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- Tasks: Support school operations by managing facilities requests and coordinating maintenance activities.
- Company: An international independent school in Gunnersbury, West London.
- Benefits: Competitive salary, 25 days leave, and a supportive work environment.
- Why this job: Join a vibrant school community and ensure a safe, efficient learning environment.
- Qualifications: Experience in facilities administration and strong organisational skills.
- Other info: Opportunity for personal growth and development in a dynamic educational setting.
The predicted salary is between 28000 - 42000 £ per year.
An international independent school based in Gunnersbury, West London is looking for a Facilities Administrator to start ASAP. The Facilities Administrator supports the efficient operation of the school's premises by providing administrative coordination for all facilities activities. This includes managing the facilities ticketing system and maintenance requests, coordinating procurement of maintenance supplies and equipment, liaising with external suppliers and contractors for facilities projects, and helping ensure compliance with health and safety regulations on site.
Facilities Administration duties include:
- Manage the facilities ticketing system by logging incoming maintenance requests, prioritising tasks, and assigning tickets to the facilities team.
- Track progress of outstanding requests and ensure timely completion, minimising disruption to teaching and learning.
- Coordinate and schedule yearly routine maintenance with contractors such as deep cleans, fire extinguisher filling, boiler maintenance.
- Ensure all preventative maintenance and reactive repair tasks are carried out promptly and to a high standard by contractors.
- Liaise with external contractors, vendors, and service providers for specialised facilities work or projects as directed by the HR Director.
- Ensure all contractors coming to site are escorted and have relevant Safeguard Checks.
- Manage purchasing for the facilities department to maintain appropriate stock levels of maintenance supplies and equipment.
- Maintain accurate records and documentation for all facilities operations.
- Prepare basic reports or summaries of facilities activities for senior management.
- Coordinate regular health and safety activities such as fire alarm tests, fire drills, and equipment safety inspections.
- Provide a facility to do list from external Health & Safety audits.
- Provide administrative support for any facilities improvement projects or larger maintenance works.
Experience and skills required:
- Facilities administration experience ideally within a school environment, open to other industries.
- Strong administration skills.
- MS Office including Word, Excel, Outlook.
- Experience of using Zendesk advantageous, training will be given.
- Reliable, trustworthy, can work independently.
- DBS cleared - advantageous.
Benefits: 25 leave plus
Facilities Administrator in City of London employer: Huntress
Contact Detail:
Huntress Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector or facilities management. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the school and its facilities. Show us you’re genuinely interested by knowing their values and how you can contribute to their mission.
✨Tip Number 3
Practice common interview questions related to facilities administration. We want to hear how you’d handle maintenance requests or coordinate with contractors, so be ready to share your experiences!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Facilities Administrator in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities administration. We want to see how your skills match the job description, so don’t be shy about showcasing your past roles and responsibilities that align with what we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Facilities Administrator role. We love seeing enthusiasm and a bit of personality, so let us know what excites you about working with us at StudySmarter.
Be Clear and Concise: When filling out your application, keep it straightforward. We appreciate clarity, so avoid jargon and get straight to the point. Highlight your key achievements and skills that relate to the role without waffling on too much!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about who we are and what we do!
How to prepare for a job interview at Huntress
✨Know Your Stuff
Make sure you understand the key responsibilities of a Facilities Administrator. Familiarise yourself with managing ticketing systems, coordinating maintenance, and liaising with contractors. This will show that you're not just interested in the role but also prepared to hit the ground running.
✨Showcase Your Skills
Prepare examples from your past experiences that highlight your strong administration skills. Whether it's using MS Office or handling maintenance requests, be ready to discuss how you've successfully managed similar tasks before. This will help the interviewers see you as a perfect fit for their team.
✨Ask Smart Questions
Come prepared with questions about the school's facilities operations and any specific challenges they face. This shows your genuine interest in the role and helps you gauge if the environment is right for you. Plus, it gives you a chance to demonstrate your proactive approach.
✨Be Personable and Professional
While it's important to be professional, don't forget to let your personality shine through. Being friendly and approachable can make a big difference, especially in a role that involves liaising with various stakeholders. Remember, they want someone who fits well within their team!
