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- Tasks: Support the smooth running of a school by managing facilities and maintenance requests.
- Company: An international independent school in Gunnersbury, West London.
- Benefits: 25 days leave, subsidised lunches, pension scheme, and employee assistance programme.
- Why this job: Join a vibrant school environment and make a difference in daily operations.
- Qualifications: Experience in facilities administration and strong organisational skills.
- Other info: Diverse and inclusive workplace with opportunities for personal growth.
The predicted salary is between 28000 - 35000 £ per year.
An international independent school based in Gunnersbury, West London is looking for a Facilities Administrator to start ASAP. The Facilities Administrator supports the efficient operation of the school's premises by providing administrative coordination for all facilities activities. This includes managing the facilities ticketing system and maintenance requests, coordinating procurement of maintenance supplies and equipment, liaising with external suppliers and contractors for facilities projects, and helping ensure compliance with health and safety regulations on site.
Facilities Administration duties include:
- Manage the facilities ticketing system by logging incoming maintenance requests, prioritising tasks, and assigning tickets to the facilities team.
- Track progress of outstanding requests and ensure timely completion, minimising disruption to teaching and learning.
- Coordinate and schedule yearly routine maintenance with contractors such as deep cleans, fire extinguisher filling, boiler maintenance.
- Ensure all preventative maintenance and reactive repair tasks are carried out promptly and to a high standard by contractors.
- Liaise with external contractors, vendors, and service providers for specialised facilities work or projects as directed by the HR Director.
- Ensure all contractors coming to site are escorted and have relevant Safeguard Checks.
- Manage purchasing for the facilities department to maintain appropriate stock levels of maintenance supplies and equipment.
- Maintain accurate records and documentation for all facilities operations.
- Prepare basic reports or summaries of facilities activities for senior management.
- Coordinate regular health and safety activities such as fire alarm tests, fire drills, and equipment safety inspections.
- Provide a facility to-do list from external Health & Safety audits.
- Provide administrative support for any facilities improvement projects or larger maintenance works.
Experience and skills required:
- Facilities administration experience ideally within a school environment, open to other industries.
- Strong administration skills.
- MS Office including Word, Excel, Outlook.
- Experience of using Zendesk advantageous, training will be given.
- Reliable, trustworthy, can work independently.
- DBS cleared - advantageous.
Benefits:
- 25 leave plus bank holidays, closed at Christmas, holidays to be taken in school holidays.
- Subsidised lunches daily.
- Company pension 4% employer and 4% employee.
- Cycle to work.
- Parking.
- Employee Assistance Program.
Hours: 8am - 4pm during term time / 9am-4pm during holidays.
We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.
PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Facilities Administrator in London employer: Huntress
Contact Detail:
Huntress Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. You never know who might have a lead on a job or can put in a good word for you.
✨Tip Number 2
Get your interview game on point! Research common questions for facilities administrator roles and practice your answers. Show them you know your stuff about maintenance coordination and health and safety regulations.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can keep you fresh in their minds and show your enthusiasm for the role. Plus, it’s just good manners!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Facilities Administrator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Facilities Administrator role. Highlight your relevant experience in facilities administration, especially if you've worked in a school environment. We want to see how your skills match what we're looking for!
Show Off Your Skills: In your application, don’t forget to showcase your strong administration skills and any experience with MS Office or ticketing systems like Zendesk. We love seeing candidates who can hit the ground running!
Be Clear and Concise: When writing your cover letter, keep it clear and concise. We appreciate straightforward communication, so get to the point while still showing your enthusiasm for the role. Let us know why you’re the perfect fit!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us. Plus, it’s super easy!
How to prepare for a job interview at Huntress
✨Know Your Facilities Inside Out
Before the interview, make sure you understand the key responsibilities of a Facilities Administrator. Familiarise yourself with the facilities ticketing system and think about how you would manage maintenance requests. This will show your potential employer that you're proactive and ready to hit the ground running.
✨Showcase Your Administration Skills
Be prepared to discuss your previous experience in administration, especially in a school or similar environment. Highlight specific examples where you've successfully managed tasks, coordinated projects, or improved processes. This will demonstrate your capability to handle the role effectively.
✨Health and Safety Knowledge is Key
Since health and safety compliance is crucial for this role, brush up on relevant regulations and best practices. Be ready to discuss how you would ensure compliance on site and any past experiences you have in managing health and safety activities.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of projects you might be involved in, or how success is measured in the role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
