At a Glance
- Tasks: Support the Managing Director with diary management, meetings, invoicing, and office operations.
- Company: Established property development company in the vibrant West End of London.
- Benefits: Competitive salary, dynamic work environment, and opportunities for professional growth.
- Other info: Diverse and inclusive workplace that values all backgrounds.
- Why this job: Join a growing team and make a real impact in the property sector.
- Qualifications: 4+ years as an executive assistant, ideally in property, with strong organisational skills.
The predicted salary is between 45000 - 55000 £ per year.
An established and growing property development and investment company based in the West End of London is seeking a highly organised and proactive EA to support the Managing Director. This varied role involves managing the MD's diary and inbox, arranging meetings, assisting with invoicing, liaising with the bookkeeper, checking payroll, and carrying out AML checks. The ideal candidate will be an experienced EA with a strong background in the property sector, confident in managing multiple responsibilities and working independently.
Duties Include:
- Proactively manage the Managing Director's diary and email inbox, including responding to emails and handling communications independently.
- Coordinate internal and external meetings, attend meetings as needed, take minutes, and follow up on actions.
- Draft correspondence, including emails and letters, on behalf of the Managing Director.
- Maintain and update internal databases and CRM systems, utilising software such as Office 365 and SharePoint.
- Prepare sales invoices and payment applications and liaise with the external bookkeeper for invoice payments and account reconciliations.
- Oversee payroll checks, manage staff expenses and commission payments.
- Conduct Anti-Money Laundering (AML) checks as required.
- Manage electronic and paper filing systems effectively.
- Arrange travel and accommodation when necessary.
- Ensure the smooth running of the office, including managing supplies, IT matters, and organising repairs or maintenance as needed.
- Oversee onboarding and training for new staff and maintain accurate attendance and absence records.
- Build and maintain strong relationships with clients and suppliers.
- Ensure the company website is regularly updated and reflects the business accurately.
- Provide occasional support with the Managing Director's personal matters and associated businesses.
Experience Required:
- Minimum of 4 years' experience as a C-level executive assistant
- Experience in the property development and investment industry
- Knowledge of AML procedures
- Excellent command of Outlook, Microsoft Word and Excel
- Organisational and multi-tasking skills
- Ability to work in a fast-paced sales environment and to think on their feet
- Self-starter/shows initiative
Please note: We can only consider applications from candidates who have the right to work in the UK.
Executive Assistant to Managing Director - Property in London employer: Huntress
Huntress is an exceptional employer that prioritises employee growth and development, offering a dynamic work culture in the vibrant area of Hammersmith, London. With a hybrid working model, comprehensive benefits, and a focus on collaboration and innovation, employees are empowered to thrive while making a meaningful impact on client relationships and coaching programmes.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to Managing Director - Property in London
✨Get Involved in Local Property Events
Dive into local property expos and networking events! Real estate thrives on connections, so attending these events helps us meet potential employers and industry leaders, plus it's a chance to show off your enthusiasm for the field.
✨Connect with Local Agents on Social Media
Follow and engage with local real estate agents and firms on platforms like Instagram and LinkedIn. Sharing their posts and commenting with your insights can put you on their radar and might even lead to job opportunities at companies like Huntress.
✨Don’t Underestimate the Power of Cold Outreach
Got your eye on a specific company like Huntress? Don't hesitate to send a direct message or an email expressing your interest. Personalise your approach, maybe mentioning a recent listing or project of theirs, and it could set you apart from other candidates.
✨Utilise Property Management Platforms
Check out property management platforms and job boards tailored for the real estate sector. They often have exclusive listings, especially for full-time roles. Don't forget to visit Huntress's careers page directly; we love seeing passionate candidates applying through our website!
We think you need these skills to ace Executive Assistant to Managing Director - Property in London
Some tips for your application 🫡
Show Your Real-Estate Savvy:When crafting your CV and cover letter, make sure to highlight any relevant experience in the real estate sector. If you've done internships, assistant roles, or even relevant coursework, lay it out clearly. We want to see your familiarity with market trends, property management, or any sales experience you've got under your belt!
Quantify Your Achievements:In real estate, numbers speak volumes! When detailing your past roles, use concrete figures to demonstrate your achievements. For example, mention how many properties you sold, the percentage increase in client satisfaction, or any successful negotiations. These metrics can give your application that extra punch it needs!
Tailor Your Documents for the Job:Every application should feel personal. When applying for the Executive Assistant to Managing Director - Property role at Huntress, tweak your CV to focus on aspects that are important to them. If they value client relationships, emphasise your interpersonal skills. We want to see you aligning your experiences with what they're looking for!
Keep It Professional Yet Approachable:While we want you to show off your expertise, don't forget to let your personality shine through in your cover letter. A touch of friendliness can set you apart, especially in real estate where client interaction is key. Show that you're ready not just to work with the property but also with people!
How to prepare for a job interview at Huntress
✨Know Your Market Trends
In real estate, it’s all about staying ahead of the curve. Make sure we brush up on the latest market trends in the area where Huntress operates. Being able to discuss local property values, demand, and upcoming developments will show that we’re not just interested in the job, but genuinely invested in the industry.
✨Prepare for Scenario Questions
Expect some scenario-based questions during the interview. We might get asked how we’d handle different client situations or property evaluations. Preparing our responses for common real estate scenarios not only demonstrates our problem-solving skills but also shows that we can think on our feet in a client-facing role.
✨Showcase Your Connections
In full-time real estate, networking is key! Let’s think about our connections in the industry and what we can bring to Huntress. Whether it’s insights on prospective clients or relationships with local contractors, talking about these experiences can set us apart from other candidates.
✨Demonstrate Technical Savvy
Familiarity with different real estate software tools is a big plus. We should be ready to discuss any platforms we've used, whether it's for property management, CRM, or data analysis. Being comfortable with technology not only makes us more efficient, but also shows that we’re adaptable to the tools used at Huntress.
