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For Companies At a Glance
- Tasks: Manage financial accuracy for a fleet of over 6,000 vehicles and analyse invoices.
- Company: Join a dynamic team focused on commercial fleet operations.
- Benefits: Monday to Friday office-based role with opportunities for growth.
- Why this job: Perfect for detail-oriented individuals who love working with numbers and data.
- Qualifications: Strong Excel skills and a knack for problem-solving are essential.
- Other info: Diverse and inclusive workplace encouraging applications from all backgrounds.
The predicted salary is between 30000 - 50000 £ per year.
Overview
Location: LS27 • ASAP start – no end date
Are you highly organised with a keen eye for detail, strong numerical ability, and excellent Excel skills? We’re looking for a Fleet Finance Administrator to play a key role in managing the financial accuracy of the commercial fleet operations. You’ll be responsible for maintaining accurate financial and contractual data across our 6,000+ commercial vehicles, working closely with suppliers and Finance colleagues to ensure everything runs smoothly—from purchase orders to invoice analysis and monthly reporting.
Responsibilities
- Maintaining up-to-date and accurate contract details for the commercial lease and hire vehicles on the Central Fleet List.
- Raising and receipting purchase orders for both long-term leases and short-term hires, ensuring payments are made on time and correctly allocated.
- Analysing monthly hire invoice backings to verify rates, vehicle details, and accruals — challenging suppliers where discrepancies are found.
- Reconciliating financial data against supplier rate matrices and invoice backings to maintain full accuracy and compliance.
- Building strong relationships with suppliers and internal Finance teams, resolving queries efficiently and professionally.
- Providing clear, accurate, and well-presented Excel-based financial backings and reports.
- Managing Fleet’s unallocated cash pot, investigating variances, and providing regular updates to stakeholders.
- Supporting ongoing Fleet projects and compliance checks, including weekly MID, O Licence, and road toll reviews.
What We're Looking For (Qualifications)
- A strong eye for detail with the ability to manage and reconcile large volumes of data accurately.
- Excellent Excel skills and confidence working with numbers, formulas, and financial data.
- Strong analytical and problem-solving ability.
- Experience working with suppliers, finance systems, or within a fleet or accounts function (desirable).
- Great communication skills and a proactive approach to resolving queries.
Additional Information
This is Monday to Friday and fully office based.
Please call the office on 0113 2056400 or email olivia.wood@huntress.co.uk
Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.
PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Fleet Finance Administrator employer: Huntress
Contact Detail:
Huntress Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Fleet Finance Administrator
✨Tip Number 1
Get your networking game on! Reach out to people in the finance and fleet management sectors. LinkedIn is a great place to connect with industry professionals who might have insights or even job leads for you.
✨Tip Number 2
Prepare for interviews by brushing up on your Excel skills and financial knowledge. Be ready to discuss how you've managed data and resolved discrepancies in past roles—this will show you're the detail-oriented candidate we need!
✨Tip Number 3
Don’t just apply anywhere; focus on companies that align with your values and career goals. Use our website to find roles that excite you, and tailor your approach to each one—show us why you’re the perfect fit!
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. It shows your enthusiasm for the role and gives you another chance to highlight your skills.
We think you need these skills to ace Fleet Finance Administrator
Some tips for your application 🫡
Show Off Your Excel Skills: Since this role requires excellent Excel skills, make sure to highlight any relevant experience you have with spreadsheets. If you've worked on financial data or created reports, mention those specific examples to show us what you can do!
Be Detail-Oriented: We’re looking for someone with a keen eye for detail, so don’t shy away from showcasing your ability to manage and reconcile large volumes of data. Use your application to demonstrate how you've successfully handled similar tasks in the past.
Communicate Clearly: Strong communication skills are key for this role, especially when dealing with suppliers and internal teams. Make sure your application is clear and well-structured, reflecting your ability to convey information effectively.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status!
How to prepare for a job interview at Huntress
✨Master Your Excel Skills
Since the role requires excellent Excel skills, brush up on your knowledge of formulas, pivot tables, and data analysis. Practise using real financial data to create reports, as this will help you demonstrate your proficiency during the interview.
✨Know Your Numbers
Be prepared to discuss your experience with numerical data and how you've managed large volumes of it in previous roles. Think of specific examples where your attention to detail made a difference, especially in reconciling financial data or resolving discrepancies.
✨Build Rapport with Suppliers
The job involves working closely with suppliers, so think about how you can showcase your communication skills. Prepare examples of how you've successfully built relationships in past roles, and be ready to discuss how you handle queries professionally and efficiently.
✨Showcase Your Problem-Solving Skills
Analytical and problem-solving abilities are key for this position. Prepare to discuss challenges you've faced in previous finance roles and how you approached them. Use the STAR method (Situation, Task, Action, Result) to structure your answers clearly.
