Facilities and Office Coordinator in Crawley

A leading organisation is seeking a highly organised and proactive Facilities Coordinator to support their small Project and Facilities team. This is a varied and hands-on role that blends hospitality, facilities coordination, and administrative support.

The ideal candidate will be dependable, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. This position is perfect for someone who enjoys responsibility, takes initiative, and delivers consistently high standards across all areas of workplace coordination. The Facilities Coordinator will serve as the primary point of contact for visitors, contractors, and facility-related enquiries, playing a key role in maintaining a professional, efficient, and welcoming working environment.

The role covers a broad range of responsibilities across site operations, hospitality, travel coordination, fleet oversight, and health & safety support.

• Managing front-of-house/reception duties, creating a welcoming environment for all visitors
• Coordinating catering and refreshments for meetings, customer visits, and internal events
• Organising staff entertainment and internal social events
• Booking travel, accommodation, and occasional hire vehicles
• Maintaining stock levels of site and office supplies
• Liaising with cleaning contractors and grounds maintenance teams
• Supporting general building upkeep and arranging reactive maintenance as required
• Managing security access systems, passes, and alarm protocols
• Overseeing general fleet tasks including vehicle upkeep, inspections, and driver checks
• Supporting compliance with handling equipment inspections (e.g. LOLA)

What we are looking for:

• Strong organisational skills and attention to detail
• Excellent communication and interpersonal abilities
• Ability to multitask and manage time effectively
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Teams)
• Previous experience in facilities coordination or administration is advantageous but not essential

Benefits include:

• 20 days annual leave (rising to 23 with length of service) plus bank holidays
• Additional day off for birthday
• Hybrid working
• Company pension scheme
• Access to private healthcare and profit share scheme upon successful completion of probation

This is a unique opportunity to join a supportive team in a varied role with scope to grow and develop.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.