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- Tasks: Support a small team with hospitality, facilities coordination, and admin tasks.
- Company: Join a leading organisation known for its supportive and inclusive culture.
- Benefits: Enjoy hybrid working, 20+ days annual leave, and private healthcare.
- Why this job: Perfect for those who thrive in dynamic environments and love multitasking.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office are key.
- Other info: This role offers growth opportunities and a chance to make an impact.
The predicted salary is between 24000 - 30000 £ per year.
Facilities and Office Coordinator
Permanent | Full Time | Hybrid
Crawley
£28,000 – £30,000
A leading organisation is seeking a highly organised and proactive Facilities Coordinator to support their small Project and Facilities team. This is a varied and hands-on role that blends hospitality, facilities coordination, and administrative support.
The ideal candidate will be dependable, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. This position is perfect for someone who enjoys responsibility, takes initiative, and delivers consistently high standards across all areas of workplace coordination. The Facilities Coordinator will serve as the primary point of contact for visitors, contractors, and facility-related enquiries, playing a key role in maintaining a professional, efficient, and welcoming working environment. The role covers a broad range of responsibilities across site operations, hospitality, travel coordination, fleet oversight, and health & safety support.
Key Responsibilities:
* Managing front-of-house/reception duties, creating a welcoming environment for all visitors
* Coordinating catering and refreshments for meetings, customer visits, and internal events
* Organising staff entertainment and internal social events
* Booking travel, accommodation, and occasional hire vehicles
* Maintaining stock levels of site and office supplies
* Liaising with cleaning contractors and grounds maintenance teams
* Supporting general building upkeep and arranging reactive maintenance as required
* Managing security access systems, passes, and alarm protocols
* Overseeing general fleet tasks including vehicle upkeep, inspections, and driver checks
* Supporting compliance with handling equipment inspections (e.g. LOLA)
What we are looking for:
* Strong organisational skills and attention to detail
* Excellent communication and interpersonal abilities
* Ability to multitask and manage time effectively
* Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Teams)
* Previous experience in facilities coordination or administration is advantageous but not essential
Benefits include:
* 20 days annual leave (rising to 23 with length of service) plus bank holidays
* Additional day off for birthday
* Hybrid working
* Company pension scheme
* Access to private healthcare and profit share scheme upon successful completion of probation
This is a unique opportunity to join a supportive team in a varied role with scope to grow and develop. If this sounds like the perfect role for you – apply today!
Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.
We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.
PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
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Facilities and Office Coordinator employer: Huntress
Contact Detail:
Huntress Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities and Office Coordinator
✨Tip Number 1
Familiarise yourself with the specific responsibilities of a Facilities and Office Coordinator. Understanding the nuances of managing front-of-house duties, coordinating catering, and overseeing maintenance will help you demonstrate your knowledge during any discussions.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed multiple priorities in previous roles. Be ready to discuss specific situations where your attention to detail made a significant impact.
✨Tip Number 3
Network with professionals in facilities management or office coordination. Engaging with others in the field can provide insights into the role and may even lead to referrals or recommendations that could strengthen your application.
✨Tip Number 4
Research the company culture and values of the organisation you're applying to. Tailoring your approach to align with their ethos can help you stand out as a candidate who is not only qualified but also a great fit for their team.
We think you need these skills to ace Facilities and Office Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities coordination or administration. Emphasise your organisational skills, attention to detail, and any previous roles that involved multitasking in a fast-paced environment.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role. Mention specific responsibilities from the job description, such as managing front-of-house duties or coordinating events, and explain how your skills align with these tasks.
Highlight Relevant Skills: In your application, clearly outline your proficiency with Microsoft Office applications and any other relevant software. Provide examples of how you've used these tools in previous roles to enhance workplace efficiency.
Showcase Your Interpersonal Abilities: Since the role involves liaising with various stakeholders, include examples of your excellent communication and interpersonal skills. Describe situations where you successfully managed relationships with visitors, contractors, or team members.
How to prepare for a job interview at Huntress
✨Showcase Your Organisational Skills
As a Facilities and Office Coordinator, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects in the past, highlighting your attention to detail and ability to prioritise effectively.
✨Demonstrate Excellent Communication
This role requires excellent communication and interpersonal abilities. During the interview, practice clear and concise communication. You might also want to prepare for questions about how you handle interactions with visitors, contractors, and team members.
✨Familiarise Yourself with Relevant Software
Proficiency in Microsoft Office applications is essential for this position. Brush up on your skills in Word, Excel, PowerPoint, and Teams. You could even mention any relevant experience you have with these tools during the interview to show your readiness for the role.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about potential challenges you might face in facilities coordination, such as managing unexpected maintenance issues or coordinating last-minute travel arrangements, and how you would address them.
