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- Tasks: Be the friendly face of our institution, greeting visitors and managing calls.
- Company: Join a well-regarded institution that values professionalism and teamwork.
- Benefits: Enjoy a part-time role with flexible hours and a supportive work environment.
- Why this job: Perfect for those who thrive in a dynamic setting and love helping others.
- Qualifications: Experience in reception or admin, great communication skills, and IT proficiency required.
- Other info: Diversity and inclusion are at our core; we welcome applicants from all backgrounds.
The predicted salary is between 17000 - 18500 £ per year.
We\’re partnering with a well-regarded institution to recruit an experienced and dedicated Receptionist. This is a key front-facing position where a calm, capable presence makes all the difference.
Job Title: Receptionist
Location: Ascot
Type: Permanent, Part-time, 22.5hrs per week (08:00am – 12:30pm)
Estimated Salary: c. £17,000 – £18,500 per annum
Responsibilities include but are not limited to:
* Greet and assist visitors and staff whilst maintaining a tidy and welcoming reception area.
* Monitor and log visitor access, following all related processes and procedures as well as taking responsibility for maintaining associated records.
* Answer and redirect incoming phone calls via a switchboard system, relaying messages to staff or handling queries from customers directly.
* Monitor inbox, reply to email queries directly or forward to relevant staff members where appropriate.
* Ad hoc administrative duties as and when required (copying, filing, database management, manage supplies and stationery stock, take small deliveries etc).
What We\’re Looking For:
* Solid and extensive reception and/or administrative experience.
* Excellent communication and outstanding organisational skills.
* Proficiency with IT systems including Microsoft Office (Word and Outlook).
* A proactive mindset and flexibility to step up when colleagues are busy, absent or on annual leave.
* Reliability and a team-focused attitude.
* Trustworthy and discrete when handling confidential information.
* Professional appearance and a friendly, courteous, diplomatic demeanour.
Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.
We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.
PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
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Receptionist employer: Huntress
Contact Detail:
Huntress Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist
✨Tip Number 1
Familiarise yourself with the institution's values and mission. This will help you align your responses during any interviews or conversations, showing that you're not just a fit for the role but also for the organisation's culture.
✨Tip Number 2
Practice your communication skills, especially in a front-facing role like this. Consider role-playing scenarios where you greet visitors or handle phone calls to build confidence and ensure you can respond calmly and effectively.
✨Tip Number 3
Network with current or former employees of the institution. They can provide insights into the work environment and expectations, which can be invaluable when preparing for interviews or discussions.
✨Tip Number 4
Demonstrate your organisational skills by preparing a mock schedule or plan for managing reception duties. This shows initiative and gives you a practical example to discuss during your interview.
We think you need these skills to ace Receptionist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant reception and administrative experience. Emphasise your communication skills, organisational abilities, and proficiency with IT systems like Microsoft Office.
Craft a Strong Cover Letter: Write a cover letter that showcases your personality and explains why you are the perfect fit for this role. Mention your proactive mindset and ability to handle confidential information discreetly.
Highlight Relevant Skills: In your application, specifically mention your experience with switchboard systems and managing visitor access. This will demonstrate your understanding of the responsibilities outlined in the job description.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at Huntress
✨Showcase Your Communication Skills
As a Receptionist, excellent communication is key. During the interview, make sure to articulate your thoughts clearly and listen actively. Practice common interview questions and prepare to discuss how you've effectively communicated in previous roles.
✨Demonstrate Organisational Abilities
Highlight your organisational skills by sharing specific examples of how you've managed multiple tasks or maintained an orderly workspace. You might want to mention any systems you’ve implemented to improve efficiency in past positions.
✨Exude Professionalism
First impressions matter, especially in a front-facing role. Dress appropriately for the interview and maintain a friendly yet professional demeanour. This will reflect your understanding of the importance of a professional appearance in the workplace.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about situations where you had to handle difficult visitors or manage unexpected challenges, and be ready to explain how you approached these situations.
