At a Glance
- Tasks: Support daily operations and administration for a health tech company and family office.
- Company: Join Hume Health, a leader in health intelligence and services.
- Benefits: Competitive salary, hybrid work, and access to coworking spaces.
- Other info: Dynamic environment with opportunities for learning and growth.
- Why this job: Make a real impact while working closely with senior leadership.
- Qualifications: Experience in administration or operations with strong organisational skills.
The predicted salary is between 32833 - 32833 £ per year.
About the Company
Hume Health is a health intelligence and services company helping people take greater ownership of their metabolic health and longevity. Alongside Hume Health, our leadership team also manages a family office with interests spanning technology, philanthropy, and international real estate development.
About the Role
We are looking for a highly organized Operations & Administrative Coordinator to support the day-to-day operations of both Hume Health and the family office. Working directly with senior leadership, you will help coordinate recruiting, contracts, administration, and operational workflows that are critical to keeping both organizations running efficiently. This role supports the day-to-day administration and operations of both Hume Health and the family office.
Responsibilities
- Coordinate recruiting activities, including interview scheduling, candidate communications, onboarding administration, and maintenance of hiring records.
- Support contract administration by tracking key terms, renewal dates, approvals, and related documentation.
- Maintain organized filing systems, document repositories, records, and business documentation across both organizations.
- Coordinate vendor administration, ordering, invoicing, expense tracking, payroll administration, and other operational processes.
- Serve as a point of contact for vendors, consultants, partners, and external service providers.
- Coordinate meetings, agendas, follow-up actions, and administrative communications.
- Support compliance tracking, reporting, and general business administration.
- Assist the Chief of Staff and leadership team with operational priorities and special projects.
- Help improve administrative processes and ensure information remains organized, accurate, and accessible.
- Provide flexible administrative and operational support as new initiatives and business needs arise.
Qualifications
- Previous experience in administration, operations, executive support, recruiting coordination, or a similar role.
- Required Skills
- Startup / Scale up work experience.
- Exceptional organizational skills and strong attention to detail.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and workstreams simultaneously.
- High degree of professionalism, discretion, and confidentiality.
- Comfortable working independently and taking ownership of tasks.
- Proficiency with Microsoft Office, Google Workspace, and modern collaboration tools.
- Strong problem-solving skills and a proactive mindset.
- Ability to build effective working relationships with a wide range of stakeholders.
- Comfortable operating in a fast-paced entrepreneurial environment.
What We Offer
- Competitive salary and benefits.
- Hybrid working arrangements with flexibility.
- A Fora Roam membership with access to coworking spaces across London.
- The opportunity to work directly with senior leadership across both a high-growth health technology company and a family office.
- Exposure to a broad range of operational, administrative, recruiting, and business activities.
- A collaborative, entrepreneurial environment with significant learning and development opportunities.
- The chance to play a key role in helping two growing organizations operate effectively and efficiently.
Equal Opportunity
Hume Health is committed to building a diverse and inclusive workplace. We welcome applications from qualified candidates of all backgrounds and experiences and are committed to providing equal opportunities throughout the recruitment process.
Operations & Administrative Coordinator in London employer: Hume Health
Hume Health is an exceptional employer that fosters a collaborative and entrepreneurial work culture, offering employees the chance to work closely with senior leadership in both a high-growth health technology company and a family office. With competitive salaries, flexible hybrid working arrangements, and a commitment to employee growth through diverse operational experiences, Hume Health provides a unique opportunity for individuals looking to make a meaningful impact in their careers while enjoying access to coworking spaces across London.
StudySmarter Expert Advice🤫
We think this is how you could land Operations & Administrative Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend industry events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their mission and values, especially since Hume Health focuses on metabolic health and longevity. Tailor your responses to show how you align with their goals.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or use online platforms to refine your answers. Focus on showcasing your organisational skills and ability to manage multiple priorities, which are key for the Operations & Administrative Coordinator role.
✨Tip Number 4
Don’t forget to follow up after interviews! A simple thank-you email can go a long way in leaving a positive impression. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Operations & Administrative Coordinator in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Operations & Administrative Coordinator role. Highlight your relevant experience in administration and operations, and show us how your skills align with what we're looking for.
Show Off Your Organisational Skills:Since this role is all about keeping things running smoothly, give us examples of how you've managed multiple priorities in the past. We want to see your exceptional organisational skills in action!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use clear language and avoid jargon. We appreciate a well-structured application that makes it easy for us to see your qualifications.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows us you're keen on joining our team!
How to prepare for a job interview at Hume Health
✨Know the Company Inside Out
Before your interview, take some time to research Hume Health and its family office. Understand their mission, values, and the services they provide. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As an Operations & Administrative Coordinator, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or improved processes. This will demonstrate your ability to handle the responsibilities of the role.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations, such as coordinating recruiting activities or managing vendor relationships. Think of relevant scenarios from your previous roles and be ready to discuss how you approached challenges and achieved results.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions prepared. Inquire about the team dynamics, the company's future goals, or how success is measured in this role. This shows that you're engaged and thinking about how you can contribute to the organisation.
