Office and Facility Manager in Hartford

Working Hours: 40 hours per week

Schedule: Monday to Friday, 09:00-17:00

Reports to: Club Manager

Location: Huntingdon Gymnastics Club, Mayfield Road, Huntingdon, Cambs, PE29 1UL

About Us

Huntingdon Gymnastics Club is one of the UK’s leading gymnastics centres with a proud history of providing high-quality coaching and opportunities for all ages and abilities. We are committed to excellence, community engagement, and helping every gymnast reach their potential in a safe, inspiring environment. We are now seeking a highly organised and proactive Office and Facility Manager to join our leadership team and support the continued growth and success of the club.

About The Role

The Office and Facility Manager will lead the financial administration, office operations, policy management, and site management of the club. This is a key leadership role within the organisation, ensuring day-to-day operations run efficiently, compliance standards are met, and the club continues to provide a safe, professional and positive environment for gymnasts, staff, and the wider community. You will work closely with the Club Manager, Operations Manager, Club Accountant, Club Treasurer, Department Leads, coaches (paid and voluntary), parents, gymnasts, and the wider volunteer team.

Benefits

• Salary: £35,000 - £37,000
• 33 days annual leave (including statutory bank holidays)
• Company pension scheme
• Funded professional development and training courses
• Discounted Gymnastics Sessions
• Opportunity to contribute to the positive impact of gymnastics and sport in the Huntingdonshire community

Key Responsibilities

• Oversee fee management processes including invoicing, purchase orders (PO) and sales orders (SO).
• Manage financial processes and supervise the work of the Club's Bookkeeper.
• Conduct data analysis and present financial insights to management and trustees.
• Ensure accurate and timely financial reporting and support club budgeting activities.

• Manage day-to-day office operations and ensure efficient workflows.
• Ensure compliance with statutory obligations, including charitable status requirements.
• Work with the Club Welfare Officer (CWO) to maintain up-to-date policies aligned with industry standards.
• Support marketing, event planning, communications, and booking processes.
• Collaborate with Department Lead Coaches to develop and deliver the annual club events calendar.
• Oversee management of club databases including early years and participation class capacities.
• Maintain and update the club website.
• Lead HR administration including contracts, sickness, holiday management, and personnel files.
• Support disciplinary and grievance processes in accordance with club policy.
• Ensure coaching staff credentials, qualifications, and safeguarding documents remain current.
• Manage IT contracts, office equipment, hardware, software, and staff kit.

• Maintain and update organisational policies and procedures.
• Support and oversee recruitment processes to ensure consistency and compliance.
• Maintain GDPR compliance and uphold strong data-handling practices across the organisation.
• Continuously improve administrative procedures to meet current and emerging operational needs.

• Oversee facility maintenance, upgrades, and planned work schedules.
• Manage cleaning standards, COSHH requirements, repairs, and general site upkeep.
• Ensure compliance with emergency planning, fire regulations, and wider health & safety obligations.

Skills & Experience Required

• Strong financial administration and data analysis skills.
• Excellent organisational and project-management abilities.
• Understanding of statutory and regulatory compliance including charitable governance and GDPR.
• Experience in HR administration and policy management.
• Strong communication and stakeholder-management skills.
• Ability to manage facilities and operational workflows effectively.
• Proficiency with IT systems, databases, and general office software.

Additional Expectations

Huntingdon Gymnastics Club is an equal opportunity employer. Due to the nature of our work, the successful candidate will be expected to complete an Enhanced DBS check and undergo Safeguarding and Protecting Children training. Due to the dynamic nature of the Club, responsibilities may occasionally vary, and flexibility is required to support operational needs outside of the tasks listed above.

How To Apply

Please complete the HGC application form and submit to Nikki Scarfe:

Closing Date: Friday 30th January 2026