At a Glance
- Tasks: Manage financial accuracy for a fleet of over 6,000 vehicles and collaborate with suppliers.
- Company: Join a dynamic team focused on commercial fleet operations.
- Benefits: Gain valuable experience in finance and data management while working in a supportive environment.
- Other info: Monday to Friday role, fully office-based, with a commitment to diversity and inclusion.
- Why this job: Perfect opportunity to sharpen your Excel skills and make an impact in fleet management.
- Qualifications: Detail-oriented with strong numerical skills and experience in finance or fleet operations preferred.
The predicted salary is between 30000 - 40000 € per year.
Location: LS27. Start ASAP, no end date.
Are you highly organised with a keen eye for detail, strong numerical ability, and excellent Excel skills? We're looking for a Fleet Finance Administrator to play a key role in managing the financial accuracy of the commercial fleet operations. You will be responsible for maintaining accurate financial and contractual data across our 6,000+ commercial vehicles, working closely with suppliers and Finance colleagues to ensure everything runs smoothly – from purchase orders to invoice analysis and monthly reporting.
What You'll Be Doing
- Maintaining up-to-date and accurate contract details for the commercial lease and hire vehicles on the Central Fleet List.
- Raising and receipting purchase orders for both long‑term leases and short‑term hires, ensuring payments are made on time and correctly allocated.
- Analysing monthly hire invoice backings to verify rates, vehicle details, and accruals – challenging suppliers where discrepancies are found.
- Reconciling financial data against supplier rate matrices and invoice backings to maintain full accuracy and compliance.
- Building strong relationships with suppliers and internal Finance teams, resolving queries efficiently and professionally.
- Providing clear, accurate, and well‑presented Excel‑based financial backings and reports.
- Managing Fleet's unallocated cash pot, investigating variances, and providing regular updates to stakeholders.
- Supporting ongoing Fleet projects and compliance checks, including weekly MID, O Licence, and road toll reviews.
What We're Looking For
- A strong eye for detail with the ability to manage and reconcile large volumes of data accurately.
- Excellent Excel skills and confidence working with numbers, formulas, and financial data.
- Strong analytical and problem‑solving ability.
- Experience working with suppliers, finance systems, or within a fleet or accounts function (desirable).
- Great communication skills and a proactive approach to resolving queries.
This is Monday to Friday and fully office based.
Please note: We can only consider applications from candidates who have the right to work in the UK.
Fleet Administrator employer: Huntress
As a Fleet Finance Administrator at our LS27 location, you will join a dynamic team that values precision and collaboration. We offer a supportive work culture that prioritises employee growth through ongoing training and development opportunities, ensuring you can thrive in your role. With a commitment to diversity and inclusion, we create an environment where every voice is heard, making us an excellent employer for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Fleet Administrator
✨Tip Number 1
Get your Excel skills sharp! Since the role requires excellent Excel abilities, brush up on your formulas and data analysis techniques. We can help you find resources to master those skills before your interview.
✨Tip Number 2
Network like a pro! Reach out to people in the fleet or finance sectors. Building relationships can give you insider info about the company and even lead to referrals. We’ve got tips on how to connect with industry professionals.
✨Tip Number 3
Prepare for those tricky questions! Think about how you’d handle discrepancies in invoices or manage large volumes of data. Practising your responses can help you feel more confident during interviews. We can provide mock interview scenarios to help you out.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re always looking for talented individuals like you to join our team. Don’t miss out on this opportunity!
We think you need these skills to ace Fleet Administrator
Some tips for your application 🫡
Show Off Your Excel Skills:Since the role requires excellent Excel skills, make sure to highlight any relevant experience you have with spreadsheets. We want to see how you've used Excel in past roles, so don’t hold back on those formulas and data analysis examples!
Be Detail-Oriented:This position is all about accuracy, so when you're writing your application, pay close attention to detail. Double-check your spelling and grammar, and ensure that your application reflects your strong organisational skills. We love a candidate who can spot the little things!
Tailor Your Application:Make your application stand out by tailoring it to the job description. Use keywords from the listing, like 'financial accuracy' and 'supplier relationships', to show us you understand what we’re looking for. This will help us see how you fit into our team!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows us you’re keen to join our team at StudySmarter!
How to prepare for a job interview at Huntress
✨Know Your Numbers
As a Fleet Finance Administrator, you'll be dealing with a lot of financial data. Brush up on your Excel skills and be ready to discuss how you've used them in past roles. Maybe even prepare a few examples of how you’ve analysed data or resolved discrepancies.
✨Showcase Your Attention to Detail
This role requires a keen eye for detail, so during the interview, highlight instances where your attention to detail made a difference. Bring up specific examples where you caught errors or improved processes through meticulous checking.
✨Build Rapport with Suppliers
Since you'll be working closely with suppliers, it’s important to demonstrate your communication skills. Share experiences where you successfully resolved queries or built strong relationships with external partners. This will show that you can handle the collaborative aspect of the job.
✨Prepare for Problem-Solving Questions
Expect questions that assess your analytical and problem-solving abilities. Think of scenarios where you faced challenges in managing financial data or supplier discrepancies, and be ready to explain how you approached and resolved those issues.
