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- Tasks: Support the school office and manage the admissions process for new pupils.
- Company: A welcoming independent preparatory school in West London.
- Benefits: Competitive salary, pension scheme, term-time only hours, and subsidised lunch.
- Other info: Dynamic role with opportunities for professional growth and a supportive environment.
- Why this job: Join a thriving school community and make a real difference in students' lives.
- Qualifications: Previous school admin experience and strong communication skills required.
The predicted salary is between 35000 - 41000 £ per year.
An independent preparatory school in West London is seeking a professional, organised, and approachable School Office Administrator & Co Registrar to join their busy and welcoming School Office. This is an exciting opportunity to be part of a thriving school community, supporting the smooth day-to-day running of the school while playing a key role in the admissions process for Reception pupils.
Key Responsibilities
- Provide administrative support to ensure the smooth day-to-day running of the School Office
- Act as a first point of contact for pupils, parents, staff, and visitors
- Handle enquiries in person, by phone, email, and video with discretion and excellent customer service
- Manage incoming calls, redirect queries appropriately, and ensure accurate message-taking
- Oversee and maintain the School's Management Information System (iSAMS), including attendance, pupil records, reporting cycles, and data accuracy
- Update school calendars and coordinate communications, including weekly parent mailings
- Support the administration of whole-school events such as photographs, vaccinations, and uniform fittings
- Prepare correspondence and maintain accurate records to a high standard, ensuring confidentiality at all times
Admissions (Reception - Co-Registrar Duties)
- Manage enquiries and the admissions process for Reception entry
- Organise Open Mornings, including bookings and parent engagement
- Coordinate interview schedules, prepare offer letters, manage admissions documentation and liaise with feeder nurseries and previous schools for references and safeguarding information
- Support on boarding of new pupils and communication with incoming parents
- Provide First Aid support when required and assist with additional administrative tasks as needed
Experience required:
- Previous school administrative experience, within an education setting
- Excellent communication and interpersonal skills with a warm and approachable manner
- Strong organisational skills with the ability to manage multiple tasks and deadlines
- High level of discretion, professionalism, and attention to detail
- Confidence using Microsoft 365 (Outlook, Word, Excel, PowerPoint) and digital systems
- Experience with school systems (e.g. iSAMS)
- Ability to remain calm under pressure and handle sensitive situations effectively
Benefits include:
- Pension - Contributory - 5% employee / 6 % employer
- Term time only - Working 34 weeks in the year + 5 inset days and 14 additional days agreed with the Head
- Cycle to work scheme
- Employee Assistance Program
- Subsidised lunch
Please note: We can only consider applications from candidates who have the right to work in the UK.
School Office Administrator in London employer: Huntress
Contact Detail:
Huntress Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land School Office Administrator in London
✨Tip Number 1
Get to know the school! Research the independent preparatory school and its values. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their community.
✨Tip Number 2
Practice your communication skills! As a School Office Administrator, you'll be the first point of contact for many. Role-play common scenarios with a friend to boost your confidence in handling enquiries and providing excellent customer service.
✨Tip Number 3
Show off your organisational skills! Prepare examples of how you've managed multiple tasks or events in the past. This will demonstrate your ability to juggle responsibilities effectively, which is key for this role.
✨Tip Number 4
Apply through our website! We want to see your application directly, so make sure to submit it there. It’s a great way to ensure your details are in the right hands and gives us a chance to connect with you personally.
We think you need these skills to ace School Office Administrator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the School Office Administrator role. Highlight your previous school administrative experience and any relevant skills that match the job description. We want to see how you can bring your unique flair to our team!
Craft a Personal Cover Letter: Your cover letter is your chance to shine! Use it to showcase your warm and approachable manner, and explain why you're excited about joining our school community. Let us know how you can support the smooth running of our office.
Show Off Your Organisational Skills: In your application, give examples of how you've managed multiple tasks and deadlines in the past. We love candidates who can juggle responsibilities with ease, so don’t be shy about sharing your experiences!
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us. We can't wait to hear from you!
How to prepare for a job interview at Huntress
✨Know the School Inside Out
Before your interview, take some time to research the school. Familiarise yourself with its values, mission, and any recent news or events. This will not only show your genuine interest but also help you tailor your answers to align with their ethos.
✨Showcase Your Organisational Skills
As a School Office Administrator, organisation is key. Prepare examples from your past experience where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise tasks and maintain attention to detail, especially under pressure.
✨Practice Your Communication Style
Since you'll be the first point of contact for parents and visitors, practice your communication skills. Role-play common scenarios, such as handling enquiries or managing difficult situations. This will help you convey warmth and professionalism during the interview.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the school's culture, the team you'll be working with, and the challenges they face. This shows your enthusiasm for the role and helps you determine if it's the right fit for you.