School Office Administrator

An independent preparatory school in West London is seeking a professional, organised, and approachable School Office Administrator & Co Registrar to join their busy and welcoming School Office. This is an exciting opportunity to be part of a thriving school community, supporting the smooth day-to-day running of the school while playing a key role in the admissions process for Reception pupils.

Key Responsibilities

• Provide administrative support to ensure the smooth day-to-day running of the School Office.
• Act as a first point of contact for pupils, parents, staff, and visitors.
• Handle enquiries in person, by phone, email, and video with discretion and excellent customer service.
• Manage incoming calls, redirect queries appropriately, and ensure accurate message-taking.
• Oversee and maintain the School's Management Information System (iSAMS), including attendance, pupil records, reporting cycles, and data accuracy.
• Update school calendars and coordinate communications, including weekly parent mailings.
• Support the administration of whole-school events such as photographs, vaccinations, and uniform fittings.
• Prepare correspondence and maintain accurate records to a high standard, ensuring confidentiality at all times.

Admissions (Reception - Co-Registrar Duties)

• Manage enquiries and the admissions process for Reception entry.
• Organise Open Mornings, including bookings and parent engagement.
• Coordinate interview schedules, prepare offer letters, manage admissions documentation and liaise with feeder nurseries and previous schools for references and safeguarding information.
• Support on boarding of new pupils and communication with incoming parents.
• Provide First Aid support when required and assist with additional administrative tasks as needed.

Experience required:

• Previous school administrative experience, within an education setting.
• Excellent communication and interpersonal skills with a warm and approachable manner.
• Strong organisational skills with the ability to manage multiple tasks and deadlines.
• High level of discretion, professionalism, and attention to detail.
• Confidence using Microsoft 365 (Outlook, Word, Excel, PowerPoint) and digital systems.
• Experience with school systems (e.g. iSAMS).
• Ability to remain calm under pressure and handle sensitive situations effectively.

Benefits include:

• Pension - Contributory - 5% employee / 6 % employer.
• Term time only - Working 34 weeks in the year + 5 inset days and 14 additional days agreed with the Head.
• Cycle to work scheme.
• Employee Assistance Program.
• Subsidised lunch.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.