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- Tasks: Support a busy team with admin tasks and project coordination in a vibrant office.
- Company: Dynamic Newcastle-based company fostering collaboration and inclusivity.
- Benefits: Flexible hours, competitive salary, and opportunities for personal growth.
- Why this job: Join a supportive team and gain valuable experience in a fast-paced environment.
- Qualifications: Previous admin experience and strong Microsoft Office skills required.
- Other info: Perfect for students seeking part-time work with career development potential.
The predicted salary is between 24000 - 28000 £ per year.
We are looking for a proactive and organised Team Assistant/PA to join a busy team in Newcastle City Centre. This is a varied administrative role supporting multiple projects and teams within a collaborative office environment. The role offers 4 days per week with flexible working hours around 20 per week.
Key Responsibilities
- Produce monthly invoices and credit notes using Microsoft Excel, maintaining accurate fee registers and tracking project costs.
- Process invoices received from suppliers and sub-consultants, ensuring correct coding and approvals.
- Provide day-to-day administrative support to the wider team, helping to keep projects organised and running smoothly.
- Collate timesheets, expenses, holiday trackers and other team records, ensuring information is accurate and submitted on time.
- Coordinate internal and external meetings, including booking meeting rooms, video conferencing facilities, refreshments, taxis and restaurants.
- Arrange UK and international travel and accommodation.
- Organise team events such as meetings, socials, hospitality and business updates.
- Support the onboarding process for new staff and consultants, ensuring documentation and system access are arranged.
- Assist with the preparation of bids, presentations and CVs using Adobe InDesign and Microsoft Office.
- Format documents, reports and presentations to company templates and ensure information is accurate and up to date.
- Manage team diaries, schedule appointments and coordinate internal and client meetings.
Skills & Experience
- Previous administration experience.
- Finance Administration experience is essential.
- Strong working knowledge of Microsoft Office and Microsoft Teams.
- Strong attention to detail with good numerical and organisational skills.
PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Part Time Team Assistant / PA in Newcastle upon Tyne employer: Huntress - Leeds
Contact Detail:
Huntress - Leeds Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Team Assistant / PA in Newcastle upon Tyne
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Team Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the company and the role thoroughly. Think about how your previous admin experience aligns with their needs, especially in finance administration. We want you to shine!
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on common questions for administrative roles and be ready to showcase your organisational skills and attention to detail.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the team. Don’t miss out on this opportunity!
We think you need these skills to ace Part Time Team Assistant / PA in Newcastle upon Tyne
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Team Assistant role. Highlight your previous administration experience and any finance admin skills you have. We want to see how your background fits with what we're looking for!
Show Off Your Skills: Don’t forget to showcase your strong working knowledge of Microsoft Office and Teams. Mention specific examples of how you've used these tools in past roles. We love seeing practical applications of your skills!
Be Detail-Oriented: Since attention to detail is key for this role, ensure your application is free from typos and errors. We appreciate candidates who take the time to present their information clearly and accurately.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you're proactive, which we love!
How to prepare for a job interview at Huntress - Leeds
✨Know Your Numbers
Since finance administration experience is essential, brush up on your numerical skills. Be prepared to discuss how you've managed invoices and tracked project costs in previous roles. Having specific examples ready will show that you understand the financial side of the job.
✨Master Microsoft Office
This role requires a strong working knowledge of Microsoft Office, especially Excel. Before the interview, practice creating spreadsheets, formatting documents, and using templates. You might even want to bring a sample of your work to demonstrate your proficiency.
✨Show Your Organisational Skills
As a Team Assistant, you'll need to juggle multiple tasks. Prepare to talk about how you prioritise your workload and keep projects organised. Think of specific instances where your organisational skills made a difference in your previous jobs.
✨Be Ready for Team Dynamics
This role involves supporting a busy team, so be prepared to discuss your experience in collaborative environments. Share examples of how you've coordinated meetings, supported onboarding processes, or organised team events. Highlighting your teamwork skills will show you're a great fit for their office culture.