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- Tasks: Support a Senior Director with PA duties and project administration in a fast-paced environment.
- Company: Join a prestigious architecture and design consultancy in beautiful Chelsea Harbour.
- Benefits: Competitive salary, professional development, pension, and generous holiday allowance.
- Why this job: Be part of a dynamic team delivering luxurious properties across the globe.
- Qualifications: Strong organisational skills, client-focused attitude, and experience in admin or PA roles.
- Other info: Opportunity for growth in a creative and collaborative workspace.
The predicted salary is between 36000 - 54000 £ per year.
A Personal Assistant & Project Secretary job now available in an architecture and design consultancy, based in Chelsea, London to support their Senior Director. The role prioritises PA responsibilities while also providing project administration and general office support. The ideal candidate will be confident, client-focused, and capable of managing multiple priorities in a fast-paced architectural practice.
This is a fantastic opportunity for an experienced PA/Project Secretary to join an established architecture and design consultancy based in the beautiful Chelsea Harbour. With a prestigious client base stretching across prime areas of London, including the Royal Borough of Kensington & Chelsea, the practice has developed a strong reputation for delivering some of the most luxurious and bespoke properties in England, Europe, America, and Asia.
Role & Responsibilities
- Personal Assistant responsibilities
- Managing the Senior Director's email inbox and managing his diary
- Arranging and setting up meetings
- Assisting with expenses, credit card reconciliation, and timesheets
- Typing all correspondence, meeting minutes, reports, schedules, and audio typing as required
- Manage and oversee all meetings held in the studio
- Organise, overseeing, and administrating marketing events
- Arranging travel (bookings and itineraries)
- Issuing and filing project information and controlling the filing system of projects
- Responding to queries, proofreading, and formatting technical information before issuing it to clients and/or Architects
- Acting as the general point of contact on projects, liaising with clients, architects, and other consultants
- Assisting in the research process of projects
- Liaising with local authorities
- Creating, running, and monitoring new prospective work
- Plus general admin duties within the studio
Required Skills & Experience
- Excellent organisational and communication skills
- Professional, personable and client-focused
- Ability to proactively plan and take ownership of your own workload
- Discreet, trustworthy and able to handle confidential information with integrity
- Comfortable working in a fast-paced environment and adapting to changing priorities
- Approachable and customer-focused, capable of communicating effectively with stakeholders at all levels
- Similar experience within an architectural, interior, or construction company would be ideal but not essential
- Experience using Photoshop and InDesign is essential. Knowledge of AutoCAD a bonus
- Must have previous experience working in an administrative, PA, or office management-based role
What you get back
- Salary of circa £45,000 fully DOE
- Professional development and growth opportunities
- Workplace pension
- Working hours are 9am to 5.30pm, Monday to Friday
- 20 days holiday + bank holidays and additional Christmas office closure
If you meet the criteria above, send us your CV and portfolio. We receive a large number of applications so if you do not hear back within 7 days consider your application unsuccessful this time. We will keep a copy of your details on file for future vacancies.
In accordance with GDPR, by applying for this position you give us your consent to process your data in-line with our Privacy and Data Protection Policies which can be read on the privacy policy page on our website.
Personal Assistant & Project Secretary employer: Hunter Dunning Limited
Contact Detail:
Hunter Dunning Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant & Project Secretary
✨Tip Number 1
Network like a pro! Reach out to your connections in the architecture and design world. Attend industry events or join relevant online groups. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their work and be ready to discuss how your skills can contribute to their success. Show them you’re not just another candidate!
✨Tip Number 3
Practice your communication skills! As a Personal Assistant, being personable and client-focused is key. Role-play common interview questions with a friend to boost your confidence and refine your responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Personal Assistant & Project Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant & Project Secretary role. Highlight relevant experience, especially in managing diaries and handling correspondence, as these are key responsibilities for us.
Showcase Your Skills: Don’t forget to showcase your organisational and communication skills in your application. We’re looking for someone who can juggle multiple tasks, so give examples of how you’ve done this in past roles.
Be Professional Yet Personable: Since this role involves client interaction, it’s important to convey a professional yet approachable tone in your application. Let your personality shine through while maintaining professionalism.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Hunter Dunning Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant & Project Secretary. Familiarise yourself with managing diaries, arranging meetings, and handling correspondence. This will help you speak confidently about how your skills align with the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed multiple priorities in a fast-paced environment. Use anecdotes that highlight your ability to stay organised and efficient, especially when dealing with confidential information.
✨Demonstrate Client-Focused Attitude
Since the role requires a client-focused approach, prepare to share instances where you've successfully liaised with clients or stakeholders. Emphasise your communication skills and how you ensure a positive experience for everyone involved.
✨Familiarity with Tools and Software
Make sure you're comfortable discussing your experience with software like Photoshop, InDesign, and any other relevant tools. If you have knowledge of AutoCAD, mention it! Being tech-savvy can set you apart from other candidates.
