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- Tasks: Support the Estates Manager in maintaining Council properties and managing facilities.
- Company: Huntingdon Town Council, dedicated to improving community services for over 24,000 residents.
- Benefits: Gain valuable experience in facilities management within a supportive local authority environment.
- Other info: Opportunity for career growth and learning in a dynamic public sector role.
- Why this job: Make a real difference in your community while developing essential skills.
- Qualifications: Interest in facilities management and strong organisational skills required.
The predicted salary is between 24000 - 28000 £ per year.
Huntingdon Town Council is the local government authority serving over 24,000 residents in Huntingdon. Committed to improving the community, the Council offers various services, including the management of community venues, parks, open spaces, sports facilities, cemeteries, allotments, and the organization of events like the annual Christmas Market. It works closely with Huntingdonshire District Council and Cambridgeshire County Council to deliver services and manage shared responsibilities, such as open spaces and street lighting. The Council plays a pivotal role in making Huntingdon a vibrant place to live, work, and visit.
Huntingdon Town Council is looking for a Facilities Assistant to support the Estates Manager in maintaining and managing Council properties and estates. This full‑time role is perfect for someone with experience or interest in facilities, estates, or property management and a good understanding of building maintenance and health & safety. You will assist with inspections, coordinate maintenance and repairs, help manage contractors and capital projects, support lease administration, and help ensure compliance with safety and insurance requirements. The role also involves administrative support, communication with tenants and staff, and working closely with the grounds team. We are seeking a proactive, organised individual with strong administrative abilities and attention to detail, who is comfortable working both independently and as part of a team. Experience in the public sector or with lease management is desirable but not essential. This is an excellent opportunity to develop your skills in facilities management within a supportive local authority environment.
Specific Responsibilities
- Maintenance and Operations Support: Assist in conducting regular inspections of Council buildings, land, and equipment. Support the scheduling and coordination of Planned Preventative Maintenance (PPM) and Reactive Maintenance works. Help maintain accurate records of inspections, repairs, and asset performance. Oversee minor repair works and liaise with contractors as directed by the Estates Manager.
- Security and Property Management: Support the management of estate security systems including alarms, keys, and access fobs. Participate in the care, usage, and safeguarding of Council properties and assets. Attend CCTV partnership or security‑related meetings as required.
- Contractor and Project Coordination: Assist in preparing scopes of work for repair and improvement projects. Support the procurement process by gathering quotations and monitoring contractors’ performance on‑site. Participate in capital project planning and delivery under the direction of the Estates Manager.
- Asset and Lease Administration: Help maintain and update the Council’s asset register for audit and insurance purposes. Support the Estates Manager in lease management, including communication with tenants and updating lease records. Assist in ensuring timely rent reviews and property registration with Land Registry where required.
- Health & Safety and Compliance: Conduct basic risk assessments for in‑house and contracted works, events, and public areas. Monitor contractor compliance with Health & Safety legislation. Assist in implementing and updating procedures in line with current regulations.
- Insurance and Documentation: Help gather data for insurance renewals, updates, and claims. Assist in responding to recommendations made by insurers during annual inspections. Support the Estates Manager in ensuring insurance coverage is appropriate and up‑to‑date.
- Administrative and Committee Support: Assist in the preparation of reports, agendas, and documentation for Council committees. Support the Estates Manager at meetings by taking notes and tracking action points as required.
- Communication and Staff Liaison: Act as a point of contact for tenants and staff regarding facility‑related concerns. Assist in identifying training needs for maintenance staff and support upskilling efforts.
- Grounds and Recreation Liaison: Coordinate with the Grounds team to ensure safe and well‑maintained play areas, parks, cemeteries, and allotments.
- General: Provide cover for the Estates Manager during periods of absence. Participate in an annual performance review. Undertake any additional tasks as reasonably directed by the Estates Manager or Town Clerk.
Person Specification
- Experience in a facilities, estates, or property management support role
- Good knowledge of building maintenance and basic building services
- IOSH or NEBOSH certification (or working towards)
- Understanding of Health & Safety legislation and risk assessment procedures
- Strong administrative and organisational skills
- Proficient in Microsoft Office and facilities management systems
- Effective communication and interpersonal skills
- Ability to manage multiple tasks with attention to detail
- Experience working within a public sector, local authority, or town council setting
- Knowledge of lease agreements and building compliance documentation
- Understanding of public procurement processes
Facilities Assistant in Huntingdon employer: HUNTINGDON TOWN COUNCIL
Contact Detail:
HUNTINGDON TOWN COUNCIL Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Assistant in Huntingdon
✨Tip Number 1
Network like a pro! Reach out to people in the facilities management field, especially those connected to local councils. Attend community events or workshops where you can meet potential colleagues and learn more about the role.
✨Tip Number 2
Show off your skills! When you get the chance to chat with hiring managers or during interviews, highlight your experience with building maintenance and health & safety. Use specific examples to demonstrate how you've tackled similar challenges in the past.
✨Tip Number 3
Be proactive! If you see an opportunity to volunteer or assist with community projects related to facilities management, jump on it. This not only builds your experience but also shows your commitment to improving the community.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, you’ll find all the latest opportunities and updates directly from us at StudySmarter.
We think you need these skills to ace Facilities Assistant in Huntingdon
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience in facilities or property management. We want to see how your skills align with the role, so don’t hold back on showcasing relevant examples!
Show Off Your Organisational Skills: As a Facilities Assistant, being organised is key! Use your application to demonstrate your strong administrative abilities and attention to detail. Share specific instances where you’ve successfully managed multiple tasks or projects.
Highlight Health & Safety Knowledge: Since health and safety is a big part of this role, make sure to mention any relevant certifications like IOSH or NEBOSH, or even just your understanding of health and safety legislation. It’ll show us you’re serious about compliance!
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It’s the best way to ensure your application gets into the right hands quickly. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at HUNTINGDON TOWN COUNCIL
✨Know Your Stuff
Familiarise yourself with the key responsibilities of a Facilities Assistant. Understand the basics of building maintenance, health & safety regulations, and how to manage contractors. This will show that you're not just interested in the role but also prepared to take on the challenges it presents.
✨Show Your Organisational Skills
Since this role requires strong administrative abilities, be ready to discuss your experience with scheduling, record-keeping, and project coordination. Bring examples of how you've successfully managed multiple tasks or projects in the past, as this will demonstrate your capability to handle the demands of the job.
✨Communicate Effectively
As a point of contact for tenants and staff, effective communication is key. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask during the interview about team dynamics or communication processes within the Council.
✨Be Proactive and Positive
The Council is looking for someone proactive and organised. During the interview, highlight instances where you took initiative or went above and beyond in previous roles. A positive attitude can go a long way, so make sure to convey your enthusiasm for contributing to the community through this position.