At a Glance
- Tasks: Manage financial accuracy for a fleet of over 6,000 vehicles and analyse invoices.
- Company: Join a dynamic team focused on commercial fleet operations.
- Benefits: Competitive salary, supportive work environment, and opportunities for growth.
- Other info: Fully office-based role with a Monday to Friday schedule.
- Why this job: Be a key player in ensuring smooth financial operations and build valuable skills.
- Qualifications: Strong attention to detail, excellent Excel skills, and a knack for numbers.
The predicted salary is between 30000 - 40000 € per year.
Are you highly organised with a keen eye for detail, strong numerical ability, and excellent Excel skills? We're looking for a Fleet Finance Administrator to play a key role in managing the financial accuracy of the commercial fleet operations.
You'll be responsible for maintaining accurate financial and contractual data across our 6,000+ commercial vehicles, working closely with suppliers and Finance colleagues to ensure everything runs smoothly - from purchase orders to invoice analysis and monthly reporting.
What You'll Be Doing
- Maintaining up-to-date and accurate contract details for the commercial lease and hire vehicles on the Central Fleet List.
- Raising and receipting purchase orders for both long-term leases and short-term hires, ensuring payments are made on time and correctly allocated.
- Analysing monthly hire invoice backings to verify rates, vehicle details, and accruals - challenging suppliers where discrepancies are found.
- Reconciling financial data against supplier rate matrices and invoice backings to maintain full accuracy and compliance.
- Building strong relationships with suppliers and internal Finance teams, resolving queries efficiently and professionally.
- Providing clear, accurate, and well-presented Excel-based financial backings and reports.
- Managing Fleet's unallocated cash pot, investigating variances, and providing regular updates to stakeholders.
- Supporting ongoing Fleet projects and compliance checks, including weekly MID, O Licence, and road toll reviews.
What We're Looking For
- A strong eye for detail with the ability to manage and reconcile large volumes of data accurately.
- Excellent Excel skills and confidence working with numbers, formulas, and financial data.
- Strong analytical and problem-solving ability.
- Experience working with suppliers, finance systems, or within a fleet or accounts function (desirable).
- Great communication skills and a proactive approach to resolving queries.
This is Monday to Friday and fully office based.
PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Fleet Administrator in Leeds employer: Huntress - Leeds
As a Fleet Finance Administrator at our LS27 location, you'll join a dynamic team that values precision and collaboration. We offer a supportive work culture that prioritises employee growth through ongoing training and development opportunities, ensuring you can thrive in your role. With a commitment to diversity and inclusion, we create an environment where every voice is heard, making us an excellent employer for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Fleet Administrator in Leeds
✨Tip Number 1
Get your Excel skills sharp! Since the Fleet Administrator role requires excellent Excel abilities, brush up on your formulas and data analysis techniques. We recommend creating a few practice spreadsheets to showcase your skills during interviews.
✨Tip Number 2
Network like a pro! Reach out to people in the fleet or finance sectors on LinkedIn. Building connections can lead to insider info about job openings and even referrals. Remember, we’re all about making those connections!
✨Tip Number 3
Prepare for those tricky questions! Think about how you’d handle discrepancies in invoices or manage large volumes of data. Practising your responses will help you feel more confident when it’s time to shine in the interview.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to apply directly. So, don’t hesitate – get your application in today!
We think you need these skills to ace Fleet Administrator in Leeds
Some tips for your application 🫡
Show Off Your Excel Skills:Since this role requires excellent Excel skills, make sure to highlight any relevant experience you have with spreadsheets. We want to see how you've used Excel in past roles, so don’t hold back on the details!
Be Detail-Oriented:This position is all about accuracy, so when you're writing your application, emphasise your keen eye for detail. Share examples of how you've managed large volumes of data and maintained accuracy in your previous jobs.
Communicate Clearly:Strong communication skills are key for this role. In your application, demonstrate how you've effectively resolved queries or built relationships with suppliers and colleagues. Clear communication can set you apart from other candidates!
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It’s the best way for us to receive your application and ensure it gets the attention it deserves. Don’t miss out!
How to prepare for a job interview at Huntress - Leeds
✨Know Your Numbers
As a Fleet Finance Administrator, you'll be dealing with a lot of financial data. Brush up on your Excel skills and be ready to discuss how you've used them in previous roles. Prepare examples of how you've managed large volumes of data accurately.
✨Understand the Role
Make sure you fully understand the responsibilities outlined in the job description. Familiarise yourself with terms like purchase orders, invoice analysis, and financial reconciliation. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Prepare for Problem-Solving Questions
Expect questions that assess your analytical and problem-solving abilities. Think of specific instances where you've resolved discrepancies or improved processes. Be ready to explain your thought process and the outcomes of your actions.
✨Build Rapport
Since you'll be working closely with suppliers and finance colleagues, demonstrate your communication skills during the interview. Practice how you would approach resolving queries and building relationships. A friendly, professional attitude can go a long way!
