and prepare your responses, highlighting your problem-solving skills and ability to remain calm under pressure.
