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For Companies At a Glance
- Tasks: Support a creative team with administration, reception, and marketing tasks.
- Company: Join an award-winning architecture firm that values design and innovation.
- Benefits: Competitive salary, generous holiday allowance, and professional development opportunities.
- Why this job: Be the go-to person in a collaborative environment and make a real impact.
- Qualifications: Experience in admin or reception, strong organisational skills, and great communication.
- Other info: Full-time role with excellent career progression in a supportive atmosphere.
The predicted salary is between 25000 - 28000 £ per year.
Office Coordinator – Inspiring Architecture Firm
Join a creative, design-led practice where organisation meets inspiration!
We’re partnering with an award-winning architecture firm in search for a proactive and organised Office Coordinator to join their friendly studio in a varied and rewarding role. If you enjoy being the go-to person who keeps everything running smoothly, from greeting clients to supporting Directors, this could be the perfect opportunity.
The Role
As an Office Coordinator, you’ll be at the heart of the practice, providing vital support across administration, reception, marketing, health & safety, and senior management. It’s a great opportunity for someone at the start of their career, who enjoys variety and thrives in a collaborative, creative environment.
Key Responsibilities
Reception & Front of House
- Welcome clients and visitors, creating a warm, professional first impression
- Manage phone calls, mail, deliveries, and meeting room bookings
- Prepare meeting rooms with refreshments, A/V setup and layout
Office Administration
- Maintain efficient office systems, records, and supplies
- Process invoices, expenses, and data entry
- Liaise with suppliers and facilities to ensure smooth operations
Marketing Support
- Assist with website updates, social media, and marketing materials
- Coordinate photography, events and exhibitions
- Support the team with presentations and bid documents
Health & Safety / Quality Assurance
- Maintain up-to-date H&S and QA records
- Assist with compliance, audits, and certification renewals
- Help review and update policies and procedures
Executive Support
- Provide diary management and travel coordination for senior staff
- Prepare agendas, take minutes, and follow up on actions
- Support directors with presentations and internal communications
About You
You’ll be a confident communicator and natural organiser, with a positive and professional approach.
We’re looking for someone who has:
- Experience in an administrative or reception-based role
- Strong organisational and multitasking skills
- Great written and verbal communication
- Proficiency with MS Office; experience with design or social media tools is a bonus
- Attention to detail, reliability, and a proactive attitude
- Discretion and professionalism when handling confidential information
Why Join Us?
You’ll be part of a collaborative and creative team that values precision, design, and innovation. Offering:
- Full-time hours: Monday to Friday, 9:00am – 5:30pm
- £25,000 – £28,000 per annum
- Benefits: Pension, generous holiday allowance, professional development opportunities, and ongoing training
- A supportive environment where your contribution really makes an impact, with the opportunity for progression!
How to Apply
If you’re an organised, energetic person who enjoys variety and wants to play an integral role in a respected architectural practice, apply today to become their next Office Coordinator!
Office Coordinator employer: Huntress
Contact Detail:
Huntress Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the architecture field, attend industry events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can refer you directly.
✨Tip Number 2
Prepare for interviews by researching the firm’s projects and values. Show genuine interest in their work and be ready to discuss how your skills can contribute to their creative environment. We want to see your passion shine through!
✨Tip Number 3
Practice your communication skills! As an Office Coordinator, you'll be the face of the firm. Role-play common interview questions with a friend to boost your confidence and ensure you come across as professional and approachable.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Office Coordinator
Some tips for your application 🫡
Show Your Organisational Skills: As an Office Coordinator, organisation is key! Make sure your application highlights your ability to manage multiple tasks and keep everything running smoothly. Use examples from your past experiences to showcase how you've successfully juggled responsibilities.
Tailor Your Application: We want to see how you fit into our creative environment! Take the time to tailor your CV and cover letter to reflect the specific skills and experiences mentioned in the job description. This shows us that you’re genuinely interested in the role and understand what we’re looking for.
Communicate Clearly: Great communication is essential for this role. Ensure your written application is clear, concise, and free of errors. A well-structured application will demonstrate your attention to detail and professionalism, which are crucial for an Office Coordinator.
Apply Through Our Website: We encourage you to apply directly through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about our firm and what we stand for!
How to prepare for a job interview at Huntress
✨Know the Company Inside Out
Before your interview, take some time to research the architecture firm. Understand their projects, values, and culture. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As an Office Coordinator, organisation is key. Prepare examples from your past experiences where you successfully managed multiple tasks or improved office efficiency. Be ready to discuss how you can bring that same level of organisation to their team.
✨Practice Your Communication Skills
Since you'll be the go-to person for clients and staff, strong communication is essential. Practice articulating your thoughts clearly and confidently. Consider doing mock interviews with a friend to refine your delivery.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the firm's projects, team dynamics, and growth opportunities. This shows you're engaged and serious about the position, plus it helps you determine if it's the right fit for you.
