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- Tasks: Welcome visitors, manage office supplies, and support the team in a vibrant entertainment environment.
- Company: Join a global entertainment company based in White City with a dynamic culture.
- Benefits: Enjoy 23 days holiday, unlimited cinema tickets, and fun staff events.
- Why this job: Be the face of the office and make a real impact in a creative space.
- Qualifications: Experience in office coordination and excellent communication skills are essential.
- Other info: Potential for permanent position after the 3-month contract.
The predicted salary is between 30000 - 32000 £ per year.
A Global Entertainment company, based in White City, are looking for an Office Coordinator for their UK Head Office on a 3 Month FTC. You will be responsible for welcoming visitors, ordering office supplies, supporting the EA to UK TGM with the management of the office and much more. Looking for an experienced Office Coordinator who has excellent organisation skills, calm under pressure and available immediately for a fixed term contract, this position may go permanent.
Key Responsibilities- Build and maintain an effective working relationship with the building management team to ensure all visitors are properly signed in.
- Welcome visitors to the office, provide a professional meet-and-greet experience, and escort them to their hosts.
- Support meeting-room bookings and ensure all rooms remain clean, tidy, and ready for use.
- Monitor the switchboard to ensure it operates efficiently, with all incoming calls answered promptly and to a high standard.
- Assist new starters with access passes, office orientation, and introductory tours.
- Manage orders for flowers, taxis, couriers, meeting refreshments, kitchen supplies, post-room equipment, stationery, photocopier materials, and any other items required.
- Ensure the kitchen is cleared of breakfast items daily and that the self-service area is consistently stocked.
- Oversee the post-room, ensuring all incoming and outgoing mail is processed accurately and on time.
- Record and code all expenditure accurately, reconciling costs against invoices upon receipt.
- Process invoices and ensure purchase orders are raised accurately and within required timeframes.
- Liaise with the cleaning team to maintain high standards of cleanliness across all communal areas.
- Work closely with the technical and facilities teams to report and resolve any issues related to office equipment.
- Previous reception/office coordination experience in a corporate environment.
- Previous experience of working within a reception and/or switchboard environment dealing with incoming customer calls.
- Excellent written and verbal communication skills.
- Strong organisation and problem-solving skills.
- Proficient with Microsoft Packages including Word, Excel and Outlook.
- 23 days holiday + 8 Bank Holidays.
- Unlimited cinema tickets for yourself, up to 18 guests per month.
- Staff movie screenings once a month.
- Quarterly staff events.
- Hours of work: 9.00 am-5.30 pm.
Office Coordinator in City of London employer: Huntress
Contact Detail:
Huntress Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Office Coordinator role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the company and its culture, especially since it's a global entertainment firm. Be ready to showcase your organisational skills and how you handle pressure – they’ll want to see that you can keep things running smoothly.
✨Tip Number 3
Practice your meet-and-greet skills! Since you'll be welcoming visitors, it’s crucial to nail that first impression. Role-play with a friend or family member to get comfortable with your greeting and escorting techniques.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you land that Office Coordinator gig. Plus, applying directly shows your enthusiasm and commitment to the role.
We think you need these skills to ace Office Coordinator in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Coordinator role. Highlight your previous experience in office coordination and reception, and don’t forget to showcase those excellent organisation skills we’re looking for!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention your calmness under pressure and how you can contribute to our vibrant office environment.
Show Off Your Skills: We want to see your proficiency with Microsoft packages like Word, Excel, and Outlook. If you have any specific examples of how you've used these tools effectively in past roles, make sure to include them!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity at our global entertainment company.
How to prepare for a job interview at Huntress
✨Know the Company Inside Out
Before your interview, take some time to research the global entertainment company. Understand their values, recent projects, and what makes them unique. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisation Skills
As an Office Coordinator, organisation is key. Prepare examples from your past experiences where you successfully managed multiple tasks or resolved issues under pressure. Be ready to discuss how you prioritise tasks and maintain a tidy workspace.
✨Practice Your Meet-and-Greet Skills
Since you'll be welcoming visitors, practice your professional meet-and-greet skills. Think about how you would introduce yourself and escort someone to their host. A friendly and confident approach can make a great first impression.
✨Be Ready for Problem-Solving Questions
Expect questions that assess your problem-solving abilities. Prepare scenarios where you've had to think on your feet, whether it was dealing with a last-minute meeting change or resolving a supply issue. Highlight your calmness under pressure and your proactive approach.