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- Tasks: Support Senior Executives with diary management, travel arrangements, and administrative tasks.
- Company: Global financial services firm with a dynamic and inclusive culture.
- Benefits: Competitive pay, hybrid work model, and opportunities for career growth.
- Why this job: Join a fast-paced environment and make a real impact supporting top executives.
- Qualifications: Experience supporting senior management and strong organisational skills required.
- Other info: Immediate start available; diverse and inclusive recruitment process.
The predicted salary is between 30 - 34 £ per hour.
A global financial services firm requires a Team Assistant to join their Technology team to support 3 Senior Executives.
The role:
- Extensive diary management to Senior Executives, prioritising meetings and preparing documentation
- Organising complex travel itineraries, including flights, accommodation, transport and visas
- Managing high-level queries and handling sensitive, confidential information
- Preparing and distributing reports, presentations and meeting papers for Board, Executive and regulatory meetings
- Overseeing travel, expenses and leave administration for the Management Team
- Drafting ad-hoc communications and supporting internal information flow
- Organising departmental meetings, including agenda preparation
- Supporting on-boarding for senior new starters
- Providing general administrative support as required
The Candidate:
- Previous experience supporting a minimum of 3 Directors/Senior Partners essential
- Must have a minimum of 3 years' experience in a support position
- Financial services experience desirable not essential
- Prior experience working in a fast-paced administrative role in a corporate environment
- Experience interacting effectively with Senior Management
- Hard-working, reliable and proactive, strong organisation skills
If you are an immediately available Team Assistant please send your CV forward today as this is an ASAP start role.
Please note: We can only consider applications from candidates who have the right to work in the UK.
Locations
Team Assistant in City of London, London employer: Huntress
Contact Detail:
Huntress Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Assistant in City of London, London
✨Tip Number 1
Network like a pro! Reach out to your connections in the financial services sector and let them know you're on the hunt for a Team Assistant role. You never know who might have the inside scoop on an opportunity or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your skills, especially in diary management and supporting senior executives. This will help you stand out as a candidate who truly gets what they're about.
✨Tip Number 3
Practice your communication skills! As a Team Assistant, you'll be handling sensitive information and drafting communications. Try mock interviews with friends or family to get comfortable articulating your experience and how it relates to the role.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find roles that match your skills and experience. Plus, applying directly shows your enthusiasm and commitment to joining our team.
We think you need these skills to ace Team Assistant in City of London, London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Team Assistant role. Highlight your experience in supporting senior executives and managing diaries, as this is key for us. Use specific examples that showcase your organisational skills and ability to handle sensitive information.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our Technology team. Mention your previous experience in fast-paced environments and how you can contribute to our success. Keep it concise but impactful!
Showcase Relevant Experience: When filling out your application, make sure to emphasise any experience you have in financial services or similar sectors. Even if it’s not essential, it can give you an edge. We love seeing candidates who understand the industry!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application directly. Plus, it shows you’re serious about joining our team. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Huntress
✨Know Your Diary Management
Since the role involves extensive diary management for Senior Executives, brush up on your scheduling skills. Be prepared to discuss how you prioritise meetings and manage conflicting schedules. Maybe even bring examples of how you've handled similar situations in the past!
✨Master Travel Itineraries
You'll be organising complex travel arrangements, so show off your organisational prowess. Familiarise yourself with common travel booking platforms and be ready to explain how you would handle unexpected changes or issues that might arise during travel.
✨Handle Confidential Information with Care
This role requires managing sensitive information, so demonstrate your understanding of confidentiality. Think of examples where you've successfully handled confidential data and be ready to discuss how you ensure privacy in your work.
✨Communicate Effectively
As a Team Assistant, you'll need to draft communications and support internal information flow. Prepare to showcase your written and verbal communication skills. Bring along samples of reports or presentations you've created to illustrate your capabilities.
