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- Tasks: Manage phone lines, emails, and office supplies while supporting the team.
- Company: Join a leading Financial Services firm in the vibrant West End of London.
- Benefits: Enjoy hybrid working, 20 days holiday, and a discretionary bonus.
- Why this job: Great opportunity for growth into Office Management in a dynamic environment.
- Qualifications: Experience with Microsoft 365 and strong communication skills are essential.
- Other info: Flexible working required for client meetings; inclusive recruitment process.
The predicted salary is between 25000 - 29000 £ per year.
Based in the West End of London, this is a great opportunity for an experienced Office Administrator who would like the opportunity to progress to Office Management in time. Looking for a reliable, positive individual with good attention to detail, excellent communication skills both verbally and written.
Responsibilities:
- Responsible for monitoring company main phone line and email.
- Check mail daily and distribute accordingly.
- Welcome and oversee visitors and clients.
- Companies House administration duties.
- Company Secretarial administration duties.
- Diary management for the Tax Partner and managing the touring calendar.
- Maintain inventory of office supplies; orders new supplies as needed.
- Coordinate maintenance of office equipment.
- Maintain office files for other staff to access files and records.
- Recording expenses and the use of petty cash.
- Send out office communications to the staff.
- Liaising with partners and staff daily.
- Filing, copying, and scanning.
- Order food and other supplies in preparation for internal/external meetings.
- Ensure that conference rooms are always at company standard.
Desired Skills/Experience/Knowledge:
- Experience with Microsoft 365, mainly Outlook, Word and Basic Excel.
- Excellent verbal and written communication skills.
- Excellent organisational skills and attention to detail.
- Excellent interpersonal and customer service skills.
- Excellent time management skills with a proven ability to meet deadlines.
- Office administration and Reception experience.
- Office management procedures.
- Understanding of clerical procedures and systems such as record keeping and filing.
- Ability to work independently, proactively, and take initiative.
- Ability to function well in a high-paced and at times stressful environment.
Benefits:
- 20 days holiday plus Bank Holidays, after 3 years, will increase 1 day up to 28 days depending on length of service.
- Pension.
- Discretionary Bonus (depending on company and individual performance).
- Hybrid working - 4 days in office, 1 at home on a Wednesday (after 1 month training). However must be flexible from time to time to work 5 days when needed for client meetings.
- Hours: 9.30am - 5.30pm.
PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Office Administrator employer: Huntress
Contact Detail:
Huntress Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Familiarise yourself with the company and its culture. Research their work in the Media and Entertainment industry to understand their clients better. This knowledge will help you tailor your conversations during interviews and show your genuine interest in the role.
✨Tip Number 2
Brush up on your Microsoft 365 skills, especially Outlook and Word. Since these tools are essential for the Office Administrator role, being proficient will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 3
Prepare examples of how you've successfully managed multiple tasks or projects in a fast-paced environment. Highlighting your organisational skills and ability to meet deadlines will resonate well with the hiring team.
✨Tip Number 4
Practice your communication skills, both verbal and written. Since excellent communication is a key requirement for this role, consider role-playing common office scenarios or drafting emails to showcase your professionalism and attention to detail.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office administration and reception roles. Emphasise your skills in Microsoft 365, particularly Outlook and Word, as well as your attention to detail and organisational abilities.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication skills and explains why you are a good fit for the role. Mention your ability to work independently and manage multiple tasks, as well as your enthusiasm for supporting clients in the Media and Entertainment industry.
Highlight Relevant Experience: In your application, be sure to include specific examples of your previous office administration experience. Discuss any responsibilities similar to those listed in the job description, such as diary management, liaising with partners, or maintaining office supplies.
Proofread Your Application: Before submitting your application, carefully proofread both your CV and cover letter. Check for any spelling or grammatical errors, and ensure that your documents are clear and professional, reflecting your excellent written communication skills.
How to prepare for a job interview at Huntress
✨Showcase Your Organisational Skills
As an Office Administrator, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your attention to detail and time management skills.
✨Demonstrate Communication Proficiency
Excellent verbal and written communication skills are essential for this role. Be ready to discuss how you've effectively communicated with colleagues and clients, and consider preparing a brief written response to a common office scenario to showcase your writing skills.
✨Familiarise Yourself with Microsoft 365
Since experience with Microsoft 365 is a requirement, brush up on your skills, particularly in Outlook and Word. You might be asked about specific features or how you use these tools to enhance productivity, so be prepared to discuss your experience.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities in a fast-paced environment. Think of scenarios where you've had to manage stress or resolve conflicts, and be ready to explain your thought process and the outcomes.
