At a Glance
- Tasks: Support the school office and manage the admissions process for new pupils.
- Company: Join a welcoming independent preparatory school in West London.
- Benefits: Enjoy a competitive salary, pension scheme, and term-time only hours.
- Other info: Dynamic role with opportunities for professional growth and development.
- Why this job: Be part of a thriving school community and make a real difference.
- Qualifications: Previous school admin experience and strong communication skills required.
The predicted salary is between 35000 - 41000 € per year.
An independent preparatory school in West London is seeking a professional, organised, and approachable School Office Administrator & Co Registrar to join their busy and welcoming School Office. This is an exciting opportunity to be part of a thriving school community, supporting the smooth day-to-day running of the school while playing a key role in the admissions process for Reception pupils.
Key Responsibilities
- Provide administrative support to ensure the smooth day-to-day running of the School Office.
- Act as a first point of contact for pupils, parents, staff, and visitors.
- Handle enquiries in person, by phone, email, and video with discretion and excellent customer service.
- Manage incoming calls, redirect queries appropriately, and ensure accurate message-taking.
- Oversee and maintain the School’s Management Information System (iSAMS), including attendance, pupil records, reporting cycles, and data accuracy.
- Update school calendars and coordinate communications, including weekly parent mailings.
- Support the administration of whole-school events such as photographs, vaccinations, and uniform fittings.
- Prepare correspondence and maintain accurate records to a high standard, ensuring confidentiality at all times.
- Admissions (Reception – Co-Registrar Duties)
- Manage enquiries and the admissions process for Reception entry.
- Organise Open Mornings, including bookings and parent engagement.
- Coordinate interview schedules, prepare offer letters, manage admissions documentation and liaise with feeder nurseries and previous schools for references and safeguarding information.
- Support onboarding of new pupils and communication with incoming parents.
- Provide First Aid support when required and assist with additional administrative tasks as needed.
Experience required:
- Previous school administrative experience, within an education setting.
- Excellent communication and interpersonal skills with a warm and approachable manner.
- Strong organisational skills with the ability to manage multiple tasks and deadlines.
- High level of discretion, professionalism, and attention to detail.
- Confidence using Microsoft 365 (Outlook, Word, Excel, PowerPoint) and digital systems.
- Experience with school systems (e.g. iSAMS).
- Ability to remain calm under pressure and handle sensitive situations effectively.
Benefits include:
- Pension – Contributory – 5% employee / 6 % employer.
- Term time only working 34 weeks in the year + 5 inset days and 14 additional days agreed with the Head.
- Cycle to work scheme.
- Employee Assistance Program.
- Subsidized lunch.
School Office Administrator & Co Registrar in City of London employer: Huntress
Join a vibrant and supportive community at our independent preparatory school in Ravenscourt Park, where as a School Office Administrator & Co Registrar, you will play a pivotal role in ensuring the smooth operation of our school office while engaging with pupils, parents, and staff. We offer a term-time only schedule, competitive salary, and a range of benefits including a contributory pension scheme, cycle to work options, and an Employee Assistance Program, all within a welcoming environment that prioritises professional growth and collaboration.
StudySmarter Expert Advice🤫
We think this is how you could land School Office Administrator & Co Registrar in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector, especially those who might know about openings at schools. A friendly chat can lead to insider info that could give you the edge.
✨Tip Number 2
Prepare for interviews by researching the school and its values. Show us that you’re not just another candidate; you’re genuinely interested in being part of their community. Tailor your answers to reflect how you can support their mission.
✨Tip Number 3
Practice your communication skills! As a School Office Administrator, you'll be the first point of contact. Role-play common scenarios with a friend to boost your confidence and ensure you come across as warm and approachable.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace School Office Administrator & Co Registrar in City of London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous school administrative experience and any relevant systems you've used, like iSAMS. We want to see how you fit into our school community!
Craft a Personal Cover Letter:Your cover letter is your chance to shine! Use it to showcase your warm and approachable manner, and explain why you're excited about the role. Let us know how you can contribute to the smooth running of our School Office.
Showcase Your Organisational Skills:In your application, give examples of how you've managed multiple tasks and deadlines in the past. We love candidates who can stay calm under pressure, so share any experiences that demonstrate this ability!
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Huntress
✨Know the School Inside Out
Before your interview, take some time to research the school. Familiarise yourself with its values, mission, and any recent news or events. This will not only show your genuine interest but also help you tailor your answers to align with their ethos.
✨Showcase Your Organisational Skills
As a School Office Administrator & Co Registrar, organisation is key. Prepare examples from your past experience where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and ensure everything runs smoothly.
✨Demonstrate Excellent Communication
You'll be the first point of contact for many, so it's crucial to convey warmth and professionalism. Practice answering common questions in a friendly yet professional manner. Think about how you would handle difficult situations or enquiries and be prepared to share those scenarios.
✨Familiarise Yourself with iSAMS and Microsoft 365
Since you'll be using specific systems like iSAMS and Microsoft 365, brush up on your skills with these tools. If you have experience with similar systems, be ready to discuss that too. Showing confidence in your technical abilities can set you apart from other candidates.
