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- Tasks: Support logistics and administration for exciting client projects in a dynamic team.
- Company: Join a global business consultancy with a focus on innovation and collaboration.
- Benefits: Enjoy 25 days holiday, private medical insurance, gym allowance, and more!
- Why this job: Kickstart your career in project management while working hybrid and making an impact.
- Qualifications: Strong admin skills, German fluency, and a knack for organisation are essential.
- Other info: Be part of a diverse team with excellent growth opportunities and a fun work culture.
A global business consultancy is looking for a German-speaking Operations Coordinator to join their growing Operations team in Portsmouth. This role will involve predominantly providing logistical and administrative support to ensure clients' projects are run smoothly. This is a great opportunity to develop a career in project management.
Duties Include:
- Schedule workshops and virtual group coaching sessions
- Coordinate external facilitators and coaches, maintaining strong working relationships
- Upload, manage, and monitor programmes using internal digital systems
- Manage logistics for face-to-face workshops (IT equipment shipping, printed materials, visas, hotels)
- Support the finance team with invoicing, purchase orders, expenses, and credit control
- Create and support system reports and operational metrics
- Assist with translation and localisation requests
- Set up and manage virtual sessions via Zoom and Microsoft Teams
- Provide live session support: polls, breakout rooms, troubleshooting, documentation distribution
- Support scheduling, training, and analytics for Operators across Europe
- Contribute to post-session debriefs and continuous improvement initiatives
- Provide high-quality support via telephone, email, and system helpdesks
- Collaborate with internal stakeholders to identify and implement process improvements
- Maintain accurate data within the company's ERP system
Experience Required:
- Strong administrative or coordination experience
- Highly organised with the ability to manage multiple projects simultaneously
- Excellent attention to detail and analytical thinking
- German language skills (essential)
- Confident communicator - both written and verbal
- Logical approach to workload prioritisation and delegation
- Proficiency with virtual meeting platforms (Zoom, Microsoft Teams)
- Solid knowledge of Microsoft Office (Outlook, Excel, Word, PowerPoint)
Benefits:
- 25 days holiday plus Bank Holidays + close at Xmas
- Private Medical Insurance
- Gym Allowance
- Cycle to work scheme
- Task Human App (discount on personal training, cooking session, counselling etc)
- Employee Assistance Program
- Pension Contribution 5%
- Life Insurance 4 x salary
- Annual Conference abroad
- Discretionary Bonus (depending on company and individual performance)
- Hybrid working - 3 days in office, 2 at home
Apply today as we are short-listing candidates now!
PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Operations Coordinator - German employer: Huntress
Contact Detail:
Huntress Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Coordinator - German
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and practising common questions. We recommend doing mock interviews with friends or using online resources to boost your confidence and refine your answers.
✨Tip Number 3
Showcase your skills during the interview! Bring examples of your past work or projects that highlight your organisational abilities and attention to detail. This is your chance to shine and prove you're the perfect fit for the Operations Coordinator role.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and show your enthusiasm for the position. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Operations Coordinator - German
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Operations Coordinator role. Highlight your administrative experience and any relevant skills, especially your German language proficiency. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background aligns with our needs. Don’t forget to mention your experience with virtual meeting platforms and project management.
Show Off Your Attention to Detail: In this role, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to present their best selves, so double-check everything before hitting send!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Huntress
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Operations Coordinator role. Familiarise yourself with the key responsibilities like scheduling workshops and managing logistics. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Brush Up on Your German
Since this role requires German language skills, practice speaking and writing in German before your interview. You might be asked to demonstrate your proficiency, so being prepared will give you an edge. Consider discussing your previous experiences using German in a professional context.
✨Showcase Your Organisational Skills
Highlight your ability to manage multiple projects simultaneously. Prepare examples from your past experiences where you successfully coordinated tasks or events. This will demonstrate your organisational prowess, which is crucial for the role.
✨Familiarise Yourself with Virtual Tools
As the job involves using platforms like Zoom and Microsoft Teams, make sure you're comfortable with these tools. You could even mention any relevant experience you have with virtual meetings during the interview. This shows that you're tech-savvy and ready to hit the ground running.
