At a Glance
- Tasks: Support Equity Partners with diary management, travel coordination, and document preparation.
- Company: Dynamic construction consultancy in Old Street with a collaborative culture.
- Benefits: 30 days annual leave, hybrid work, private medical insurance, and regular social events.
- Why this job: Join a fast-paced environment and make a real impact supporting senior leaders.
- Qualifications: Experience as a PA or Team Assistant in a corporate setting is essential.
- Other info: 12-month maternity cover with excellent career growth opportunities.
The predicted salary is between 36000 - 54000 £ per year.
A construction consultancy company is looking for a PA / Team Assistant to join their office in Old Street. You will play a key role in assisting the Equity Partners with PA and administrative tasks, including:
- Diary management to ensure maximum efficiency
- Client meetings and travel arranging
- Appointment scheduling
- Preparing reports and PowerPoint presentations
This is a great opportunity for an experienced PA/Team Assistant who has worked in a fast-paced environment. This will be a 12-month contract to cover maternity.
Key Responsibilities
- Partner Support & Diary Management
- Proactively manage Equity Partners' diaries, scheduling meetings and appointments while anticipating conflicts
- Coordinate travel and attendance for major industry events
- Organise business hospitality events, managing guest lists, venues, catering, and transport
- Prepare, draft, and edit documents, reports, presentations, and correspondence
- Plan Senior Management awaydays and support Partners with client events
- Process Partner expenses and maintain accurate records
- Assist with bid preparation, fee proposals, and tender responses
- Complete client questionnaires and maintain employee CV databases
- Administer CRM systems and track appointment documentation
- Log event attendance and coordinate client feedback sessions
- Provide reception coverage including answering calls and greeting visitors
- Schedule performance reviews, probation meetings, and recruitment interviews
- Manage meeting room preparations and maintain professional office presentation
- Support the Office Manager with daily operations and deliveries
Experience required:
- PA / Executive Assistant / Team Assistant experience in a corporate or professional environment
- Event, meeting and travel coordination
- Advanced Microsoft Office and document production skills
- Confident meeting and AV support
- Strong organisation, diary management and communication skills
- Flexible approach and enjoy working in a fast-paced office environment
Benefits include:
- 30 days annual leave, plus bank holiday - closed at Christmas
- Cycle to work scheme
- Employer contribution pension 5%
- Private medical insurance
- Life assurance
- Regular social events
- Hybrid - 4 days in the office, 1 day working from home
Please note: We can only consider applications from candidates who have the right to work in the UK.
Locations
PA / Team Assistant in City of London, London employer: Huntress
Contact Detail:
Huntress Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA / Team Assistant in City of London, London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and don’t be shy about letting people know you’re on the hunt for a PA/Team Assistant role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their recent projects and think about how your skills can contribute to their success. This will show them you’re genuinely interested and ready to hit the ground running.
✨Tip Number 3
Practice your interview skills with a friend or in front of a mirror. Focus on articulating your experience in diary management, travel coordination, and document preparation. Confidence is key, so make sure you can showcase your abilities clearly!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace PA / Team Assistant in City of London, London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the PA / Team Assistant role. Highlight your experience in diary management, travel coordination, and document preparation. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced environment. Share specific examples of how you've supported senior management in the past.
Show Off Your Organisation Skills: In your application, give us a glimpse of your organisational prowess. Mention any tools or methods you use to keep things running smoothly, especially when managing multiple tasks or schedules.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Huntress
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the PA/Team Assistant role. Familiarise yourself with the key responsibilities like diary management, travel coordination, and document preparation. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisation Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise tasks and handle conflicts in scheduling, as this will demonstrate your ability to thrive in a fast-paced environment.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think of situations where you had to manage last-minute changes or coordinate events under pressure. Practising these scenarios will help you articulate your thought process and decision-making skills during the interview.
✨Dress the Part and Be Professional
First impressions matter! Dress smartly and professionally for the interview, reflecting the corporate culture of the company. Additionally, be punctual and polite, as these traits are essential for a PA/Team Assistant role. A positive attitude can go a long way in making a lasting impression.
