School Office Administrator & Co Registrar
Based in Ravenscourt Park, West London
Office Based Role
Hours: Term Time – 9am – 5pm
An independent preparatory school in West London is seeking a professional, organised, and approachable School Office Administrator & Co Registrar to join their busy and welcoming School Office. This is an exciting opportunity to be part of a thriving school community, supporting the smooth day-to-day running of the school while playing a key role in the admissions process for Reception pupils.
Key Responsibilities
- Provide administrative support to ensure the smooth day-to-day running of the School Office
- Act as a first point of contact for pupils, parents, staff, and visitors
- Handle enquiries in person, by phone, email, and video with discretion and excellent customer service
- Manage incoming calls, redirect queries appropriately, and ensure accurate message-taking
- Oversee and maintain the School’s Management Information System (iSAMS), including attendance, pupil records, reporting cycles, and data accuracy
- Update school calendars and coordinate communications, including weekly parent mailings
- Support the administration of whole-school events such as photographs, vaccinations, and uniform fittings
- Prepare correspondence and maintain accurate records to a high standard, ensuring confidentiality at all times
Admissions (Reception – Co-Registrar Duties)
- Manage enquiries and the admissions process for Reception entry
- Organise Open Mornings, including bookings and parent engagement
- Coordinate interview schedules, prepare offer letters, manage admissions documentation and liaise with feeder nurseries and previous schools for references and safeguarding information
- Support onboarding of new pupils and communication with incoming parents
- Provide First Aid support when required and assist with additional administrative tasks as needed
Experience required
- Previous school administrative experience, within an education setting
- Excellent communication and interpersonal skills with a warm and approachable manner
- Strong organisational skills with the ability to manage multiple tasks and deadlines
- High level of discretion, professionalism, and attention to detail
- Confidence using Microsoft 365 (Outlook, Word, Excel, PowerPoint) and digital systems
- Experience with school systems (e.g. iSAMS)
- Ability to remain calm under pressure and handle sensitive situations effectively
Benefits include
- Pension – Contributory – 5% employee / 6 % employer
- Term time only Working 34 weeks in the year + 5 inset days and 14 additional days agreed with the Head
